Du Page County Finance Committee met Jan. 28.
Here is the minutes provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS - CHAIR LARSEN
5. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday January 14th, 2020
6. BUDGET TRANSFERS
A. FI-R-0049-20 RESOLUTION -- Budget Transfers 1-28-2020 Budget Transfers Various Companies and Accounting Units
7. PROCUREMENT REQUISITIONS
A. Economic Development - Elliott
1. ED-R-0038-20 RESOLUTION -- Service Agreement between the County of DuPage and Choose DuPage
B. Health & Human Services - DiCianni
1. HHS-P-0031-20 Recommendation for the approval of a contract purchase order to LeadingAge Illinois, for annual membership dues for the DuPage Care Center, for the period January 1, 2020 through December 31, 2020, for a contract total not to exceed $30,758.10, per other professional services.
2. HHS-P-0032-20 Recommendation for the approval of a contract purchase order to Medline Industries, Inc., to furnish and deliver various linens for the DuPage Care Center, for the period December 1, 2019 through November 30, 2020, for a total contract amount not to exceed $60,000.00, per low bid#18-193-CARE, first of three one-year renewals. E (This bid was split between 2 vendors - these 8 out of 13 items bid were the lowest for Medline Industries, Inc.)
3.. HHS-P-0033-20 Recommendation for the approval of a contract purchase order to Washburn Machinery, Inc., for laundry equipment repair services and parts, as needed, for the DuPage Care Center, for the period February 1, 2020 through January 31, 2021, for a contract total not to exceed $35,000.00, per bid renewal #18-211-FM, first of three one-year renewals.
C. Judicial/Public Safety - Eckhoff
1. JPS-P-0034-20 Recommendation for the approval of a contract to Momkus, LLC to provide legal services, for the State’s Attorney’s Office, for the period of December, 20 2019 through December 19, 2020, for a contract total amount not to exceed $25,000.00
2. JPS-P-0039-20 Recommendation for the approval of a contract purchase order to Wayne Incorporated for radiological equipment, for the period of January 29, 2020 through January 28, 2021, for a contract total not to exceed $41,500
3. JPS-P-0040-20 West Publishing Recommendation for the approval of a contract purchase order to West, a Thomson Reuters Business for the purchase of legal books and updates for the Judiciary and staff. This contract covers the period of January 1, 2020 through December 31, 2024 for the 18th Judicial Circuit Court, for a contract total not to exceed $49,770.20, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source.
4. JPS-P-0041-20 Recommendation for the approval of a contract purchase order to Integrated Solutions Consulting, Inc., (Renewal #2) to provide CEMP Maintenance, Licensing, and Technical Upgrades, covering the period of December 1, 2019 through November 30, 2020 for the Office of Homeland Security Emergency Management for a contract total amount not to exceed $33,000.00. Per 55 ILCS 5/5-1022 Competitive Bids (d) IT/Telecom purchases under $35,000.00.
5. JPS-CO-0001-20 Amendment to resolution JPS-P-250-16, issued to Microgenics Corporation to provide drug testing analyzer and drug testing supplies for use in urinalysis testing for the DuPage County Probation and Court Services, to increase the contract $45,000.00, resulting in a new contract total amount of $243,120.00, an increase of 22.71%
D. Public Works - Healy
1. FM-P-0035-20 Recommendation for the approval of a contract purchase order to Interstate Power Systems, Inc., to provide parts and labor for scheduled preventive maintenance and on an as needed basis to maintain and repair generators at the Stand by Power Facility, for Facilities Management, for the period January 30, 2020 through December 31, 2022, for a total contract amount not to exceed $102,675, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - authorized parts and service provider for this area.
2. FM-P-0036-20 Recommendation for the approval of a contract to Team Pipe & Supply Co d/b/a Royal Pipe & Supply Co., to furnish and deliver plumbing supplies, by the specified manufacturers at discounted rates, as needed for County Facilities, for the period February 15, 2020 through February 14, 2021, for a total contract amount not to exceed $95,000, per renewal option under bid award #17-010-JM, third and final option to renew.
E. Technology - Hart (Contingent Upon Parent Committee Approval)
1. TE-CO-0002-20 TE-P-0325A-19 - Amendment to Resolution TE-P-0325-19 (County Contract 4238-0001-SERV), issued to Cellco Partnership d/b/a Verizon Wireless, to provide wireless services including basic cellular voice, smart phones, wireless data, and push-to-talk, for Information Technology, to add a line in the contract for Building and Zoning and Stormwater Management, and increase the contract amount by $22,700, resulting in an amended contract total of $192,700, an increase of 13.35%. Due to miscommunication, these departments weren’t included in the original purchase order.
2. TE-CO-0003-20 TE-P-0097A-16 - Amendment to Resolution TE-P-0097-16 (County Contract 1692-0001-SERV), issued to Canon Solutions America, Inc., for off-site copy and print services with web-based ordering software configured to DuPage County copy/print standards, for Information Technology, to increase the contract amount by $49,200, resulting in an amended contract total of $597,600, an increase of 8.97%. Due to higher than anticipated print volumes over the course of the contract, it has become necessary to increase the encumbrance for the remaining months through the end of the contract on March 31, 2020.
3. TE-P-0042-20 Recommendation for the approval of a contract to Imaging Systems, Inc., d/b/a Integrated Document Technologies (IDT) for Capsys and OnBase upgrades and server migration, and for the purchase for four (4) scanners to be used in various departments for scanning documents to OnBase, for Information Technology, for a contract total amount of $68,825, exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. IDT is the OnBase approved provider for their products.
4. TE-P-0043-20 Recommendation for the approval of a contract to Park Place Technologies, LLC, for Data Center maintenance for post-warranty support on server equipment, for Information Technology. This contract covers the period of March 1, 2020 through February 28, 2021, for a contract total amount of $34,395.72. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00. Park Place is a trusted vendor and has been performing post- warranty repairs for the Information Technology Department and Sheriff’s Office for five years.
5. TE-P-0044-20 Recommendation for the approval of a contract to CDWG, Inc., for a Microsoft Unified Support Agreement for the period of February 1, 2020 through January 31, 2021, for Information Technology, for a contract total of $144,357.42, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - State of Illinois - Master Contracts #CMS 694510. This agreement allows DuPage County, Health Department, and Forest Preserve to engage in separate procurements with Microsoft, which provides a Technical Account Manager and the ability to more fully leverage the technologies that are part of the Enterprise Agreements with Microsoft.
F. Transportation - Puchalski
1. DT-P-0037-20 Recommendation for the approval of a contract to Petroleum Traders Corporation, to furnish and deliver gasoline and diesel fuel, as needed for the Division of Transportation and Public Works, for the period April 1, 2020 through March 31, 2021, for a contract total not to exceed $1,275,000 (DOT $800,000/ PW $475,000); Per renewal option under bid award 19-011-DOT, first of three options to renew.
2. DT-P-0038-20 Recommendation for the approval of a contract to Lakeside International, LLC, to furnish and deliver Navistar/International repair and replacement parts, as needed for the Division of Transportation, for the period January 29, 2020 through January 28, 2022, for a contract total not to exceed $110,000; Per lowest responsible bid 19-168-DOT.
3. DT-R-0045-20 RESOLUTION -- Local Public Agency Agreement between the County of DuPage and Illinois Department of Transportation, for Elgin O’Hare/I-390 Corridor Enhancements at the intersections of I-390 and Rohlwing Road, Plum Grove Road, Roselle Road and US Route 20, Section 14-00245-05-LS, for an estimated County cost of $495,492, with up to $109,590 to be reimbursed by the Illinois Tollway and up to $192,951 to be reimbursed by the County of Cook.
4. DT-R-0046-20 RESOLUTION -- Local Public Agency Agreement for Federal Participation between the County of DuPage and Illinois Department of Transportation, for improvements along CH 34/31st Street, from Meyers Road to York Road, Section 14-00259-05-CH, for an estimated County cost of $3,720,965.
8. FINANCE RESOLUTIONS
A. FI-R-0039-20 RESOLUTION -- Acceptance and Appropriation of the DuPage Animal Friends Foundation Coordinator FY20 Grant, Company 5000 - Accounting Unit 1310, in the amount of $20,000.00
B. FI-R-0040-20 RESOLUTION -- Acceptance and Appropriation of the DuPage Animal Friends Foundation Unrestricted Grant FY20, Company 5000 - Accounting Unit 1310, in the amount of $50,000.00
C. FI-R-0041-20 RESOLUTION -- Acceptance and Appropriation of the Illinois Department of Commerce and Economic Opportunity (ILDCEO) Community Services Block Grant PY20 Inter-Governmental Agreement No. 20-231028 Company - 5000 Accounting Unit - 1650 $1,053,942
D. FI-R-0047-20 RESOLUTION -- Additional Appropriation for the Juvenile Transportation Fund Company 1400, Accounting unit 6130 $50,000
E. FI-R-0048-20 RESOLUTION -- Additional Appropriation for the Coroner's Fee Fund Company 1300, Accounting Unit 4130 $41,500.00
F. FI-R-0050-20 RESOLUTION -- Placing Names on Payroll
9. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 01/14/2020 Paylist
2. Payment of Claims -- 01/17/2020 Paylist
3. Payment of Claims -- 01/24/2020 Paylist
B. Wire Transfers
1. Wire Transfers -- 12/26/2019 Wire Transfers Co 2000, 7000, 7100, & 8500
2. Wire Transfers -- 01/14/2020 Wire Transfer
C. Appointments
1. CB-R-0051-20 RESOLUTION -- Appointment of Daniel A. Bilodeau as a Member (Sheriff) of the Emergency Telephone System Board for 9-1-1
2. CB-R-0052-20 RESOLUTION -- Appointment of Michael G. Tillman as a Member (Emergency Services) of the Emergency Telephone System Board for 9-1-1
3. CB-R-0053-20 RESOLUTION -- Expanded Board of Review- Appointment of 2 Members
4. CB-R-0055-20 RESOLUTION -- Amendment to Expanded Board of Review Compensation
5. Informational -- Notice of Appointment - Michael R. Smetana to the Impact Fee Advisory Committee
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 003-20 DuPage Animal Friends Unrestricted Grant FY20 - DuPage Animal Friends - Department of Animal Services - $50,000
2. Grant Proposal Notifications -- GPN 004-20 - DuPage Animal Friends Foundation Coordinator FY20 Grant - DuPage Animal Friends - Department of Animal Services - $20,000
10. DISCUSSION
A. 457 Investment Plan Update
B. NE IL Counties Recorders Automation and GIS Recording Fees
11. OLD BUSINESS
12. NEW BUSINESS
13. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=8832&Inline=True
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