DuPage County Finance Committee met Nov. 27.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS
5. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday November 13th, 2018
6. BUDGET TRANSFERS
A. FI-R-0959-18 RESOLUTION -- Budget Transfers 11-27-17 Budget Transfers Various Companies and Accounting Units
7. PROCUREMENT REQUISITIONS
A. Finance - Larsen
1. FI-P-0332-18 Recommendation for the approval of a contract purchase order between the County of DuPage and Rock, Fusco & Connelly, LLC, to provide consultation services related to collective bargaining matters for labor negotiations, for the period of December 1, 2018 through November 30, 2019, for County Board, for a contract total amount not to exceed $150,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300
2. Authorization for Overnight Travel -- County Board Member to travel to Washington D.C. to attend the 2019 NACo Legislative Conference on March 2, through March 6, 2019. Expenses to include registration, airfare, lodging, and meals for an approximate total of $2,505
3. Authorization for Overnight Travel -- County Board Member to travel to Washington D.C. to attend the 2019 NACo Legislative Conference on March 2, through March 6, 2019. Expenses to include registration, airfare, lodging, and meals for an approximate total of $2,505
B. Health&HumanServices-Hart
1. HHS-P-0318-18 Recommendation for the approval of a contract purchase order to Wheaton Family Practice, Ltd., for Professional Services of a Medical Director for the DuPage Care Center, for the period December 1, 2018 through November 30, 2019, for a contract total not to exceed $36,000.00. Other Professional Services not Subject to Competitive Bidding per 55 ILCS 5/5-1022(a).Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. HHS-P-0319-18 Recommendation for the approval of a contract purchase order to Music Speaks, LLC, for music therapy for the residents of DuPage Care Center, for the period January 1, 2019 through December 31, 2019, for a contract total not to exceed $48,124.00, per renewal under per most qualified offeror, RFP #17-206-JM. (Foundation funded)
3. HHS-P-0320-18 Recommendation for the approval of a contract purchase order to Interboro Packaging Corporation, to furnish and deliver trash can and recycling can liners for the DuPage Care Center, for the period December 1, 2018 through May 16, 2020, for a contract total not to exceed $96,583.86, per bid #17-045-JM.
C. Judicial/Public Safety - Eckhoff
1. JPS-P-0315-18 Recommendation for the approval of a contract purchase order to Advanced Public Safety, LLC to provide ongoing professional consultation and technical assistance with an application system. This contract covers the period of December 1, 2018 through November 30, 2021 for the Office of the Circuit Court Clerk, for a contract total amount of $1,275,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. JPS-P-0316-18 Recommendation for the issuance of a contract purchase order to Allied Universal Security Services to provide security services for the County Campus. This contract covers the period of March 1, 2019 through February 28, 2020, for the Office of Homeland Security and the Office of Emergency Management, for a contract total not to exceed $827,344.22, per renewal option under Proposal 15-213-GV.
3. JPS-P-0317-18 Recommendation for the approval of a contract purchase order to Christa M. Winthers, of Mullen & Winthers, P.C., to provide professional services as a conflict attorney assigned to juvenile cases for the period of December 1, 2018 through November 30, 2019 for the 18th Judicial Circuit Court, for a contract total amount not to exceed $45,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
D. Public Works - Healy
1. FM-P-0321-18 Recommendation for the approval of a contract purchase order to Knight E/A, Inc., to provide on-call Professional Architectural and Engineering Services, as needed, for Facilities Management, for the three year period December 1, 2018 through November 30, 2021, for a total contract amount not to exceed $360,000.00, Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq.
2. FM-P-0322-18 Recommendation for the approval of a contract purchase order to Farnsworth Group, Inc., for Professional Engineering Services, for Phase II of the Water Efficiency Study, and for On-Call Professional Engineering Services, as needed, for Facilities Management, for the period through November 30, 2019 for a contract total amount not to exceed $44,140. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq.
3. PW-P-0323-18 Agreement between the County of DuPage, Illinois and Robinson Engineering for On-Call Design and Permitting Professional Engineering Services for Water Tower, Water Tanks, and Water Systems for Public Works Department, for the period November 27, 2018 through November 30, 2021, for a total contract amount not to exceed $75,000.00, Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
4. Change Order -- FM-P-0367A-17 - AMENDMENT to Resolution FM-P-0367-17, issued to Wheaton Sanitary District, for sanitary sewer utility services, for the County campus, for Facilities Management, to increase the contract in the amount of $51,892.53, resulting in an amended contract amount not to exceed $387,892.53, an increase of 15.44%
5. Change Order -- PW-P-0372A-17 - Amendment to Resolution PW-P-0372-17, issued to Joseph J Henderson & Son Inc. to provide biological phosphorus removal at the Knollwood Wastewater Facility, for Public Works, to increase contract 2774 SERV in the amount of $14,876.74, taking the original contract amount of $2,477,000.00, resulting in a new contract total amount of $2,491,876.74, an increase of 0.60%.
E. Stormwater-Zay
1. SM-P-0314-18 Recommendation to enter into a Joint Funding Agreement between The County of DuPage, Illinois and the United States Department of the Interior - U.S. Geological Survey (USGS), for Water Resources Investigations, for the period of December 1, 2018 through November 30, 2019, for Stormwater Management, for a contract total amount of $371,360.00; USGS shall contribute $247,570.00.
F. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0324-18 Recommendation for the approval of a contract purchase order to CDW Government, Inc. for annual Splunk software maintenance, for Information Technology, for the period of January 31, 2019 through January 30, 2020, for a total contract amount of $25,500.00. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom Purchases under $35,000.00.
2. TE-P-0325-18 Recommendation for the approval of a contract purchase order to Hewlett Packard Enterprise Company for maintenance and support for VMWare software, Insight Control software, and hardware support for Data Center switches and tape library, for Information Technology. This contract covers the period of December 1, 2018 through November 30, 2019, for a contract total amount of $83,071.79, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source. (Hardware support for data center switches and tape library)
3. TE-P-0326-18 Recommendation for the approval of a contract purchase order to PCM-G, Inc., for the purchase of small value technology hardware, software, cables and accessories for Information Technology. This contract covers the period of December 1, 2018 through November 30, 2019, for a contract total amount of $25,000.00. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom Purchases under $35,000.00.
4. TE-P-0328-18 Recommendation for the approval of a contract purchase order to CDWG, Inc., for the purchase of small value technology hardware, software, cables and accessories for Information Technology. This contract covers the period of December 1, 2018 through November 30, 2019, for a contract total amount of $25,000.00. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom Purchases under $35,000.00.
5. TE-P-0329-18 Recommendation for the approval of a contract purchase order to Imaging Systems, Inc., d/b/a Integrated Document Technologies (IDT) for the annual Hyland Software Assurance maintenance for imaging systems for various departments, for the period of November 28, 2018 through January 31, 2020, for Information Technology, for a contract total amount of $46,964.20, per 55 ILCS 5/5- 1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. IDT is the OnBase approved provider for their products.
6. TE-P-0330-18 Recommendation for the approval of a contract purchase order to MHC Software, Inc. for annual maintenance of the Enterprise Content Management System that integrates with the ERP system for Finance and Human Resources, for Information Technology. This contract covers the period of November 30, 2018 through November 29, 2019, for a contract total amount of $49,944.60, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. This is a proprietary system.
7. TE-P-0331-18 Recommendation for the approval of a contract purchase order to Insight Public Sector, for the purchase of small value technology hardware, software, cables and accessories for Information Technology. This contract covers the period of December 1, 2018 through November 30, 2019, for a contract total amount of $25,000.00. Contract pursuant to the Intergovernmental Cooperation Act U.S. Communities contract #4400006644 cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act".
G. Transportation - Puchalski
1. DT-P-0309-18 Recommendation for the approval of a contract purchase order to H.W. Lochner, Inc., for Professional Construction Engineering Services for improvements along CH 35/55th Street, from Dunham Road to Clarendon Hills Road, Section 11-00302-04-CH, for a contract total not to exceed $860,489.66; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq. (County to be reimbursed up to $356,000.00)
2. DT-P-0310-18 Recommendation for the approval of a contract purchase order to DB Sterlin Consultants, Inc., for Professional Structural Engineering Services upon request for the Division of Transportation, Section 18-STENG-02-EG, for a contract total not to exceed $350,000.00; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
3. Change Order -- DT-P-0260A-18 – Amendment to Resolution DT-P-0260-18, issued to Fastenal Company, to furnish and deliver Weatherhead hydraulic fittings, hoses and connectors, as needed for the Division of Transportation, to add a Lease Agreement and give authority to the Director of Transportation/County Engineer to execute the Lease Agreement. (Purchase Order 3496)
4. Change Order -- DT-P-0146A-17 – Amendment to Resolution DT-P-0146-17, issued to AT&T, for telecommunication services, to increase the funding in the amount of $22,500.00, resulting in an amended contract total amount of $67,500.00, an increase of 50.00%
8. FINANCE RESOLUTIONS
A. FI-R-0956-18 RESOLUTION -- Acceptance of the Illinois Emergency Management Agency Emergency Management Performance Grant FFY18, Intergovernmental Agreement No. 18EMADUPA, $162,837.00.
B. FI-R-0957-18 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Low Income Home Energy Assistance Program (LIHEAP) ComEd Rate Relief Program Grant FY17 Company 5000 - Accounting Unit 1500 $2,255.00
C. FI-R-0958-18 RESOLUTION -- Acceptance and Appropriation of the DuPage Animal Friends Foundation Coordinator FY19 Grant, Company 5000 - Accounting Unit 1310, in the amount of $20,000.00
D. FI-R-0964-18 RESOLUTION -- Placing Names on Payroll
9. INFORMATIONAL
A. County Board
1. CB-R-0965-18 RESOLUTION -- Compliance with Public Act 99-900
B. Payment of Claims
1. Payment of Claims -- 11/9/18 Paylist
2. Payment of Claims -- 11/16/2018 Paylist
3. Payment of Claims -- 11/20/18 Paylist
C. Wire Transfers
1. Wire Transfers -- 11/15/18 Wire Transfer
D. Appointments
1. CB-R-0960-18 RESOLUTION -- Appointment of William S. Habel to the DuPage County Ethics Commission
2. CB-R-0961-18 RESOLUTION -- Appointment of Daniel F. Hanlon as Ethics Adviser of DuPage County
3. CB-R-0962-18 RESOLUTION -- Appointment of Daniel J. Wagner to the DuPage Airport Authority
4. CB-R-0963-18 RESOLUTION -- Appointment of Blanche H. Fawell to the DuPage County Ethics Commission
E. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 051-18 for WIOA Rapid Response Layoffs & Closings PY18 Illinois Department of Commerce and Economic Opportunity - Economic Development Committee - $56,337.00
2. Grant Proposal Notifications -- GPN #057-18 Emergency Management Perfomance Grant FFY2019 -Illinois Emergency Management Agency (IEMA) - U.S. Dept. of Homeland Security - DuPage OHSEM - $465,510.16
3. Grant Proposal Notifications -- GPN #054-18 - DuPage Animal Friends Unrestricted Grant FY19 - DuPage Animal Friends - Animal Services - $50,000.00
4. Grant Proposal Notifications -- GPN #055-18 - PetSmart Charities Spay/Neuter Restricted Grant FY19 - PetSmart Charities - Animal Services - $49,785.00
5. Grant Proposal Notifications -- GPN #058-18 - DuPage Animal Friends Foundation Coordinator Grant FY19 - DuPage Animal Friends - Animal Services - $20,000.00
10. OLD BUSINESS
11. NEW BUSINESS
12. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=8230&Inline=True
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