Du Page County Technology Committee met March 10.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. CHAIRMAN'S REMARKS - GREG HART
4. PUBLIC COMMENT
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Meeting - Tuesday February 11th, 2020
6. PROCUREMENT REQUISITIONS
A. TE-P-0070-20 Recommendation for the approval of a contract to Canon Solutions America, Inc., for off-site copy and print services with web-based ordering software configured to DuPage County copy/print standards for Information Technology. This contract covers the period of April 1, 2020 through March 31, 2024 for Information Technology, for a contract total amount of $597,000, per most qualified Offer, highest responsible score per bid #20-009-IT.
B. TE-P-0071-B. TE-P-0071-20 Recommendation for the approval of a contract to CDW Government, Inc. for Microsoft Azure Cloud Service overages in 2019 for GIS and Information Technology, for a total contract amount of $26,534.24, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Microsoft Enterprise Agreement Pricing - Contract #CMS6945110. The State of Illinois bid the contract and CDW-G won the bid.
C. TE-P-0072-20 Recommendation for the approval of a contract to AT&T for telecommunication services, including Internet, inbound, outbound, and long-distance service for County agencies, for Information Technology. This contract covers the period of May 18, 2020 through May 17, 2021, for a contract total amount of $95,112.00. This is the first of two (2) one-year renewals, per most qualified offer per Proposal #17-002- LG.
D. TE-P-0073-20 County Contract issued to CDW Government, Inc., for the purchase of two (2) Palo Alto Firewalls to support higher bandwidth and annual support and subscriptions for Palo Alto Firewalls for the DuPage County Network, for Information Technology, for the period of March 15, 2020 through March 14, 2021, for a total contract amount of $59,190.96. Contract pursuant to the Intergovernmental Cooperation Act - National IPA Technology Solutions #2018011-01. While this procurement is being made utilizing the above National IPA contract, additional quotes were obtained to ensure that this contract was providing the lowest cost.
E. 2020-62 Recommendation for the approval of a contract to Siteimprove, Inc., for the annual license fee for web governance services, for Information Technology. This contract covers the period of May 1, 2020 through April 30, 2021, for a contract total amount of $8,554.33. Exempt from bidding per 55 ILCS-1022 ‘Competitive Bids’ (b) IT/Telecom purchases under $35,000.00. Siteimprove is a trusted vendor with whom DuPage County has contracted for the past five years.
F. 2020-63 Recommendation for the approval of a contract to Heartland Business Systems LLC, for professional services to create a set of critical cybersecurity initiatives including a toolkit that includes cybersecurity documentation, templates, instructions, checklists, procedures, presentations, and other work products to mature cybersecurity operations, for Information Technology, for a contract total amount of $15,975. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00. This vendor has worked with Kane County in the past and this procurement will be a shared service between Kane County and DuPage County.
7. TRAVEL REQUESTS
A. Authorization to Travel -- Approval is requested to have an IT staff member attend the Large City/County CIO Summit in Austin, Texas from April 1, 2020 through April 3, 2020, at no cost to the County. The County employee has received a travel scholarship to attend the conference covering airfare, meals, and lodging. The County's Ethics Advisor has opined that e-Republic, the organization putting on the event, is not a prohibited source and the employee can accept the scholarship.
8. DISCUSSION
A. 2020 IT Department Strategic Initiatives
9. OLD BUSINESS
10. NEW BUSINESS
11. ADJOURNMENT
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