DuPage County Finance Committee met July 17.
Here is the agenda provided by the Committee:
1. Call To Order
2. Roll Call
3. Public Comment
4. Chairman's Remarks
5. Presentations
A. DuPage County State's Attorney's Office FY2019 Budget
B. DuPage County Coroner's Office FY2019 Budget
6. Approval Of Minutes
A. Finance Committee - Regular Meeting - Tuesday June 26th, 2018
7. Budget Transfers
A. FI-R-0248-18 Resolution -- Budget Transfers 07-17-18 Budget Transfers Various
Companies and Accounting Units
8. Procurement Requisitions
A. Finance - Larsen
1. FI-P-0203-18 Recommendation for the approval of a contract purchase order to Alexian Brothers Ambulatory Group d/b/a Alexian Brothers Corporate Health Services, to provide health related services, to include drug screening, physicals, TB tests, and random drug and alcohol breath screens. This contract covers the period of July 18, 2018 through July 17, 2019 for Human Resources, for a contract total amount of $25,759.00, per low bid 18-142-JM.
2. FI-P-0204-18 Recommendation for the approval of a contract purchase order to Canon Solutions America, Inc., for Multifunctional Device Equipment, Supplies, Software and Service Solutions for all County Departments, covering the period of October 1, 2018 through September 30, 2023, for a contract total amount not to exceed $1,434,498, RFP 18-020-LG, Contract pursuant to the Intergovernmental Cooperation Act (National IPA)
3. FI-P-0206-18 Recommendation for the approval of a contract purchase order to enter into an agreement with Mesirow Financial Investment Management Inc., to provide 457 plan related services, including strategic plan design, consolidation, and fiduciary services for Finance. This contract covers the period of August 1, 2018 to July 31, 2021, for a contract total amount not to exceed $162,000.00. Per Proposal 18-017-BF.
B. Health & Human Services - Hart
1. HHS-P-0197-18 Recommendations for the approval of a contract purchase order to Joerns LLC, for fluid immersion simulation system (approved equal) for the DuPage Care Center, for the period of August 9, 2018 through August 8, 2019, for a total contract amount of $26,400.00, per low bid #17-110-GV, first of three one-year optional renewals.
C. Public Works - Healy
1. PW-P-0200-18 Recommendation for the approval of a contract purchase order to MSC Industrial Supply Company, for miscellaneous maintenance, repair and operation parts and supplies as-needed for various County Facilities, for Public Works and Facilities Management, for the period July 17, 2018 through June 30, 2019, for a contract total amount not to exceed $33,500.00 (Public Works $26,000, Facilities Management $7,500,) Contract pursuant to the Intergovernmental Cooperation Act [NASPO]
2. FM-P-0201-18 Recommendation for the approval of a contract purchase order to Allied Waterproofing, Inc., to provide all labor and materials necessary for the 509 parking structure joint sealant repair, for Facilities Management, for the period July 18, 2018 through November 30, 2018, for a total contract amount not to exceed $377,200.00, per lowest responsible bid #18-108-DT
3. FM-P-0202-18 Recommendation for the approval of a contract purchase order to Builders Chicago Corporation, to provide preventive maintenance, service and repairs for overhead doors, roll-up shutters, gate operators, dock levelers and revolving doors, as needed for County facilities, for the period August 15, 2018 through August 14, 2019, for Facilities Management, for a contract total amount not to exceed $105,871.00, per renewal option under bid award #16-134-BF, second option to renew. (Facilities Management $59,010.00, Division of Transportation $31,861.00 and Public Works $15,000.00)
D. Stormwater - Zay
1. SM-P-0205-18 Recommendation for the approval of contract purchase order to Accela Inc., for annual permit tracking software subscription including a citizen access portal for online permitting and digital permit review, for Stormwater Management, for the period of June 23, 2018 through June 22, 2019, for a contract total amount not to exceed $70,947.78, per renewal of RFP#15-232-LG.
E. Transportation - Puchalski
1. DT-P-0187-18 Recommendation for the approval of a contract purchase order to O’Leary’s Contractors Equipment & Supply Co., Inc., to furnish and deliver one (1) walk behind floor saw for the Division of Transportation, for a contract total not to exceed $34,185.00; Per lowest responsible bid 18-126-JM
2. DT-P-0188-18 Recommendation for the approval of a contract purchase order to HCI Transportation Technologies, Inc., to furnish and deliver one (1) Semi Dump Trailer for the Division of Transportation, for a contract total not to exceed $49,675.00; Per lowest responsible bid 18-101-LG
3. DT-P-0192-18 Recommendation for the approval of a contract purchase order to Knight E/A, Inc., for Professional Design (Phase II) Engineering Services for improvements along CH 34/31st Street, from Meyers Road to York Road, Section 14- 00259-05-CH, for a contract total not to exceed $438,895.94; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
4. DT-P-0193-18 Recommendation for the approval of a contract purchase order to BLA Inc for Professional Design (Phase II) Engineering Services for improvements along CH 9/Lemont Road, from 83rd Street to 87th Street, Section 16-00232-00-CH, for a contract total not to exceed $441,447.92; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
5. DT-P-0194-18 Recommendation for the approval of a contract purchase order to Civiltech Engineering, Inc., for Professional Appraisal and Review Services, upon request of the Division of Transportation, Section 18-APPRL-01-LA, for a contract total not to exceed $90,000.00; Other Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108(1)(b)
6. DT-P-0196-18 Recommendation for the approval of a contract purchase order to Genuine Parts Company, d/b/a NAPA Auto Parts, to furnish and deliver automotive repair and replacement parts, as needed for the Division of Transportation, for the period July 21, 2018 through July 20, 2019, for a contract total not to exceed $125,000.00; Contract pursuant to the Intergovernmental Cooperation Act [NASPO]
7. Change Order -- DT-P-0077A-18 – Amendment to Resolution DT-P-0077-18, issued to DuPage Materials Company, LLC, to furnish and deliver bituminous paving materials, as needed for the Division of Transportation, to increase the funding in the amount of $13,000.00, resulting in an amended contract total amount of $43,000.00, an increase of 43.33%
8. Change Order -- DT-P-0079A-18 – Amendment to Resolution DT-P-0079-18, issued to DuKane Asphalt Company, to furnish and deliver bituminous paving materials, as needed for the Division of Transportation, to increase the funding in the amount of $30,000.00, resulting in an amended contract total amount of $57,000.00, an increase of 90.0%
9. Finance Resolutions
A. FI-R-0243-18 Resolution -- Acceptance and Appropriation of the Adult Redeploy Illinois Program Grant PY19 Interagency Agreement No. 199001, Company 5000 - Accounting Unit 6192, $336,890
B. FI-R-0250-18 Resolution -- Additional Appropriations for the 2015A Transportation (MFT) Revenue Refunding Bond Fund - Company 7000, Accounting Unit 7016 - $2,008, 1993 General Obligation-Jail Project Bond Fund - Company 7000, Accounting Unit 7007 - $20, 2016 Stormwater Bond Debt Service Fund - Company 7000, Accounting Unit 7019 - $42, 2010 General Obligation/Alternative Revenue Bond Fund - Company 7000, Accounting Unit 7000 - $3, SSA #34 Hobson Valley Debt Service Fund - Company 7000, Accounting Unit 7503 - $25
C. FI-R-0244-18 Resolution -- Acceptance and Appropriation of the Donated Funds Initiative Program Grant PY 2019 Agreement No. FCSWJ00210, Company 5000 - Accounting Unit 6560, $103,119
D. FI-R-0245-18 Resolution -- Acceptance and Appropriation of the Juvenile Justice Youth Serving Program Grant PY19 Intergovernmental Agreement #FCSXR04985 Company 5000 - Accounting Unit 6165 $65,000
E. FI-R-0246-18 Resolution -- Acceptance and Appropriation of the ILDCFS Children's Advocacy Center Grant PY2019 Grant Agreement No. 1351299019 Company 5000 - Accounting No. 6580 $64,180
F. FI-R-0241-18 Resolution -- Acceptance and Appropriation of the Illinois Department of Human Services Emergency Solutions Grant PY19 Inter-Governmental Agreement No. FCSXH03761, Company 5000 - Accounting Unit 1695 - $37,104
G. FI-R-0247-18 Resolution -- Acceptance and Appropriation of the Violent Crime Victims Assistance Program Grant Agreement PY2019 Agreement No. 19-0620 Company 5000 - Agency 6620 $31,500
H. FI-R-0360-18 Resolution -- FI-R-0360B-17 Correction of Scrivener's Error in Resolution FI-R-0360A-17 2017 Urban and Community Forestry Program Grant to Correct Accounting Unit
I. FI-R-0251-18 Resolution -- Recommendation for the approval to enter into an Agreement with Canon Solutions America, Inc., for Multifunctional Device Equipment, Supplies Software and Service Solutions and through the National IPA, extend the agreement to other public sector entities, for the period of October 1, 2018 through September 30, 2023. Contract pursuant to the Intergovernmental Cooperation Act (National Intergovernmental Purchasing Alliance - National IPA)
J. FI-R-0361-18 Resolution -- Annual Financial Commitment in Support of the Illinois State Association of Counties (ISACo)
K. FI-R-0362-18 Resolution -- Placing Names on Payroll
L. FI-R-0363-18 Resolution -- Recommendation to establish an agreement between DuPage County and The Illinois Energy Conservation Authority NFP (IECA) to provide Property Assessed Clean Energy (PACE) Administrator Services covering the period of August 1, 2018 to July 31, 2023 with no cost to the County. Per Proposal 18-092-DT.
10. Informational
A. Payment of Claims
1. Payment of Claims -- 06/26/2018 Paylist
2. Payment of Claims -- 6/29/18 Paylist
3. Payment of Claims -- 7/3/18 Paylist
4. Payment of Claims -- 07/06/2018 Paylist
5. Payment of Claims -- 7/10/18 Paylist
B. Wire Transfers
1. Wire Transfers -- 06/26/2018 Wire Transfer
2. Wire Transfers -- 6/27/18 Wire Transfer A
3. Wire Transfers -- 6/27/18 Wire Transfer B
4. Wire Transfers -- 6/27/18 Wire Transfer C
5. Wire Transfers -- 07/05/2018 Wire Transfer
6. Wire Transfers -- 07/05/2018 Wire Transfer 2
7. Wire Transfers -- 07/11/2018 Wire Transfer
C. Regional Office of Education Grant: Student, Teachers, and Officers Preventing (STOP) School Violence Act Program $500,00
1. Discussion-Grant Announcement
A. Grant Announcement 500,000 ROE
11. Old Business
12. New Business
13. Adjournment
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