DuPage County Finance Committee met Oct. 23.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS
5. BUDGET PRESENTATION
A. Health Department - Karen Ayala
6. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday October 9th, 2018
7. BUDGET TRANSFERS
A. FI-R-0913-18 RESOLUTION -- Budget Transfers 10-23-18 Budget Transfers Various Companies and Accounting Units
8. PROCUREMENT REQUISITIONS
A. Finance - Larsen
1. Authorization for Overnight Travel -- County Board Member to travel to Washington D.C. to attend the 2019 NACo Legislative Conference on March 2, through March 6, 2019. Expenses to include registration, airfare, lodging, and meals for an approximate total of $2,505
2. FI-P-0276-18 Recommendation for the approval of a contract purchase order to Office Depot Inc., for the purchase of office supplies for Finance and various departments throughout the County. This contract covers the period of November 15, 2018 through November 14, 2019, for a contract total amount not to exceed $45,000.00 per renewal option under bid award #17-212-DT.
3. FY19 Premium Chart
4. 2018-250 Recommendation for the issuance of a contract purchase order to Mesirow Insurance Services, Inc., (Liberty Mutual) to provide Crime Insurance for the employees of the Circuit Court Clerk, for a three (3) year pre-paid cost not to exceed $6,419.00. This contract covers the period of December 1, 2018 to December 1, 2021 for Finance-Tort Liability. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
5. 2018-251 Recommendation for the issuance of a contract purchase order to Mesirow Insurance Services, Inc., (Liberty Mutual) to provide Crime Insurance for the County excluding the Circuit Court Clerk at a three (3) year pre-paid cost not to exceed $20,584. This contract covers the period of December 1, 2018 to December 1, 2021 for Finance-Tort Liability. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
6. 2018-252 Recommendation for the approval of a contract purchase order to Mesirow Insurance Services, Inc., (Liberty LIU) for Underground Storage Tank Insurance for the County. This contract covers the period of December 1, 2018 to December 1, 2019 for Finance-Tort Liability, for a contract total amount not to exceed $13,898. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
7. FI-P-0277-18 Recommendation for the issuance of a contract purchase order to Mesirow Insurance Services, Inc., (Beazley) to Secure Cyber Liability Insurance for the County. This contract covers the period of December 1, 2018 to December 1, 2019 for Finance-Tort Liability, for a contract total amount not to exceed $48,507. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
8. FI-P-0278-18 Recommendation for approval of a contract purchase order to Mesirow Insurance Services, Inc., (Landmark) for Health Care Professional Liability Insurance for the Jail. This contract covers the period December 1, 2018 to December 1, 2019 for the Finance-Tort Liability, for a contract total amount not to exceed $165,605.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
9. FI-P-0279-18 Recommendation for the approval of a contract purchase order to Mesirow Insurance Services, Inc., (Trinity Risk Solutions) to provide Liability Insurance for the DuPage Care Center. This contract covers the period of January 1, 2019 to January 1, 2020 for Finance-Tort Liability, for a contract total amount not to exceed $281,494.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
10. FI-P-0280-18 Recommendation for a contract purchase order to Mesirow Insurance Services, Inc., (Freedom Specialty) to provide Employment Practices Liability Insurance for Finance-Tort Liability. This contract covers the period of December 1, 2018 to December 1, 2019, for a contract total amount not to exceed $43,213.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
11. FI-P-0281-18 Recommendation for approval of a contract purchase order to Mesirow Insurance Services, Inc., (Safety National and AWAC) for excess General and Automobile Liability Insurance for the County and the Health Department. This contract covers the period December 1, 2018 to December 1, 2019 for Finance-Tort Liability, for a contract total amount not to exceed $205,866.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
12. FI-P-0282-18 Recommendation for a contract purchase order to Mesirow Insurance Services, Inc., (Safety National) to provide Workers' Compensation Insurance to the County and the Health Department. This contract covers the period of December 1, 2018 to December 1, 2019 for Finance-Tort Liability, for a contract total amount not to exceed $197,655.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
13. FI-P-0283-18 Recommendation for the approval of a contract purchase order to Mesirow Insurance Services, Inc., (Chubb) to provide Property Insurance for all County properties including the Health Department, this contract also includes Auto Physical Damage and Mobile Equipment Insurance. This contract covers the period of December 1, 2018 to December 1, 2019 for Finance, for a contract total amount not to exceed $260,084.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
B. Animal Services - Krajewski
1. AS-P-0274-18 Recommendation for the approval of a contract purchase order to Pethealth Services Inc., for new shelter database software for a five (5) year period beginning October 23, 2018, for a contract total not to exceed $243,850.00, per most qualified offeror per proposal 18-094-JM. Future required customized modules will be added via a Change Order.
C. Health & Human Services - Hart
1. Change Order -- HHS-P-0091A-18 Amendment to Resolution HHS-P-0091-18 (3131-0001), issued to Maxim Staffing Solutions, for supplemental staffing of CNA's, LPN's and RN's, for the DuPage Care Center, for the period April 10, 2018 through April 9, 2019, to increase County Contract in the amount of $117,000.00, resulting in an amended contract total amount not to exceed $287,000.00. Contract 3132-0001 issued to Brightstar Care of Central Dupage is to be decreased $117,000.00 via the Consent Agenda on October 23, 2018. Therefore there is no change to the budgeted amount.
2. HHS-P-0269-18 Recommendation for the approval of a contract purchase order to AirGas USA, LLC, to furnish and deliver liquid portable oxygen for the residents at the DuPage Care Center, for the period December 1, 2018 through November 30, 2019, for a contract total not to exceed $25,800.00, per lowest responsible bid #18- 185-CARE.
3. HHS-P-0270-18 Recommendation for the approval of a contract purchase order to Laport, Inc., for hard roll towels, facial tissue and paper towels, for the DuPage Care Center (group 2), for the period December 1, 2018 through November 30, 2019, for a contract total amount not to exceed $55,500.00, per renewal option under bid award 16-225-JM, second optional one-year renewal.
4. HHS-R-0910-18 RESOLUTION -- DuPage Care Center Rate Increase to increase the per patient day charges last fixed by Resolution HHS-R-418-17 from $304.00 per day to $310.00 per day for Standard Custodial Care, from $328.00 per day to $335.00 per day for Alzheimer’s Special Care, and from $522.00 per day to $532.00 per day for Post-Acute care, effective December 1, 2018.
D. Judicial/Public Safety - Eckhoff
1. JPS-P-0266-18 Recommendation for the approval of a contract purchase order to Logicalis, Inc., to provide software along with professional and technical assistance for the Office 365 Exchange system for the Circuit Court Clerk. This contract covers the period of November 1, 2018 through January 31, 2024 for the Circuit Court Clerk, for a contract total amount of $418,397.20. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. JPS-P-0267-18 Recommendation for the approval of a contract purchase order to Advent Systems, Inc., for security equipment maintenance and repair for proximity access control systems maintenance for the period December 1, 2018 through November 30, 2019, for the Office of Homeland Security and Emergency Management, for a contract total amount not to exceed $44,260.00, per renewal option under bid award 17-183-BF. (first optional 12 month renewal)
3. JPS-P-0268-18 Recommendation for the approval of a contract purchase order to HOV Services, Inc., to provide ongoing professional consultation and technical assistance with application systems. This contract covers the period of December 1, 2018 through November 30, 2019 for the Circuit Court Clerk, for a contract total amount not to exceed $1,051,169.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
4. JPS-P-0273-18 Recommendation for the approval of a contract purchase order to AdGators.com LLC., to provide court call monitors and digital signage, for the Office of the Circuit Court Clerk, for a contract total amount not to exceed $193,237.06. Per most qualified Proposal 18-167-JM.
5. JPS-P-0284-18 Recommendation for the approval of a contract to Maryanna Callas, to provide services as the Local Family Violence Coordination Council Coordinator for the Eighteenth Judicial Circuit, covering the period of November 1, 2018 to June 30, 2019, for a contract total amount not to exceed $31,395.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b). (Grant funded)
E. Public Works - Healy
1. FM-P-0271-18 Recommendation for the approval of a contract purchase order to Laport, Inc., to furnish and deliver restroom tissue to the Judicial Office Facility, JTK Administration Building and the Jail on a monthly basis, and as needed for the Power Plant, Children’s Center, Office of Emergency Management, and the Coroner’s Office, for Facilities Management, for the period December 1, 2018 through November 30, 2019, for a total contract amount not to exceed $54,616.80, per renewal option under bid award #16-226-JM, second option to renew
2. FM-P-0272-18 Recommendation for the approval of a contract purchase order to Laport, Inc., to furnish and deliver paper towels to the Judicial Office Facility, JTK Administration Building and the Jail on a monthly basis, and as needed for the Power Plant, Children's Center, Office of Emergency Management, and the Coroner’s Office, for Facilities Management, for the period December 1, 2018 through November 30, 2019, for a total contract amount not to exceed $31,087.35, per renewal option under bid award #16-225-JM, second option to renew
F. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0285-18 Recommendation for the approval of a contract purchase order to Insight Public Sector for the purchase of 70 laptops for use in the State's Attorney's Office, for Information Technology, for a contract total of $89,880.00. Contract pursuant to the Intergovernmental Cooperation Act (U.S. Communities) contract #4400006644.
2. TE-P-0286-18 Recommendation for the approval of a contract purchase order to Hewlett Packard Enterprise, Inc., for the purchase of two (2) HP DL380 Gen 10 servers, for Information Technology, for a contract total amount of $45,332.38, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - State of Illinois Master Contract #CMS694748A.
3. TE-P-0287-18 Recommendation for the approval of a contract purchase order to CDW Government, Inc., to procure network switch equipment for the County's core network and Data Center, for Information Technology, for a contract total amount of $107,679.60. Contract pursuant to the Intergovernmental Cooperation Act (National IPA) contract #201811-01.
4. TE-P-0288-18 Recommendation for the approval of a contract purchase order to Sentinel Technologies, Inc., to provide time and materials maintenance service for personal computers, related equipment, peripherals, printers, and network equipment. This contract covers the period of November 1, 2018 through October 31, 2021 for Information Technology, for a contract total amount of $120,000.00, per lowest responsible bid #18-159-GV.
5. TE-P-0289-18 Recommendation for the approval of a contract purchase order to Telcom Innovations Group for the renewal of hardware and software maintenance of the telephone system, voice mail and auxiliary systems. This contract covers the period of November 1, 2018 through October 31, 2019 for Information Technology, for a contract total amount of $38,349.85. Third of three (3) optional twelve- (12) month renewals per bid award 15-182-KK.
6. TE-P-0290-18 Recommendation for the approval of a contract purchase order to CDWG, Inc., to enter into an Enterprise Term License Agreement with Adobe Systems Incorporated for Adobe software licensing for use by DuPage County and the Forest Preserve District of DuPage County, for the period of November 10, 2018 through November 9, 2019, for Information Technology, for a contract total of $81,045.44. Contract pursuant to the Intergovernmental Cooperation Act (National IPA Cooperative Purchasing Agreement #201811-01)
G. Transportation - Puchalski
1. Action Item -- DT-P-0008A-15 – Amendment to Resolution DT-P-0008-15, issued to K-Plus Engineering, LLC, for Professional Design Engineering Services for improvements along CH 23/Gary Avenue, from the Great Western Trail to Army Trail Road, Section 11-00237-11-BT, to extend the contract completion date through November 30, 2019 and to increase the funding in the amount of $30,000.00, resulting in an amended contract total amount of $300,843.40, an increase of 11.08%
2. DT-P-0256-18 Recommendation for the approval of a contract purchase order to K Tech Specialty Coatings, Inc., to furnish and deliver deicing liquids, as needed for the Division of Transportation, for the period November 1, 2018 through October 31, 2019, for a contract total not to exceed $63,900.00; Per lowest responsible bid 18- 190-DOT
3. DT-P-0260-18 Recommendation for the approval of a contract purchase order to Fastenal Company, to furnish and deliver Weatherhead hydraulic fittings, hoses and connectors, as needed for the Division of Transportation, for the period November 1, 2018 through October 31, 2019, for a contract total not to exceed $40,000.00; Per lowest responsible bid 18-197-DOT
4. DT-P-0261-18 Recommendation for the approval of a contract purchase order to SNI Solutions, Inc., to furnish and deliver deicing solids, as needed for the Division of Transportation, for the period December 1, 2018 through October 31, 2019, for a contract total not to exceed $87,720.00; Per lowest responsible bid 18-190-DOT
9. FINANCE RESOLUTIONS
A. FI-R-0907-18 RESOLUTION -- Approval of Issuance of Payments by DuPage County To Training Providers and Youth Contracts Through The Workforce Innovation and Opportunity Act (WIOA) Grant PY18 Inter-Governmental Agreement No. 18-681006 In the Amount of $2,080,420
B. FI-R-0908-18 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Illinois Department of Commerce and Economic Opportunity WIOA Rapid Response Layoffs and Closings Grant PY17 Inter-Governmental Agreement No. 17- 651006 $887
C. FI-R-0909-18 RESOLUTION -- Acceptance And Appropriation of the Aging Case Coordination Unit Fund PY19 $5,731,412.00, Company 5000 Accounting Units 1660 and 1720
D. FI-R-0914-18 RESOLUTION -- Placing Names on Payroll
10. INFORMATIONAL
A. Payment of Claims
1. Consent Item -- 10/12/18 Paylist
2. Payment of Claims -- 10/16/2018 Paylist
3. Payment of Claims -- 10/19/18 Paylist
B. Wire Transfers
1. Wire Transfers -- 10/04/2018 Wire Transfer
C. Appointments
1. Informational -- Notice of Appointment - Scott Miller to the Impact Fee Advisory Committee
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN & Report #049-18 Coverdell Forensic Science Improvement Grant FY2018 - Illinois Criminal Justice Information Authority - U.S. Dept. of Justice - DuPage County Sheriff's Office - $74,075
11. OLD BUSINESS
12. NEW BUSINESS
13. EXECUTIVE SESSION
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (2) - Collective Negotiating Matters
B. Pursuant to Open Meetings Act 5 ILCS 120/2 (c)(21) Review of Executive Session Minutes
14. MATTERS REFERRED FROM EXECUTIVE SESSION
A. FI-R-0915-18 RESOLUTION -- Authorization of Contract With International Union of Operating Engineers, Local 150, Department of Public Works
B. FI-R-0916-18 RESOLUTION -- Review of Finance Executive Session Minutes
15. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=8194&Inline=True
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