DuPage County Public Works Committee met Aug. 7.
Here is the agenda provided by the Committee:
1. Call To Order
2. Roll Call
3. Public Comment
4. Approval Of Minutes
A. Public Works Committee - Re-Scheduled - Tuesday July 10th, 2018
5. Budget Transfers
A. Budget Transfers -- Budget Transfer - Public Works - $1,150,000.00 - transfer is needed for Biological Nutrient Removal (BNR) project. Original budget assumed that a portion of spend would have happened in FY17. All spend on this project will occur in FY18.
B. Budget Transfers -- Budget Transfer - Public Works - $259,500.00 - transfer is needed for refunds and forfeitures; 75k refund issued to customer in June 2018. Transfer needed for fuel and lubricants; higher level of unleaded and diesel fuel usage at Knollwood and Woodridge. Transfer needed to cover meter reads, higher natural gas costs, and sewer operating supply purchases.
C. Budget Transfers -- Budget Transfer - Drainage - $1,100.00 - Transfer is needed for wireless and wired communications; additional budget is needed for renewed contracts. Additional budget needed for Drainage operating supply purchase.
6. Claims Report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
7. Joint Purchasing Agreement
A. PW-P-0213-18 Recommendation for the approval of a contract purchase order to Currie Motors Frankfort, Inc., for the purchase of two (2) 2018 Ford Escapes for Public Works, for a contract total amount not to exceed $38,784.00. Contract let pursuant to the Governmental Joint Purchasing Act, per Suburban Purchasing Cooperative Contract #165, pricing in compliance with 30 ILCS 525/2 “Government Joint Purchasing Act”.
8. Low Quote
A. 2018-183 Recommendation for the approval of a contract purchase order to Stenstrom Petroleum Service Group, for underground storage tank regulation compliance, for Facilities Management, for the period through October 1, 2018, for a total contract amount not to exceed $11,975, per low quote #18-157-GV
B. 2018-184 Recommendation for the approval of a contract purchase order to Midland Scientific, Inc., for the purchase of a refrigerated incubator for the Woodridge Greene Valley Treatment Facility Laboratory, for Public Works, for a contract total amount not to exceed $5,114.80, per low quote Q-18-162-GV
C. 2018-185 Recommendation for the approval of a contract purchase order to Norwalk Tank Company, for the purchase of manhole frames and locking lids at the Woodridge Greene Valley Treatment Facility, for Public Works, for a contract total amount not exceed $10,096.50, per low quote Q18-149-GV
D. 2018-186 Recommendation for the approval of a contract purchase order to HML, to provide analysis of biosolids per IEPA regulations for the Woodridge Greene Valley and Knollwood Wastewater Treatment Facilities, for Public Works, for the period September 1, 2018 through August 31, 2019, for a contract total amount not to exceed $7,680.00, per low quote Q18-168-GV
9. Sole Source
A. 2018-187 Recommendation for the approval of a contract purchase order to Daugherty Sales, Inc., to furnish and deliver two (2) Weil submersible pumps for Facilities Management, for a total contract amount not to exceed $16,490.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - sole authorized provider for our area of items compatible with existing equipment
B. PW-P-0214-18 Recommendation for the approval of a contract purchase order to Parkson Corporation, for the rehabilitation of the Aqua Guard bar/filter screen at the Knollwood Wastewater Treatment Facility, for a contract total amount not to exceed $319,908.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source (rehab of bar/filter screen)
10. Bid Award
A. FM-P-0215-18 Recommendation for the approval of a contract purchase order to Fox Valley Fire & Safety Co., for preventative maintenance, testing and repair of the Non- Edwards System Technology Fire Alarm and Life Safety Systems for County facilities, for the period August 28, 2018 through August 27, 2019, for a total contract amount not to exceed $161,170.00, per lowest responsible bid #18-153-GV. (Facilities Management portion is $148,200.00, Animal Services portion is $3,570.00, Division of Transportation portion is $2,400.00, and Public Works portion is $7,000.00)
11. Bid Renewal
A. FM-P-0216-18 Recommendation for the approval of a contract purchase order to Warehouse Direct, Inc., for maintenance, repair, repair parts for janitorial cleaning equipment and Host cleaning products, for Facilities Management, for the period August 24, 2018 through August 23, 2019, for a total contract amount not to exceed $25,000.00, per renewal option under bid award #16-157-BF, first option to renew
B. FM-P-0217-18 Recommendation for the approval of a contract purchase order to Advent Systems, Inc., for security system maintenance and repair services, as needed, for the Jail, Judicial Office Facility and Work Release, for Facilities Management, for the period September 14, 2018 through September 13, 2019, for a total contract amount not to exceed $33,042.00, per renewal option under bid award #16-159-BF, second option to renew
C. 2018-188 Recommendation for the approval of a contract purchase order to YOUNA Mechanical, Inc., d/b/a The YMI Group, Inc., to provide time and material for HVAC and refrigeration services, as needed, for the County facilities, for Facilities Management, for the period September 13, 2018 through September 12, 2019, for a total contract amount not to exceed $24,500.00, per renewal option under bid award #17-120-BF, first option to renew
12. Old Business
13. New Business
14. Adjournment
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