Village of Oak Brook Village Board of Trustees met Oct. 22.
Here is the minutes provided by the board:
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:04 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Edward Tiesenga, Asif Yusuf, and President Gopal Lalmalani
ABSENT: Trustee Moin Saiyed (arrived at 7:08 pm)
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Golf Manager/Superintendent Sean Creed, Information Technology Director Jim Fox, Deputy Police Chief Jason Cates, Fire Battalion Chief Kevin Fleege, Finance Director Jason Paprocki, Public Works Director Doug Patchin, Head Librarian Jacob Post, and Village Attorney Stephen Dinolfo.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani welcomed Attorney Stephen Dinolfo.
President Lalmalani was saddened to hear about the passing of Lt. Mike Erickson’s father, David Erickson, and the passing of Rosemary Marrs, mother of Anne Huber, who is an active member in the community. He asked that everyone keeps the families in their thoughts and prayers during this difficult time.
President Lalmalani announced that Yom Kippur began at sunset and will continue through Wednesday evening. He wished all Jewish faith residents a Happy New Year and an easy fast.
President Lalmalani was pleased to be a part of the Employee Recognition dinner last week. He stated that it says a lot about our organization when you have so many employees celebrating milestone anniversaries. He recognized Kassy Polivka and Mark King of the Police Department for 25 years of service, Dave Corkey and Mike Pavlovic of the Fire Department and Robin Froelich of the Police Department for 20 years of service, Garrett Church of the Police Department and Marc Johnson of the Fire Department for 15 years of service, Mary Beth Burba and Ike Cruz of the Police Department and Robert Ebsen of the Fire Department for 10 years of service. He thanked them for their dedication to the Village of Oak Brook.
President Lalmalani marked the five year anniversary for Manager Rick Ginex and stated that he has been an asset to the Village. He thanked him for his service to the community and stated that he hopes that he will be here for a long time to come.
Manager Ginex thanked President Lalmalani and stated that it has been a pleasure working with the Board, the business community, and residents. He also stated that he works with an incredible staff that makes his job easier.
4. RESIDENT/VISITOR COMMENTS
Resident Bokos stated the Village took off all the screening on his property and decimated it. He also discussed the trees that were taken down on Spring Road. He stated that he does not want the project on his property to continue because he believes that it is being done incorrectly.
Public Works Director Patchin stated that the trees that were taken down were diseased and were blocking traffic and the bike path views on Spring Road and have become a hazard.
All other residents who signed up to speak will do so during an agenda item.
5. APPROVAL OF MINUTES
A. SPECIAL EXECUTIVE MEETING MINUTES OF AUGUST 13, 2019
Motion by Trustee Baar, seconded by Trustee Saiyed to approve the Minutes of the Special Executive Meeting of August 13, 2019. VOICE VOTE: Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF SEPTEMBER 24, 2019
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Minutes of the Regular Board of Trustees Meeting of September 24, 2019. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending October 3, 2019 - $1,026,996.52
Significant Items included in Above:
TOTAL LEGAL BUDGET FOR 2019 IS $294,000 - TOTAL LEGAL BILLS PAID FOR 2019- YTD - $195,999.45
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2019 IS $344,460.00 - TOTAL PAID FOR 2019 - YTD - $265,901.95
1) Mid-America Pool Renovation Inc. – Bath & Tennis Pool Renovation – September 27, 2019 - $174,139.00
2) Burns & McDonnell Engineering Co. Inc. – Eng. Consultant – SMW Permit Review – 2800 Meyers Demolition – September 13, 2019 - $25,483.50
3) Burke, LLC – 2019 Water Main Improvements – Enterprise Dr., Luthin Rd., Windsor Dr., Pay Request #1 – September 23, 2019 - $556,099.90
Approval of Payroll for Pay Period Ending September 26, 2019 - $851,282.23 Development Services Referrals
1) 27 Yorkshire Woods – Zoning Variation to Front Yard Setback for the Construction of a New Single Family Residence
Ordinances & Resolutions
1) RESOLUTION 2019-DE-PRPTY-CNTRCT-R-1826, A Resolution Approving the Award of Contract for the Building at 2800 Meyers Road Demolition and Site Clearance Project
2) ORDINANCE 2019-ZO-MA-EX-S-1580, An Ordinance Rezoning and Granting a Map Amendment on a Parcel of Approximately 34.0 Acres Located at 1315 and 1425 Kensington Road in the Village of Oak Brook, Illinois
3) RESOLUTION 2019-FD-PR-AP-R-1833, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Autopulse System
Motion by Trustee Cuevas, seconded by Trustee Manzo to approve the Consent Agenda and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2019-CNTRCT-FD-IAFF-R-1827, A Resolution Approving a Successor Collective Bargaining Agreement Between the Village of Oak Brook and the International Association of Fire Fighters Local Union #4646
Trustee Manzo thanked Ben, Trustees Tiesenga and Yusuf for discussing this issue at length but stated that he will vote against it. He stated that there are good things in the contract but he believes that the Village is giving up more than it’s receiving. He discussed the issues he has with management rights, and the minimum manning per shift. He feels that this contract, in the long run, will hurt the Village.
Resident Alan Koren spoke about an article regarding firefighters, the decrease in the number of fires, the types of fires, and what fire departments do. He stated that the Village needs to run efficiently and opposes the proposed minimum manning of 7 firefighters per shift.
Resident Adler mentioned an email he forwarded to the Board members written by Ann Huber. He also discussed the Village’s costs and revenues and stated that the Village needs to figure out how to provide its services at a lower cost. He further discussed issues he has with the contract and urged the Village to not approve it tonight.
Trustee Saiyed discussed the conversation he had with Chief Liss, the structure of the Fire Department, alternatives department structures, and spoke in favor of the contract as presented.
The Village’s Labor Attorney stated that he recommends that the Board ratifies the contract and stated that it is a good deal for the Village. He also discussed the arbitration process if the Village chooses to not ratify the contract. He also stated that the longer it takes to ratify the contract the greater the risk that we run.
Trustee Cuevas discussed the many projects approved by the Village to address the financial issues. He also stated that the Village is saving annually with this contract.
Trustee Yusuf discussed the arbitration process and stated that the Village struck a good deal with this contract and that the good outweighs the bad.
Trustee Manzo stated that a Fire District is not a good option for the Village. He explained the history of the minimum manning per shift and feels that the system in place today ties the Villages hands. He also discussed the savings the Village is expected to see.
Trustee Baar stated that it takes time to negotiate collective bargaining contracts, that the Village is moving in the right direction and that he supports the contract as presented.
Trustee Tiesenga discussed the firefighter skill sets, the different structures of fire departments, the civil service system in place, unions, the Village savings over the term of the contract, and pension debt.
Resident Adler questioned the $3.8M projected savings.
Manager Ginex discussed the minimum staffing per shift, the conversation he had with the Westmont Manager regarding their Fire Department and the different options that Westmont is researching since their part-time model is no longer sustainable. He also discussed the legalization of cannabis, and pension consolidation.
Fire Battalion Chief Fleege stated that all Oak Brook Firefighters are also Paramedics.
Resident Koren stated that the Fire Chief in Westmont did tell the Committee that he is having a hard time hiring part-time firefighters.
Motion by Trustee Baar, seconded by Trustee Cuevas that the Village Board approves Resolution 2019-CNTRCT-FD-IAFF-R-1827 to authorize the Village President to sign and the Village Clerk to attest to a successor agreement between the Village of Oak Brook and the International Association of Fire Fighters Local #4646.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Cuevas, Saiyed, Tiesenga, and Yusuf
Nays: 1 – Manzo
Abstain: 0 – None
Absent: 0 – None
Motion carried
2) RESOLUTION 2019-SC-GOLF-ARCH-ENG-AG-R-1831, A Resolution Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and Williams Architects, Ltd. for Architectural and Engineering Services for the Oak Brook Golf Club Dining/Bar Renovations Project
Trustee Tiesenga stated that he is voting against this agenda item.
Trustee Saiyed discussed the Golf operating revenue over the last 5 years and stated he is in support of this project.
Trustee Baar stated that he is in favor of this project and discussed the positive feedback from Golfers regarding improvements already made.
Resident DePhillips stated that this contract is too costly and that there is too much confusing information in the proposal submitted by Williams Architect. He also stated that there is no project payback calculation for this project. He further stated that the Golf Clubhouse can use an upgrade to make it more profitable but urged the Board to reject the proposal and to find a more responsible solution.
Trustee Saiyed stated that the contract needs to be revised before the Board can approve.
Trustee Yusuf stated this project as presented is too costly and that it can be done much more cost effectively.
Trustee Manzo stated that he agrees 100% with Trustee Yusuf and stated that $600,000 is an enormous number for redecorating, adding new floors, new televisions and a new bar. He also stated that the kitchen also needs to be renovated and is not included in this proposal so will therefore add to the cost. He discussed the surcharge and stated that it is earmarked for flooding emergencies. He further stated that the Village needs to look at other architects to do this project.
Motion by Trustee Manzo, seconded by Trustee Baar that the Village Board awards a Professional Architectural/Engineering Agreement to Williams Architect, LTD., Itasca, Illinois, subject to final attorney review, in the amount of $69,000, for the Golf Dining/Bar Renovation Project and to approve Resolution R-1831.
Trustee Baar stated that by deferring this item the renovation will not be completed until the 2021 golf season.
Motion by Trustee Cuevas, seconded by Trustee Saiyed to defer this item to the October 22, 2019 meeting in order to fix the wording in the contract regarding the additional 10% fee. VOICE VOTE: Motion carried.
INFORMATION & UPDATES
A. Village Manager
Manager Ginex stated budget meetings will be scheduled sometime in the weeks of November 4th and November 18th. He reminded Trustees Manzo and Tiesenga to take the proposals for Residential Waste and Recycling Pick-up that are in their mailboxes and asked them to let staff know who they would like to interview. He stated that after the interview process staff will come back to the Board with a recommendation for residential waste and recycling pick-up services.
B. Village Clerk None
C. Trustees
Trustee Manzo discussed the red light camera. He addressed the Long Term Strategic and Planning Committee and asked them to keep doing what they are doing in helping the residents of Oak Brook.
Trustee Baar congratulated Manager Ginex on his 5 year anniversary and thanked him for all his hard work and dedication.
Trustee Saiyed stated that Oak Brook is doing great financially and that residents should not worry.
Trustee Yusuf stated that he is very interested in seeing how the red light camera issue will unfold and that justice will be done. He reminded residents that it is getting darker soon and asked everyone to be careful on the roads, to watch for children, and to observe the speed limits. He also asked residents to not pile leaves on the streets.
D. Village Attorney None
E. Village President
IT Director Fox discussed the different GIS projects taking place in the Village and mentioned NG 991.
Deputy Chief Cates congratulated Manager Ginex on his 5 year anniversary and stated his leadership has been greatly appreciated.
Public Works Director Patchin discussed the leaf pick-up program and reminded everyone to not put leaves on the street but behind the curb.
Golf Manager/Superintendent Creed congratulated Manager Ginex on his 5 year anniversary.
Head Librarian Post congratulated Manager Ginex and stated he looks forward to working further with him. He reminded everyone that the Friends of the Library are having their Evergreen Concert Series on Sunday October 20th at 3:00 pm at the Library.
Community Development Director Budzikowski reminded the Board that the recreational cannabis text amendment agenda item will be presented at the October 22nd meeting.
10. ADJOURNMENT
Motion by Trustee Baar seconded by Trustee Yusuf to adjourn the Regular Meeting of the Board of Trustees at 8:58 pm. VOICE VOTE: Motion carried.
https://www.oak-brook.org/ArchiveCenter/ViewFile/Item/2254
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