DuPage County Technology Committee met Nov. 27.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. CHAIRMAN'S REMARKS
4. PUBLIC COMMENT
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Meeting - Tuesday November 13th, 2018
6. ACTION ITEMS
A. Budget Transfers -- Budget adjustment of $10,233.00 from 1000-1110-53250 (Wired Communication Services) to 1000-1110-53370 (Repair & Maintenance - Other Equipment) $7,284.00; to 1000-1110-53500 (Mileage Expenses) $298.00; 1000-1110- 53510 (Travel Expenses) $400.00; and 1000-1110-53610 (Instruction & Schooling) $2,251.00, to adjust payments budgeted under incorrect budget codes in FY2018.
B. TE-P-0324-18 Recommendation for the approval of a contract purchase order to CDW Government, Inc. for annual Splunk software maintenance, for Information Technology, for the period of January 31, 2019 through January 30, 2020, for a total contract amount of $25,500.00. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom Purchases under $35,000.00.
C. TE-P-0325-18 Recommendation for the approval of a contract purchase order to Hewlett Packard Enterprise Company for maintenance and support for VMWare software, Insight Control software, and hardware support for Data Center switches and tape library, for Information Technology. This contract covers the period of December 1, 2018 through November 30, 2019, for a contract total amount of $83,071.79, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source. (Hardware support for data center switches and tape library)
D. TE-P-0326-18 Recommendation for the approval of a contract purchase order to PCM-G, Inc., for the purchase of small value technology hardware, software, cables and accessories for Information Technology. This contract covers the period of December 1, 2018 through November 30, 2019, for a contract total amount of $25,000.00. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom Purchases under $35,000.00.
E. TE-P-0328-18 Recommendation for the approval of a contract purchase order to CDWG, Inc., for the purchase of small value technology hardware, software, cables and accessories for Information Technology. This contract covers the period of December 1, 2018 through November 30, 2019, for a contract total amount of $25,000.00. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom Purchases under $35,000.00.
F. TE-P-0329-18 Recommendation for the approval of a contract purchase order to Imaging Systems, Inc., d/b/a Integrated Document Technologies (IDT) for the annual Hyland Software Assurance maintenance for imaging systems for various departments, for the period of November 28, 2018 through January 31, 2020, for Information Technology, for a contract total amount of $46,964.20, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. IDT is the OnBase approved provider for their products.
G. TE-P-0330-18 Recommendation for the approval of a contract purchase order to MHC Software, Inc. for annual maintenance of the Enterprise Content Management System that integrates with the ERP system for Finance and Human Resources, for Information Technology. This contract covers the period of November 30, 2018 through November 29, 2019, for a contract total amount of $49,944.60, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. This is a proprietary system.
H. TE-P-0331-18 Recommendation for the approval of a contract purchase order to Insight Public Sector, for the purchase of small value technology hardware, software, cables and accessories for Information Technology. This contract covers the period of December 1, 2018 through November 30, 2019, for a contract total amount of $25,000.00. Contract pursuant to the Intergovernmental Cooperation Act U.S. Communities contract #4400006644 cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act".
I. 2018-289 Recommendation for the approval of a contract purchase order to Cardinal Color Group, to furnish and deliver printed payment by mail booklets on an as-needed basis for the Clerk of the Circuit Court, for Information Technology. This contract covers the period of December 1, 2018 through November 30, 2019, for a contract total amount of $10,935.00, per lowest responsible bid #17-208-LG. This is the first of three (3) optional twelve-month renewals.
7. INFORMATIONAL ITEMS
A. JPS-P-0315-18 Recommendation for the approval of a contract purchase order to Advanced Public Safety, LLC to provide ongoing professional consultation and technical assistance with an application system. This contract covers the period of December 1, 2018 through November 30, 2021 for the Office of the Circuit Court Clerk, for a contract total amount of $1,275,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
B. 2018-272 Recommendation for the approval of a contract purchase order to Cellco Partnership d/b/a Verizon Wireless, for cellular and wireless services, for the period December 1, 2018 through November 30, 2019, for DST Transport, for a contract total not to exceed $6,000.00. Contract let pursuant to the Governmental Joint Purchasing Act. State of Illinois Master Contract #CMS793372P.
C. 2018-274 Recommendation for the approval for a contract purchase order to Logicalis, Inc., for the renewal of the annual VMware Software License covering the period December 22, 2018 through December 21, 2019 for the Circuit Court Clerk Office, for a contract total amount not to exceed $5,858.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
D. 2018-278 Recommendation for the approval of a contract purchase order to AT&T, for services and support for analog business circuit/business lines used to support dial-up applications at the DuPage Care Center for the period November 30, 2018 through November 30, 2019, for a contract total not to exceed $6,000.00, per renewal of the most qualified offer per Proposal #17-002-LG. (State of IL contract CMS793372P)
E. 2018-285 Recommendation for the approval of a contract purchase order to Cello Partnership d/b/a Verizon Wireless, for cellular wireless and data services for the DuPage County Animal Services, for the period December 1, 2018 through November 30, 2019 for a contract total not to exceed $8,000.00, Contract let pursuant to the Intergovernmental Joint Purchasing Act - State of Illinois Master Contract #CMS793372P .
F. 2018-288 Recommendation for the approval of a contract purchase order to Pace Systems, Inc, for the purchase of (2) HPE Expansion Module, (1) Power Supply, (2) HPE Aruba Switches and (6) HPE Transceiver Module for our jail camera project, for a contract total not to exceed $9,878.00; per lowest responsible quote
G. 2018-290 Recommendation for the approval of a Contract Purchase Order issued to Cellco Partnership dba Verizon Wireless, for the cellular and wireless services, for the period of December 1, 2018 through November 30, 2019, for Stormwater Management, for a contract total not to exceed $21,000; per State of Illinois Cooperative Purchasing Agreement CMS793372P.
8. OLD BUSINESS
9. NEW BUSINESS
10. ADJOURNMENT
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