Elmhurst Community Unit School District 205 Board of Education met October 22

By Michael Abella

Jan 6, 2020

Elmhurst Community Unit School District 205 Board of Education met Oct. 22.

Here is the minutes provided by the board:

Members present

Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Members absent

James Collins

Administration present

Dr. David Moyer, Mrs. Nikki Tammaru, Mr. Chris Whelton, Mr. David Smith, Mrs. Bev Redmond, Mr. Scott Grens, Mr. Michael Volpe

Administration absent

Dr. Mark Cohen

1. Opening of Meeting

A. Call to Order

B. Roll Call

2. Closed Session

Mrs. Steufen motioned and Mr. Trautmann seconded to enter into closed session for the purposes of:

A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity (5 ILCS 120/2(c)(1))

B. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting (5 ILCS 120/2(c)(11))

C. The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired (5 ILCS 120/2(c)(5))

D. The setting of a price for sale or lease of property owned by the public body (5 ILCS 120/2(c)(6))

E. Discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 (5 ILCS 120/2(c)(21))

Roll Call Vote: Caforio, Hosler, Stuefen, Trautmann, Harrell, Kocinski

Nays: None

Absent: Collins

Motion declared carried and the Board entered into closed session at 6:00 p.m.

The Board returned to open session at 7:02 p.m.

3. Reconvene to Open Session

A. Pledge of Allegiance

4. Public Comments

A. The Board will receive public comments for up to three minutes concerning items on this agenda, as well as communication, petitions, reports from citizens or representatives of other public agencies

Mandy Puchalski, Field Parent and Moms Demand Action, discussed a 'No' Vote on Resolution 3 for the IASB Delegate Assembly.

Dorothy McGuire, District resident speaking on behalf of the League of Women Voters, discussed a 'No' Vote on Resolution 1 and 3 for the IASB Delegate Assembly.

Marsha Baker, community member, discussed a 'No' Vote on Resolution 3 for the IASB Delegate Assembly.

Carol Londue, District 205 resident, discussed a 'No' Vote on Resolution 1 and 3 for the IASB Delegate Assembly.

5. Approval of Board Meeting Minutes

A. Approval of September 24, 2019 and October 8, 2019 Minutes

Minutes stand as presented.

B. Approval of September 24, 2019 Closed Session Minutes

Minutes stand as presented.

6. Superintendent's Agenda - Consent Agenda

A. Personnel Report

Recommendation: That the Board of Education approve the Personnel Report.

Motion: That the Board of Education approve the consent agenda which includes: A. Personnel Report; B. Financial Reports; C. Approval of Course Proposals for 2020-2021; D. Approval of Disposal of Surplus Technology Equipment; E. Approval to Purchase E-Rate RFP Consulting Services from ClientFirst Consulting Group, LLC; F. Approval of Policy Reference Education Subscription Service (PRESS) Policy Manual Updates - Section 2: Board of Education (Second Reading and Adoption); G. Approval of Policy Reference Education Subscription Service (PRESS) Policy Manual Updates - Section 4: Operational Services (Second Reading and Adoption); H. Approval of Policy Reference Education Subscription Service (PRESS) Policy Manual Updates - Section 5: Personnel (Second Reading and Adoption); I. Approval of Policy Reference Education Subscription Service (PRESS) Policy Manual Updates - Section 6: Instruction (Second Reading and Adoption); J. Approval of Policy Reference Education Subscription Service (PRESS) Policy Manual Updates - Section 7: Students (Second Reading and Adoption); K. Approval of Board of Education Conference Expenses; L. Approval of Additional Thiems Instructional Grants; and M. Approval of Donations (Edison, Churchville, District)

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

B. Financial Reports

Recommendation: That the Board of Education approve the Financial Reports.

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

C. Approval of Course Proposals for 2020-2021

Recommendation: That the Board of Education approve the two new middle school Project Lead the Way courses and the two new high school courses for 2020-2021 (4 total).

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

D. Approval of Disposal of Surplus Technology Equipment

Recommendation: That the Board of Education approve and authorize the Superintendent or his designee to dispose of surplus technology equipment retired during the summer of 2019 and during the 2019-2020 school year using the services of HOBI International Inc. to remarket equipment on the wholesale market and to recycle equipment with no market value.

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

E. Approval to Purchase E-Rate RFP Consulting Services from ClientFirst Consulting Group, LLC

Recommendation: That the Board of Education approve and authorize the Superintendent or his designee to purchase consulting services not to exceed $21,000 in cost from ClientFirst Consulting Group, LLC to prepare Request for Proposals (RFPs), manage the RFP process, and assist with RFP response analysis, in compliance with E-Rate guidelines, for wide area network and wireless infrastructure projects scheduled for implementation in the FY21 school year.

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

F. Approval of Policy Reference Education Subscription Service (PRESS) Policy Manual Updates - Section 2: Board of Education (Second Reading and Adoption)

Recommendation: That the Board of Education accept as a second reading and adoption the revisions to policies # 2:20: Powers and Duties of the Board of Education; Indemnification; #2:80: Board Member Oath and Conduct; #2:110: Qualifications, Term, and Duties of the Board Officers: #2:120: Board Member Development; #2:140: Board Member Communication Protocol; and #2:260: Uniform Grievance Procedure which will become effective at the time of their adoption and subsequently be added to the Policy Manual of the Board of Education, Section 2 - Board of Education.

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

G. Approval of Policy Reference Education Subscription Service (PRESS) Policy Manual Updates - Section 4: Operational Services (Second Reading and Adoption)

Recommendation: That the Board of Education accept as a second reading and adoption the revisions to Policies #4:30: Revenue and Investments; #4:45: Insufficient Fund Checks and Debt Recovery; #4:110: Transportation; and #4:170: Safety which will become effective at the time of their adoption and subsequently be added to the Policy Manual of the Board of Education, Section 4 - Operational Services.

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

H. Approval of Policy Reference Education Subscription Service (PRESS) Policy Manual Updates - Section 5: Personnel (Second Reading and Adoption)

Recommendation: That the Board of Education accept as a second reading and adoption the revisions to Policies #5:30: Hiring Process and Criteria; #5:60: Expenses; #5:125: Electronic Media; Usage and Conduct; #5:180: Temporary Illness or Temporary Incapacity; #5:220: Substitute Teachers which will become effective at the time of their adoption and subsequently be added to the Policy Manual of the Board of Education, Section 5 - Personnel.

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

I. Approval of Policy Reference Education Subscription Service (PRESS) Policy Manual Updates - Section 6: Instruction (Second Reading and Adoption)

Recommendation: That the Board of Education accept as a second reading and adoption the revisions to Policies #6:15: School Accountability; #6:235: Access to the District Network and Technology; and #6:340: Student Testing and Assessment Program which will become effective at the time of their adoption and subsequently be added to the Policy Manual of the Board of Education, Section 6: Instruction.

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

J. Approval of Policy Reference Education Subscription Service (PRESS) Policy Manual Updates - Section 7: Students (Second Reading and Adoption)

Recommendation: That the Board of Education accept as a second reading and adoption the revisions to Policy #7:70: Attendance and Truancy; #7:100: Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students; #7:190: Student Behavior; #7:250: Student Support Services; #7:290: Suicide and Depression Awareness and Prevention; and #7:305: Student Athlete Concussions and Head Injuries which will become effective at the time of its adoption and subsequently be added to the Policy Manual of the Board of Education, Section 7 - Students.

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

K. Approval of Board of Education Conference Expenses

Recommendation: That the Board of Education approve the travel expenses for Board members Collins, Trautmann, Caforio, Hosler, Stuefen and Harrell to attend the IASB/IASA/IASBO Joint Annual Conference in the amount of $3,844.

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

L. Approval of Additional Thiems Instructional Grants

Recommendation: That the Board of Education approve the award of $10,000 from the District 205 Foundation for the additional cost to purchase five 3D printers. This donation is accepted in accordance with Policy #8:80 - Gifts to the District.

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

M. Approval of Donations (Edison, Churchville, District)

Recommenation: That the Board of Education approve acceptance of the donation from the Edison School PTA in the amount of $3,800 for the purchase of a two year subscription to Storyworks; the donation from the Churchville School PTA in the amount of $3,400 to redo signage within the school; the donation from the Churchville staff in the amount of $1,700 to be put toward a gaga pit along with $3,700 from the Churchville School PTA to be put toward the gaga pit; and the donations from the Elmhurst Children's Assistance in the amount of $2,000, the Rotary Club in the amount of $1,000, the Lions Club in the amount of $300 to help offset the costs associated with bringing keynote speaker Julie Lythcott-Haims to the community. These donations are accepted in accordance with Policy #8:80 - Gifts to the District.

Motion by Margaret Harrell, second by Courtenae Trautmann.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

7. Superintendent's Agenda - Action Items

A. Approval of Medical and Dental Insurance Contract

Recommendation: That the Board of Education approve the renewal of Blue Cross/Blue Shield health and dental insurance plans for the January 1 – December 31, 2020 year as presented.

Motion: That the Board of Education approve the renewal of Blue Cross/Blue Shield health and dental insurance plans for the January 1 – December 31, 2020 year as presented.

Renee Formel, Alliant Insurance, discussed the Medical and Dental Insurance contract changes, a prior authorization program, and open enrollment meetings.

Motion by Elizabeth Hosler, second by Chris Kocinski.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

Absent: Collins

B. Approval of Resolution Regarding the Estimated Amounts Necessary to be Levied for the Year 2019 (added 10.18.19)

Recommendation: That the Board of Education approve the "Resolution Regarding the Estimated Amounts Necessary to be Levied for the Year 2019" and the notice of the proposed tax increase for publication in the Elmhurst Suburban Life.

Motion: That the Board of Education approve the "Resolution Regarding the Estimated Amounts Necessary to be Levied for the Year 2019" and the notice of the proposed tax increase for publication in the Elmhurst Suburban Life.

Mr. Whelton discussed the 2019 Tax levy timeline, CPI averages, Tax caps and new construction implications.

Motion by Courtenae Trautmann, second by Elizabeth Hosler.

Final Resolution: Motion Carries

Yea: Margaret Harrell, Karen Stuefen, Kara Caforio, Chris Kocinski, Courtenae Trautmann, Elizabeth Hosler

8. Superintendent's Communication

A. Fall Housing Report/Enrollment Projections (Whelton)

Mr. Chris Whelton provided an overview of the changes in district enrollment. He discussed enrollment projections at high school and middle school.

B. Facilities Update

Dr. Moyer provided a Facilities Update including:

Nov. 19 Finance and Ops. Mtg.

Oct.‐Dec. Develop Bid Documents

Dec. 17 Wight Update on Design Plans

Jan. Begin initial committee work for Lincoln transition planning

Jan.‐Mar. Re‐examine construction timeline in light of recent bond issuance

Feb. 25 Approve bids

Spring Planning continues: construction timelines, staging and building operations, transitioning, etc.

C. Freedom of Information Act Requests

Two Freedom of Information Act requests were received:

One requesting specific emails and correspondence which was denied.

One requesting specific payroll information which was granted.

D. "Tweet of the Week"

Mrs. Bev Redmond showed a Tweet from Valarie Baxter, Teacher at Field Elementary.

9. Board Communications

A. Intended “no” vote at IASB Delegate Assembly on allowing school employees to carry concealed weapons on school grounds and discussion of other IASB Delegate Assembly resolutions

Mrs. Caforio read the IASB Resolution memo provided to the Board.

The Board voiced support for the intended “no” vote at IASB Delegate Assembly on allowing school employees to carry concealed weapons on school grounds and discussion of other IASB Delegate Assembly resolutions.

Mrs. Caforio discussed a meeting with other Board Presidents to discuss best practices among Boards. She also discussed the SERG meeting.

10. Upcoming Meetings

A. Tuesday, November 12, 2019 - Board of Education Meeting - 6:00 p.m. - District 205 Center, Rooms 215, 216, 217

11. End of Meeting

A. Adjournment

Mrs. Caforio called the meeting adjourned at 8:20 p.m.

https://go.boarddocs.com/il/elmhurst/Board.nsf/Public

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2017 Elmhurst Community Unit School District 205 Board of Education Member 4 Year Term Election

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