DuPage County Finance Committee met June 12.
Here is the minutes provided by the Committee:
1. Call To Order
8:00 am meeting was called to order by Chair Robert L Larsen at 8:00 am.
2. Roll Call
Present: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
3. Public Comment
4. Chairman's Remarks
Chairman Larsen announced the County budget survey has been emailed to the committee. They were asked to take a look and if there are any suggestions or feedback contact Joan Olson.
5. Presentation
A. Baker Tilly FY2017 Audit
Joe Lightcap and Heather Aker from Baker Tilly gave the committee a presentation of the FY2017 audit. They thanked the departments that were helpful supplying information and a special thanks to Lora Flori, Sr. Accountant from Finance. The Comprehensive Annual Financial Report (CAFR) is available on the Finance department's page of the County's website. Ms. Aker reported continued stability in the County's financial position and recommended reading the Management's Discussion and Analysis for a brief summary of the year's activities from this report.
6. Approval Of Minutes
A. Finance Committee - Regular Meeting - May 22, 2018 8:00 AM
Result: Accepted [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Peter DiCianni, District 2
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
7. Budget Transfers
A. FI-R-0213-18 Resolution -- Budget Transfers 06-12-18 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: Peter DiCianni, District 2
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
8. Procurement Requisitions
A. Finance - Larsen
1. FI-P-0183-18 Recommendation for the approval of a contract purchase order to Veritiv Operating Company to furnish and deliver copy and bond paper for Finance/Office Supply. This contract covers the period of July 1, 2018 through June 30, 2019, for a contract total amount not to exceed $116,200.15, per lowest responsible quote 18-105-GV.
Result: Approved [Unanimous]
Mover: Robert L Larsen, Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
B. Health & Human Services - Hart
Health & Human Services items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: Greg Hart, District 3
Seconder: Tonia Khouri, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. HHS-P-0168-18 Recommendation for the approval of a contract purchase order to DuPage Federation on Human Services Reform (Language Access Resource Center)(LARC) to provide face-to-face and telephonic interpretation services and American Sign Language translation services, to Community Services - Senior Services. This contract covers the period of July 15, 2018 through July 14, 2019, for a contract total not to exceed $50,000.00, per renewal option under RFP-15-079-KK, third and final of three optional one year renewals.
2. HHS-P-0169-18 Recommendation for the approval of a contract purchase order to DV Jahn, Inc., to furnish and deliver Ostomy, Tracheostomy, Enteral Feeding Formulas and Urological Supplies (MED B) and Services, for the period July 1, 2018 through June 30, 2019, for a total contract amount not to exceed $121,471.75, per sole, responsible bid #18-090-GV.
3. HHS-P-0170-18 Recommendation for the approval of a contract purchase order to Amerisourcebergen Drug Corporation, for the purchase of pharmaceuticals for the inpatient and outpatient Pharmacy Services at the DuPage Care Center, for the period June 25, 2018 through June 24, 2019, for a contract total amount not to exceed $2,400,000.00, per sole bid #18-109-DT.
C. Judicial/Public Safety - Eckhoff
Judicial/Public Safety items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: Peter DiCianni, District 2
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. JPS-P-0171-18 Recommendation for approval of a contract purchase order to Clear Loss Prevention for the purchase and installation of a new video management system software, server and CCTV cameras in the 509 and 479 Garages for the Office of Homeland Security and Emergency Management, for a contract total not to exceed $113,367.35. Per lowest responsible bid 16-187BF. (Phase II)
Member Elliot had questions about the bidding and the cameras in the Clear Loss Prevention item. Keith Briggs, Chief of Security, explained that the pricing was the same as in Phase 1. Phase 1 was for the 421 building and the Care Center. He also explained the need for 360 cameras, providing fixed shots for the garages.
2. JPS-P-0172-18 Recommendation for the approval of a contract purchase order to NorthStar AED for the purchase of (25) twenty-five FRx defibrillators, carrying cases, Philips infant/child key, CPR responder kits and (50) fifty Philips FRx Smart Pads II for the Sheriff's Office for a contract total not to exceed $25,753.00, per lowest responsible bid 17-118-BF
D. Public Works - Healy
Public Works items 1 through 8 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. DR-R-0212-18 Resolution -- Cost Reimbursement Agreement between the County of DuPage, Illinois and Golfview Hills Homes Association for maintenance and repair of a storm pipe (including lining of the stormwater sewer pipe), for the period June 5, 2018 through November 30, 2018, for a total contract amount not to exceed $10,500.00
2. DR-P-0178-18 Recommendation to enter into an Intergovernmental Agreement between the County of DuPage, Illinois and the Lisle Township Highway Department for the Boundary Hill Road Drainage Improvement Project, for the period June 12, 2018 through November 30, 2018, for a total contract amount not to exceed $40,000.00. Contract pursuant to the Intergovernmental Cooperation Act.
3. PW-P-0166-18 Recommendation for the approval of a contract purchase order to Fastenal Company, for miscellaneous maintenance, repair and operation parts and supplies as-needed for various County Facilities, for Public Works, Facilities Management, and Division of Transportation, for the period July 1, 2018 through June 30, 2019, for a contract total amount not to exceed $92,500.00 (Public Works $50,000, Facilities Management $7,500, and Transportation $35,000) per WSCA/NASPO #8497, pricing in compliance with ILCS 525/2 "Government Joint Purchasing Act"
4. PW-P-0179-18 Recommendation for the approval of an Agreement between the County of DuPage, Illinois and Trotter & Associates, Inc., for design and bid phase engineering services for the Nordic Wastewater Treatment Facility rehabilitation project, for the period June 13, 2018 through June 30, 2021, for a contract total amount not to exceed $607,000.00. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
5. FM-P-0164-18 Recommendation for the approval of a contract purchase order to ComEd, for electric utility distribution services for the connected County facilities, for Facilities Management, for the three-year period April 1, 2018 through March 31, 2021, $1,705,948.81 for Facilities Management, $8,517.66 for Animal Services, $428,130.83 for the Care Center, $70,837.54 for the Division of Transportation, $2,874.52 for ETSB, $138,690.64 for the Health Department and $100,000 for DU- COMM, for a total contract amount not to exceed $2,455,000.00. Per 55 ILCS 5/5- 1022 “Competitive Bids” (c) Not suitable for competitive bids – Public Utility
6. FM-P-0180-18 Recommendation for the approval of a contract purchase order issued to Arlington Glass and Mirror Company, for on-call window glazing, repair, replacement, window adjustment, and board up services, for the period July 23, 2018 through July 22, 2019, as needed for County facilities, for Facilities Management, for a total contract amount of $35,000.00, per renewal option under bid award bid #15- 109, final option to renew
7. FM-P-0181-18 Recommendation for the approval of a contract purchase order issued to Charles Equipment Energy Systems LLC., for semi-annual inspection preventive maintenance, and emergency call out service for campus backup emergency generators, for the period July 15, 2018 through July 14, 2019, $67,050.00 for Facilities Management, $5,285.00 for Animal Control and $4,465.00 for Division of Transportation, for a contract total amount not to exceed $76,800.00, per renewal option under bid award #15-118, final option to renew.
8. Change Order -- Amendment to County Contract #3228-0001 SERV issued to MP2 Energy NE, for electric utility supply and management services for the County Campus, Stormwater and Public Works, for Facilities Management, to decrease Facilities Management by $1,705,948.81, Animal Services by $8,517.66, the Care Center by $428,130.83, the Division of Transportation by $70,837.54, ETSB by $2,874.52, the Health Department by $138,690.64 and DU-COMM by $100,000.00, for a total decrease amount of $2,455,000.00, taking the original contract amount of $12,626,410.00, and resulting in an amended contract total amount not to exceed $10,171,410.00, a decrease of -19.44%.
E. Stormwater - Zay
Stormwater items 1 through 6 were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. SM-P-0173-18 Recommendation for the approval of a contract purchase order to BP&T Co., to furnish all equipment, labor, material, tools and supervision necessary for the Pipe Painting at the Elmhurst Quarry Project through November 30, 2018 for Stormwater Management, for a contract total amount not to exceed $87,800.00, per lowest responsible Bid #18-091-JM
2. SM-P-0174-18 Recommendation for the approval of a contract purchase order to K.L.F. Enterprises Inc., for the Demolition of up to eight (8) flood prone properties covering the period through September 15, 2019, for Stormwater Management, for a contract total amount not to exceed $267,224.00, per lowest responsible Bid #18-088.
3. SM-P-0175-18 Recommendation of approval of a contract purchase order to The Conservation Foundation, for Professional Education Services, for the period of July 1, 2018 through June 30, 2019 for Stormwater Management, for a contract total amount not to exceed $70,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
4. SM-P-0176-18 Recommendation for the approval of a contract purchase order to SCARCE (School and Community Assistance for Recycling & Composting Education), for Water Quality Youth Education, for the period July 1, 2018 through June 30, 2019, for Stormwater Management, for a contract total amount not to exceed $75,000.00, Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b).
5. SM-P-0177-18 Recommendation to approve an Intergovernmental Agreement between the County of DuPage, Illinois and the City of Wood Dale and for Wood Dale Squaw Creek Restoration Water Quality Improvement Project, for a period of June 5, 2018 to April 30, 2022, for Stormwater Management, for a contract total amount not to exceed $89,367.00. Contract pursuant to the Intergovernmental Cooperation Act (Wood Dale Squaw Creek Restoration Project has been selected for funding for the FY2018 Water Quality Improvement Program Grant)
6. Change Order -- SM-P-0194A-17 – Amendment to Resolution SM-P-0194-17, issued to Rausch Infrastructure, for the Village of Hinsdale Flood Protection Improvements Phase 3B Project, for Stormwater Management, to increase the contract in the amount of $33,592.69, resulting in a new contract total amount not to exceed $1,932,917.64, an increase of 1.77%
F. Transportation - Puchalski
1. DT-P-0161-18 Recommendation for the approval of a contract purchase order to Traffic Data Inc., d/b/a CountingCars.com, to furnish and deliver a traffic count video camera system for the Division of Transportation, for a contract total not to exceed $36,500.00; Per most qualified offer per Proposal 18-064-LG
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
9. Finance Resolutions
A. FI-R-0199-18 Resolution -- Acceptance and Appropriation of additional funding for the Coroner's Certificate Fee Grant FY2017, Intergovernmental Agreement No. 72700047E, Company 5000 - Accounting Unit 4120, in the amount of $4,477
Finance resolutions A and B were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Greg Hart, District 3
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
B. FI-R-0201-18 Resolution -- Acceptance and Appropriation of the Tobacco Enforcement Program Grant FY2018, for the Sheriff's Office, Company 5000- Accounting Unit 4495, $4,400
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Greg Hart, District 3
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
C. FI-R-0208-18 Resolution -- 2019 Holiday Schedule
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
D. FI-R-0209-18 Resolution -- Ascertaining The Prevailing Rate of Wages
Member Larsen stated his continued objections to being mandated by the state the rate of wages to be paid to workers.
Result: Approved [15 To 1]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Noonan, Tornatore, Wiley, Zay
Nays: Larsen
Absent: Grant, Puchalski
E. FI-R-0198-18 Resolution -- Recommendation for approval of an Agreement with Outreach Community Services, Incorporated, for the operation of the York Center Community Resource Center from June 1, 2018 through May 31, 2019 in the amount of $62, 600.00.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
F. FI-R-0210-18 Resolution -- Preferred Health System Agreement between DuPage County and Northwestern Memorial Healthcare, for Inmate Medical Services, covering the period of August 1, 2018 through July 31, 2021
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
G. FI-R-0214-18 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
H. FI-R-0215-18 Resolution -- Revision to Personnel Policy Manual
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
I. FI-R-0216-18 Resolution -- Creation of a Debt Service Fund to be known as the General Obligation Debt Certificates, Series 2017 Debt Service Fund, Company 7000, Accounting Unit 7020
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
J. FI-R-0217-18 Resolution -- Creation and Appropriation of the Du-Comm Remodel Bond Fund, Company 6000-Accounting Unit 1224, $7,600,000 and Authorization to Transfer and Appropriate Additional Funds from the Du-Comm Remodel Bond Fund to the Du-Comm Construction Fund, Company 6000-Accounting Unit 1223, $7,550,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
10. Informational
The informational items were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter DiCianni, District 2
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
A. County Board
1. CB-O-0035-18 Ordinance -- Ordinance Dissolving the North Westmont Fire Protection District under Public Act 98-0126
B. Payment of Claims
1. Payment of Claims -- 5/18/18 Paylist
2. Payment of Claims -- 5/22/18 Paylist
3. Payment of Claims -- 5/25/18 Paylist
4. Payment of Claims -- 06/01/2018 Paylist
5. Payment of Claims -- 06/05/2018 Paylist
C. Wire Transfers
1. Wire Transfers -- 6/5/18 Wire Transfer
2. Wire Transfers -- 06/07/2018 Wire Transfer
D. Appointments
1. CB-R-0211-18 Resolution -- Appointment of Carl W. Schultz to the Zoning Board of Appeals
11. Old Business
12. New Business
Brian Krajewski wanted to point out some property tax statics from the Financial report. Since the Property Tax Extension Law (PTELL) went into effect in the 1991 levy year, the cumulative savings to DuPage County taxpayers has been over $1.76 billion. For the 2016 tax levy, instead of a $66.8 million tax extension, the annual tax extension (excluding the bond and interest levy) could have been $181.7 million had the County continuously levied to the maximum amount allowable under PTELL.
13. Adjournment
Without objection the meeting was adjourned at 8:27 a.m.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6433&Inline=True
Alerts Sign-up