Village of Bartlett Board of Trustees met Nov. 19.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of November 19, 2019 of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. in the Council Chambers.
2. ROLL CALL
PRESENT: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins and President Wallace
ABSENT: Trustee Reinke
ALSO PRESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Sr. Management Analyst Sam Hughes, Finance Director Todd Dowden, Planning & Development Services Director Roberta Grill, Director of Public Works Dan Dinges, Public Works Engineer Bob Allen, Building Director Brian Goralski, Grounds Superintendent Kevin DeRoo, Police Chief Patrick Ullrich, Deputy Chief Geoff Pretkelis, Deputy Chief Jim Durbin, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. INVOCATION – Pastor Alex Culpepper from Alliance Bible Church gave the invocation.
4. PLEDGE OF ALLEGIANCE
5. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Hopkins stated that he would like to add Items 1 and 2 under Building & Zoning, Ordinance 2019-93, an Ordinance Granting a Fence Height Variation for 211 Gatewood Lane and Ordinance 2019-94, an Ordinance Amending the Bartlett Municipal Code Title 10 Zoning to Add Provisions to Allow Certain Adult-Use Cannabis Uses as a Special Use and Prohibiting Certain Adult-Use Cannabis Uses to the Consent Agenda.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Consent Agenda, and the items designated to be approved by consent therein.
Trustee Camerer moved to Amend the Consent Agenda and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO AMEND THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins
NAYS: None
ABSENT: Trustee Reinke
MOTION CARRIED
Trustee Deyne moved to approve the Amended Consent Agenda and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins
NAYS: None
ABSENT: Trustee Reinke
MOTION CARRIED
6. MINUTES – Covered and approved under the Consent Agenda.
7. BILL LIST – Covered and approved under the Consent Agenda.
8. TREASURER’S REPORT
Finance Director Todd Dowden stated that this was the September, 2019 Treasurer’s Report. He then presented the Municipal Sales Tax Report through July, 2019, and stated that it totaled $220,524 and was up $2,288 from the previous month last year. Motor Fuel Tax distribution through August, 2019 totaled $137,033 ($75,600 was from the old motor fuel allocation and $61,404 was from the new transportation distribution). Overall, this is up 52% from the same time prior year. This is what they were expecting going forward with the new tax.
9. PRESIDENT’S REPORT
President Wallace read a Proclamation for National Impaired Driving Prevention Month and proclaimed December as such.
10. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Deyne asked about the CALEA presentation that the Mayor, Village Administrator and Police Chief attended in Kentucky.
Police Chief Patrick Ullrich stated that earlier in July they had their on-site assessment at the police department where two CALEA assessors came in and met with staff and residents to interview them about how they comply with CALEA standards. Prior to that, over the previous four years, they did a web-based review of all policies and proof that they were following those policies. The assessors toured the police facility and DuComm, went on ride-alongs, met with staff, conducted the public hearing where eighteen residents and business owners showed up and spoke. They did phone interviews and also looked at correspondence or letters that people had written in support of their reaccreditation. With that, they recommended that they be considered for reaccreditation. The mayor, village administrator, chief, deputy chief and accreditation manager all went to Covington Kentucky to receive the award. They were required to go through a hearing with several of the CALEA officers who reviewed their report and asked questions. At the end, they recommended that they receive accreditation as a meritorious agency, which means that they have continuously been accredited for the past fifteen years and received the designation of accreditation with excellence, which very few of the accredited agencies receive. They are very proud of that and already on to the next four years.
President Wallace stated it was an honor to be there. When you are amongst that many Police Departments and you hear people that don’t even know our town, say you are the “best of the best in the country” - that’s very impressive.
Trustee Camerer asked when the Christmas lights would be turned on in the downtown.
Public Works Director Dan Dinges stated that they still have some left to put up since the weather hasn’t cooperated. The Depot Museum and the two trees over on Oak can be turned on at any time. They are hoping to get the other trees and the Metra station done shortly.
11. TOWN HALL
Richard Hansen, 1994 Ridgemore Drive Mr. Hansen stated that he was a 23 year resident and this was his second time at a Town Hall meeting. The first time was 21 years ago when he opposed the perspective powerplant that was going in his subdivision. He stated that the residents fought it but the board still voted “yes”. Long behold, the company went out of business. He wondered how this happened and who did the research on this company? The reason he brings this up relates to the current brush collection policy. On Facebook, someone posted that the Board thinks that the residents are okay with it now but that is not the case. He wanted to know who did the research, how many residents were polled on what to do. Other neighboring communities still have brush collection - why don’t we? He indicated that he was still strong enough to cut his own trees and bundle but he is speaking on behalf of older people or those in bad health.
Assistant Village Administrator Scott Skrycki stated that the Board asked them to reach out to Groot and look at different scenarios and ways to help the brush collection program. Staff met with them about a week ago they were asked to speak with their management team about possible solutions. We are still waiting to receive their feedback.
President Wallace agreed with him and especially with the affected senior citizens. When you negotiate a garbage contract, there are way more people that don’t use the brush cleanup than those who do. You have to have some kind of balance there as well.
Mr. Hansen suggested doing it just once a month.
President Wallace stated that we should have these revisions completed by spring.
12. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN HOPKINS
Trustee Hopkins stated that Ordinance 2019-93, an Ordinance Granting a Fence Height Variation for 211 Gatewood Lane and Ordinance 2019-94, an Ordinance Amending the Bartlett Municipal Code Title 10 Zoning to Add Provisions to Allow Certain Adult-Use Cannabis Uses as a Special Use and Prohibiting Certain Adult-Use Cannabis Uses were covered and approved under the Consent Agenda.
Trustee Hopkins presented Ordinance 2019-95, an Ordinance Amending the Bartlett Municipal Code Title 1 Administrative and Title 10 Zoning to add provisions for the Downtown Overlay District and Amending the Village of Bartlett Official Zoning Map. He stated that the Zoning Board of Appeals (ZBA) reviewed the draft document for the downtown overlay district along with a proposed map amendment. They conducted a public hearing at their meeting on October 3, 2019 and recommended full approval. The Committee of the Whole reviewed the draft document on November 5, 2019 and the Committee forwarded the proposed text amendment to the Village Board for a final vote.
Trustee Hopkins moved to approve Ordinance 2019-95, an Ordinance Amending the Bartlett Municipal Code Title 1 Administrative and Title 10 Zoning to add provisions for the Downtown Overlay District and Amending the Village of Bartlett Official Zoning Map and that motion was seconded by Trustee Deyne.
Trustee Camerer stated that this brings up the point that he keeps referencing every time they talk about this from the perspective of having stuff in it that is not needed and isn’t perceived to ever occur, yet it persists. If it is never going to potentially happen, why do we need to be listed it here? It is an extra road through the Streets of Bartlett. For that reason, he will be voting “no”.
Trustee Hopkins asked if that portion of the downtown overlay could be eliminated.
Village Attorney Bryan Mraz stated that he didn’t think they could just piecemeal that. There are all kinds of things tied to it like maps, etc.
Planning and Development Director Roberta Grill stated that if the map is the problem on page 39, she believed they could make an amendment to remove that map.
Leslie Oberhloltzer, Consultant on the Form-Based Code stated that this section of the code, Layout and Location of Building Sites, the idea is that this is suggesting that new streets could be introduced onto any large-scale development site should it redevelop. It doesn’t say that the street has to be located in that location. The reason it is drawn the way it is was because that is what is in the TOD plan. It is not an indication of what has to happen on that site. It would be up to the developer as long as it meets the master plan site regulations.
President Wallace asked for it to be removed.
Trustee Camerer motioned to Amend the “Layout and Location of Building Sites” to delete Figure 29 on page 39 and remove it from the Overlay Plan and that motion was seconded by Trustee Deyne.
ROLL CALL VOTE TO AMEND THE LAYOUT AND LOCATION TO DELETE FIGURE 29 ON PAGE 39
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins
NAYS: None
ABSENT: Trustee Reinke
MOTION CARRIED
Trustee Hopkins moved to Amend the motion to approve Ordinance 2019-95, an Ordinance Amending the Bartlett Municipal Code Title 1 Administrative and Title 10 Zoning to add provisions for the Downtown Overlay District and Amending the Village of Bartlett Official Zoning Map and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO AMEND THE MOTION TO APPROVE ORDINANCE 2019-95 WITH NOTED CHANGE AND APPROVE AMENDED ORDINANCE 2019-95
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins
NAYS: None
ABSENT: Trustee Reinke
MOTION CARRIED
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GABRENYA
Trustee Gabrenya stated that there was no report.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne stated that there was no report.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN REINKE
President Wallace in the absence of Trustee Reinke stated that there was no report.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO
Trustee Carbonaro stated that Resolution 2019-96-R, a Resolution Adopting the Update of the Cook County Multi-Jurisdictional Hazard Mitigation Plan was covered and approved under the Consent Agenda.
F. PUBLIC WORKS COMMITTEE, CHAIRMAN CAMERER
Trustee Camerer stated that there was no report.
13. NEW BUSINESS - None
14. QUESTION/ANSWER PRESIDENT & TRUSTEES - None
15. ADJOURN TO COMMITTEE OF THE WHOLE MEETING
President Wallace stated that the Board will be going into the Committee of the Whole meeting immediately following the close of this meeting and then into Executive Session to Discuss Sale of Village Owned Property Pursuant to Section 2(c)6 of the Open Meetings Act.
There being no further business to discuss, Trustee Camerer moved to adjourn the regular Board meeting and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins
NAYS: None
ABSENT: Trustee Reinke
MOTION CARRIED
The meeting was adjourned at 7:24 p.m.
https://www.village.bartlett.il.us/Home/ShowDocument?id=10666
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