Du Page County Finance Committee met Feb. 25.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS - CHAIR LARSEN
5. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday February 11th, 2020
6. BUDGET TRANSFERS
A. FI-R-0078-20 RESOLUTION -- Budget Transfers 2-25-2020 Budget Transfers Various Companies and Accounting Units
7. PROCUREMENT REQUISITIONS
A. Finance - Larsen
1. Change Order -- Recommendation for approval of an amendment to Resolution FI- CO-0138B-17, for purchase order number 2081-0001 SERV for change order number five (5), for a contract issued to Laner Muchin, LTD., to provide professional legal services for tort liability employee practice liability cases, to extend the contract to November 30, 2020 and no change in contract total
2. CB-P-0063-20 Recommendation for the approval of a contract purchase order to MGT of America, DBA MGT of America Consulting, LLC for a study of the consolidation of the DuPage County Clerk’s Office and the DuPage Recorder’s Office, for the period of February 26, 2020 through May 26, 2020, for a contract total not to exceed $32,600.00
B. Animal Services - Krajewski (Contingent Upon Parent Committee Approval)
1. Change Order -- Spay Illinois PO 3571-0001-SERV Change Order Amendment to PO 3571-0001 issued to Spay Illinois Pet Well Clinics for Pet Population Fund services to DuPage County Animal Services, to increase the encumbrance $3,400.00 resulting in an amended contract total not to exceed $14,700.00, an increase of 30.09%.
C. Health & Human Services - DiCianni
1. Change Order -- HHS-P-0014A-20 Amendment to Resolution HHS-P-0014-20 (Purchase Order 4369-0001-SERV), issued to Chicago United Industries, Ltd., to furnish, deliver, and install Energy Star appliances for the FY20 Weatherization Program, additional incentive funding received from Resource Innovations for the Income Eligible Retrofits Program, to increase the encumbrance in the amount of $18,168.07, resulting in an amended contract total not to exceed $66,263.07. (WEX Grant funded)
2. Change Order -- HHS-P-0286A-19 Amendment to Resolution HHS-P-0286-19 (Purchase Order 4172-0001-SERV), issued to Healthy Air Heating & Air, Inc., to provide architectural weatherization labor and materials under the FY20 Weatherization Program, additional incentive funding received from Resource Innovations for the Income Eligible Retrofits Program, to increase the encumbrance in the amount of $60,968.63, resulting in an amended contract total not to exceed $473,203.63. (WEX Grant funded)
3. Change Order -- HHS-P-0287A-19 Amendment to Resolution HHS-P-0287-19 (Purchase Order 4173-0001-SERV), issued to Healthy Air Heating & Air, Inc., to provide mechanical weatherization labor and materials under the FY20 Weatherization Program, additional incentive funding received from Resource Innovations for the Income Eligible Retrofits Program, to increase the encumbrance in the amount of $126,222.58, resulting in an amended contract total not to exceed $1,192,876.58. (WEX Grant funded)
4. HHS-CO-0005-20 HHS-P-0146A-19 - Amendment to Resolution HHS-P-0146-19 (Intergovernmental Agreement Contract 3709-0001 SERV) Issued to PACE Suburban Bus Service to provide transportation services to income eligible persons and persons with disabilities, for the period August 1, 2018 through November 30, 2019, through Ride DuPage for Community Services, to increase contract by $87,772.03, resulting in an amended contract total of $1,148,634.03 an increase of 8.27%.
5. HHS-P-0056-20 Recommendation for the approval of a contract purchase order to Pan-O-Gold Baking Company, for assorted sliced breads, rolls and buns, for the DuPage Care Center, JTK Administration Building and JOF Building Cafe's, for the period March 1, 2020 through February 28, 2021, for a contract total not to exceed $29,600.00, per renewal option under bid #17-238-GV, second of three one-year renewals.
D. Public Works - Healy
1. FM-P-0057-20 Recommendation for the approval of a contract to Atlas Copco Compressors, LLC, for preventive maintenance, service and repair parts as needed for two compressed air rotary compressors, for Facilities Management, for the two year period April 25, 2020 through April 24, 2022, for a total contract amount not to exceed $44,210, per renewal option under bid award#18-083-GV, final option to renew.
2. FM-P-0058-20 Recommendation for the approval of a contract to EOLA Power LLC, to provide uninterrupted power supply (UPS) preventive maintenance and on-call emergency repair service as needed, for Facilities Management and the Emergency Telephone System Board (ETSB), for the period April 1, 2020 through March 31, 2021; $16,080 for Facilities Management and $25,135 for ETSB, for a total contract amount not to exceed $41,215, per renewal option under bid award #19-002-FM, first option to renew.
3. PW-P-0059-20 Recommendation for the approval of a contract to Univar USA, Inc. to provide sodium bisulfite at the Woodridge and Knollwood facilities, for Public Works, for the period April 1, 2020 through March 31, 2021, for a contract total amount not to exceed $40,000.00, per renewal option under bid award #18-031-JM, second of three possible renewals
E. Technology - Hart (Contingent upon parent committee approval)
1. Budget Transfers -- Budget adjustment total of $14,275 from 6000-1235-53020 (Information Technology Services) to 6000-1235-54100 (IT Equipment), to cover FY19 CherryRoad Technologies Inc. invoices for the budget system implementation.
F. Transportation - Puchalski
1. DT-R-0070-20 RESOLUTION -- Awarding Resolution issued to Sebert Landscaping for the 2020-2021 Highway Vegetative Maintenance Program, Section 20-LSMTC- 02-LS, for an estimated County cost of $301,223; Per low bid.
2. DT-R-0071-20 RESOLUTION -- Awarding Resolution issued to Sebert Landscaping for the 2020-2021 Various Highway Landscape Maintenance Program, 20-HWYLS- 00-LS, for an estimated County cost of $262,700; Per low bid 3. DT-R-0072-20
3. RESOLUTION -- Awarding Resolution issued to Thorne Electric, Inc., for traffic signal installation at the intersection of CH 38/63rd Street and Springside Avenue, Section 19-00288-03-TL, for an estimated County cost of $301,849.48; Per low bid.
4. DT-R-0073-20 RESOLUTION -- Awarding Resolution issued to Thorne Electric, Inc. for traffic signal modernization at the intersection of CH 33/75th Street and Clarendon Hills Road, Section 19-00233-08-TL, for an estimated County cost of $392,448.58; Per low bid.
5. DT-R-0074-20 RESOLUTION -- Awarding Resolution issued to Meade, Inc., for the 2020 Underpass Lighting and Traffic Signal LED Upgrades, Section 20-RDWLT-02- LT, for an estimated County cost of $329,489.84; Per low bid.
6. Amendment -- DT-R-0952B-18 – Amendment to Resolution DT-R-0952A-18, issued to Illinois State Toll Highway Authority for rehabilitation of the bridge carrying CH 34/31st Street over I-294, to decrease the funding in the amount of $1,000, resulting in a final audited County cost of $108,309.73, a decrease of 0.91%.
7. Amendment -- DT-R-0149A-18 – Amendment to Resolution DT-R-0149-18, Intergovernmental Agreement between the County of DuPage and Village of Woodridge, for improvements to the intersection at CH 31/87th Street at Woodward Avenue (Increase County cost $52,911 for Stormwater Permitting).
8. Change Order -- DT-P-0204A-14 - Amendment to Resolution DT-P-0204-14, issued to Engineering Resource Associates, Inc., to provide Professional Design Engineering Services for intersection improvements at CH 31/87th Street @ Woodward, Section 13-00253-01-CH, to increase the funding in the amount of $75,000, resulting in an amended contract total amount of $345,806.12, an increase of 27.70%.
9. DT-P-0060-20 Recommendation for the approval of a contract to FleetPride, Inc., to furnish and deliver heavy duty truck springs and brakes, as needed for the Division of Transportation, for the period April 1, 2020 through March 31, 2021, for a contract total not to exceed $38,000; Per renewal option under bid award 18-022-BF, third and final option to renew.
10. DT-P-0061-20 Recommendation for the approval of a contract to Currie Motors Frankfurt, to furnish one (1) 2020 Ford F-250XL Pick-up Truck for the Division of Transportation, for a contract total not to exceed $33,041; Contract let pursuant to the Governmental Joint Purchasing Act (Suburban Purchasing Cooperative).
11. DT-P-0062-20 Recommendation for the approval of a contract to Wheatland Title Company, for Professional Title Insurance Services, as needed for the Division of Transportation, for the period March 1, 2020 through February 28, 2022, for a contract total not to exceed $50,000; Per lowest responsible bid 20-006-DOT.
8. FINANCE RESOLUTIONS
A. FI-R-0066-20 RESOLUTION -- Acceptance and Appropriation of the Income Eligible Retrofits Program FY20 - Company 5000 - Accounting Unit 1555 - Community Services - $293,870.
B. FI-R-0065-20 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Illinois Department of Commerce and Economic Opportunity Workforce Innovation & Opportunity Grant (WIOA) PY18 Inter-Governmental Agreement No. 18-681006, Company 5000, Accounting Unit 2840, $4,600
C. FI-R-0061-20 RESOLUTION -- FI-R-0061A-20 Scrivener's Error to Placing Names on Payroll
D. FI-R-0075-20 RESOLUTION -- Placing Names on Payroll
E. FI-R-0076-20 RESOLUTION -- Authorization to Transfer Funds from the 2015A Transportation Revenue Refunding Bonds Debt Service Fund Company 7000, Accounting Unit 7016 to the Motor Fuel Tax Fund Company 1500, Accounting Unit 3500 $1,741,000 for fiscal year 2019
F. FI-R-0077-20 RESOLUTION -- Authorization to Transfer Funds from the 2015A Transportation Revenue Refunding Bonds Debt Service Fund Company 7000, Accounting Unit 7016 to the Local Gasoline Tax Fund Company 1500, Accounting Unit 3500 $266,000 for fiscal year 2019
9. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 02/07/2020 Paylist
2. Payment of Claims -- 02/11/2020 Paylist
3. Payment of Claims -- 02/14/2020 Paylist
B. Wire Transfers
1. Wire Transfers -- 02/06/2020 Wire Transfer
2. Wire Transfers -- 02/10/2020 Wire Transfer Co 1100
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 012-20: Federal Highway Administration FY2025 Illinois Special Bridge Program (ISBP) Grant. Project: Improvements to the bridge carrying CH 4/Bloomingdale Road over the CC&P Railroad ($3,678,000)
2. Grant Proposal Notifications -- GPN #015-20 Emergency Solutions Grant (ESG) - U.S. Department of Housing and Urban Development - Community Services - $300,407.
3. Grant Proposal Notifications -- GPN #014-20 HOME Investment Partnership Program - U.S. Department of Housing and Urban Development - Community Services - $1,662,767.
4. Grant Proposal Notifications -- GPN #013-20 Community Development Block Grant (CDBG) - U.S. Department of Housing and Urbank Development - Community Services - $3,814,372.
5. Grant Proposal Notifications -- GPN 016-20: US Federal Highway Administration Unified Work Program: Development of framework related to the maintenance, operation, improvement and enhancement along the County's Prairie Path and Great Western Trails. ($240,000)
6. Grant Proposal Notifications -- GPN 018-20 - Violent Crimes Victim Assistance Grant PY21 - Illinois Attorney General's Office - DuPage County State's Attorney - $31,500
7. Grant Proposal Notifications -- GPN #017-20- Income Eligible Retrofits Program FY20 - Resource Innovations - Northern Illinois Utilities -Community Services - $293,869.13
10. THE MORTON ARBORETUM CONDUIT BOND DISCUSSION
A. Discussion -- The Morton Arboretum Conduit Bond Discussion
11. OLD BUSINESS
12. NEW BUSINESS
13. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=8870&Inline=True
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