DuPage County Stormwater Management Committee met June 5.
Here is the minutes provided by the Committee:
1. Call To Order
7:30 am meeting was called to order by at 7:30 am.
2. Roll Call
Present: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant (7:32 am), Hart, Noonan, Pulice, Tully, Yusuf (7:44 AM), Zay
Absent:
Member Grant arrived at 7:32 am and Member Yusuf arrived at 7:44 am.
3. 2018 Sustainable Design Challenge Awards Presentation
Chair Zay thanked Kay McKeen and the SCARCE staff, the teachers and all of the students involved with the 2018 Sustainable Design Challenge. Ms. McKeen explained the process and all of the work behind the challenge. Chair Zay and SCARCE staff presented the awards to the winning teams.
Member Grant arrived at 7:32 am.
4. Public Comment - Public Comment Is Limited To Three Minutes Per Person
Ms. Rugg spoke regarding a drainage concern on her property.
5. Chairman's Report
Chair Zay addressed the Committee to explain the department's history of interaction with Ms. Rugg.
6. Approval Of Minutes
A. Stormwater Management Committee - Planning Committee - May 1, 2018 7:30 am
Result: Accepted [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Sean T Noonan, District 2
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Zay
Absent: Yusuf
7. Consent Agenda
The motion was to combine and approve.
Result: Approved [Unanimous]
Mover: Chester Pojack, Glendale Heights Trustee (6)
Seconder: Janice Anderson, District 5
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Zay
Absent: Yusuf
A. Consent Item -- Village of Willowbrook - Time Extension
B. Consent Item -- Martam Change Order #2 - #2708-0001 Serv - Liberty Park Drainage Improvements Project, to add line items to the contract, with no change to the contract dollar amount due to cost savings realized during the project. Total contract value not to exceed original contract amount of $726,711.00.
C. Consent Item -- Earthwerks Change Order #1 - 3176-0001 Serv - Redmond Reservoir Expansion Project, to add one line item to the contract, with no change to the contract dollar amount. Total contract value not to exceed original contract amount of $2,452,982.80.
D. Consent Item -- K.L.F. Enterprises, Inc. #2681-0001 Serv - Time Extension to September 15, 2019, with no change to the contract dollar amount.
8. Claims Reports
A. Payment of Claims -- Schedule of Claims - May
Result: Approved [Unanimous]
Mover: David Brummel, Warrenville Mayor (6)
Seconder: Nunzio Pulice, Wood Dale Mayor (1)
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Zay
Absent: Yusuf
9. Staff Reports
The motion was to combine and place on file. Staff answered all questions posed by the Committee. Member Yusuf arrived at 7:44 am.
Result: Approved [Unanimous]
Mover: Martin Tully, Downers Grove Mayor (3)
Seconder: Greg Hart, District 3
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Yusuf, Zay
A. Staff Reports -- DuPage County Stormwater Management May E-Newsletter
B. Staff Reports -- Construction Progress Update – Flood Control Improvements at Graue Mill, Spring Creek Reservoir Gate Replacement Project, Liberty Park Drainage System Improvements Project, Redmond Reservoir Expansion Project, Pipe Painting at the Elmhurst Quarry Flood Control Facility
C. Staff Reports -- DuPage County Stormwater Management Countywide Events
D. Staff Reports -- Fawell Dam Update
E. Staff Reports -- Eldridge Park Reservoir Update
F. Staff Reports -- FY2018 Strategic Initiative departmental report
G. Staff Reports -- St. Joseph Creek Watershed Plan
H. Staff Reports -- Stormwater Review Permit Fee Amendments
10. Presentation
A. Mega Project
The Mega Project Presentation was pulled from the Agenda to be presented at a later meeting.
B. Sugar Creek - Wateshed Plan
Sr. Project Engineer Christopher Vonnahme gave a presentation on Sugar Creek - Watershed Plan. Director Charlton answered all questions posed by the Committee.
11. Action Items
A. Action Item -- Approval of the Recommended Alternative for Sugar Creek Watershed
Plan
Result: Approved [Unanimous]
Mover: Nunzio Pulice, Wood Dale Mayor (1)
Seconder: Chester Pojack, Glendale Heights Trustee (6)
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Yusuf, Zay
B. Action Item -- Approval to Begin a 30 Day Public Comment Period for Sugar Creek Watershed Plan
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Greg Hart, District 3
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Yusuf, Zay
C. Change Order -- SM-P-0194A-17 – AMENDMENT to Resolution SM-P-0194-17, issued to Rausch Infrastructure, for the Village of Hinsdale Flood Protection Improvements Phase 3B Project, for Stormwater Management, to increase the contract in the amount of $33,592.69, resulting in a new contract total amount not to exceed $1,932,917.64, an increase of 1.77%
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Greg Hart, District 3
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Yusuf, Zay
D. SM-P-0173-18 Recommendation for the approval of a contract purchase order to BP&T Co., to furnish all equipment, labor, material, tools and supervision necessary for the Pipe Painting at the Elmhurst Quarry Project through November 30, 2018 for Stormwater Management, for a contract total amount not to exceed $87,800.00, per lowest responsible Bid #18-091-JM
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Sean T Noonan, District 2
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Yusuf, Zay
E. SM-P-0174-18 Recommendation for the approval of a contract purchase order to K.L.F. Enterprises Inc., for the Demolition of up to eight (8) flood prone properties covering the period through September 15, 2019, for Stormwater Management, for a contract total amount not to exceed $267,224.00, per lowest responsible Bid #18-088.
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Greg Hart, District 3
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Yusuf, Zay
F. SM-P-0175-18 Recommendation of approval of a contract purchase order to The Conservation Foundation, for Professional Education Services, for the period of July 1, 2018 through June 30, 2019 for Stormwater Management, for a contract total amount not to exceed $70,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4- 108 (1) (b).
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Nunzio Pulice, Wood Dale Mayor (1)
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Yusuf, Zay
G. SM-P-0176-18 Recommendation for the approval of a contract purchase order to SCARCE (School and Community Assistance for Recycling & Composting Education), for Water Quality Youth Education, for the period July 1, 2018 through June 30, 2019, for Stormwater Management, for a contract total amount not to exceed $75,000.00, Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Result: Approved [Unanimous]
Mover: Sean T Noonan, District 2
Seconder: Janice Anderson, District 5
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Yusuf, Zay
H. SM-P-0177-18 Recommendation to approve an Intergovernmental Agreement between the County of DuPage, Illinois and the City of Wood Dale and for Wood Dale Squaw Creek Restoration Water Quality Improvement Project, for a period of June 5, 2018 to April 30, 2022, for Stormwater Management, for a contract total amount not to exceed $89,367.00. Contract pursuant to the Intergovernmental Cooperation Act (Wood Dale Squaw Creek Restoration Project has been selected for funding for the FY2018 Water Quality Improvement Program Grant)
Result: Approved [Unanimous]
Mover: Chester Pojack, Glendale Heights Trustee (6)
Seconder: Janice Anderson, District 5
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Yusuf, Zay
I. 2018-143 Recommendation for the approval of a contract purchase order to GE Intelligent Platforms, Inc., for software upgrades, license fees and technical support, for Public Works and Stormwater Management, for the period June 30, 2018 through June 29, 2019 for a contract total amount not to exceed $14,160.76, per 55 ILCS5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00 (Public Works $8,860.80 - Stormwater Management $5,299.96)
Result: Approved [Unanimous]
Mover: Greg Hart, District 3
Seconder: Janice Anderson, District 5
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Yusuf, Zay
12. Discussion
A. Discussion -- FY 19 Budget Kickoff
Director Charlton stated that in the Committee Packet is the Preliminary FY2019 Operating Budget. Please contact Chairman Zay or Director Charlton with inquiries.
13. Old Business
A. SM-R-0203-18 Resolution -- Recommendation of Committee Approval for a Permanent Access and Fence Easement Agreement between DuPage County, Illinois and the Elmhurst Park District at Salt Creek Park
Result: Approved [Unanimous]
Mover: Martin Tully, Downers Grove Mayor (3)
Seconder: Sean T Noonan, District 2
Ayes: Pojack, Anderson, Brummel, Coyne, Gavanes, Grant, Hart, Noonan, Pulice, Tully, Yusuf, Zay
14. New Business
Chair Zay announced that due to the 4th of July holiday, the July Stormwater Management Committee Meeting has been re-scheduled to Tuesday, July 17, 2018 at 7:30 am in the County Board Room.
15. Executive Session
There was no Executive Session.
A. Pursuant to Open Meetings Act 5 ILCS 120/2(c)(11)-Imminent Litigation
16. Adjournment
Motion by Member Tully, seconded by Member Hart, to adjourn the meeting at 8:26 am. On a voice vote all members present voted aye. Motion carried.
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