DuPage County Finance Committee met April 24.
Here is the agenda provided by the Committee:
1. Call To Order
2. Roll Call
3. Public Comment
4. Chairman's Remarks
5. Fy18 1st Quarter Report - Paul Rafac
6. Approval Of Minutes
A. Finance Committee - Regular Meeting - Tuesday April 10th, 2018
7. Budget Transfers
A. FI-R-0150-18 Resolution -- Budget Transfers 4-24-18 Budget Transfers Various Companies and Accounting Units
8. Consent
A. Consent Item -- Corvel Corporation, Inc. Amendment Exhibit A Schedule 6 to Current Contract
9. Procurement Requisitions
A. Finance -
1. FI-P-0134-18 Recommendation for the approval of a contract for CherryRoad Technologies Inc., to provide an integrated budget solution for the County covering the period through 2023 for Finance for a contract total amount not to exceed $783,580. Per request for proposal RFP 18-704-LG.
2. Authorization for Overnight Travel -- County Board member to attend the 2018 NACo Annual Conference in Nashville, TN on July 13 through July 16, 2018. Expenses to include registration, transportation, hotel and meals for an approximate total of $1,892.00.
B. Animal Care & Control - Krajewski
1. ACC-P-0130-18 Recommendation for the approval of a contract purchase order to Henry Schein Animal Health for veterinary pharmaceuticals and medical supplies for the period March 16, 2018 through August 15, 2019, for a contract total not to exceed $82,800.00, per lowest responsible bid 18-053-JM.
C. Economic Development - Khouri
1. FI-R-0140-18 Resolution -- Providing Additional Financial Support to the DuPage Convention and Visitors Bureau in the amount of $10,000 for Bid Fees
D. Health & Human Services - Larsen
1. HHS-P-0123-18 Recommendation for the approval of a contract purchase order to CareVoyant, Inc., for one (1) year of software maintenance for the CareVoyant software system and first databank annual usage fee, for the DuPage Care Center, for the period May 1, 2018 through April 30, 2019, for a contract not to exceed $77,817.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids.
2. HHS-CO-0006-18 Amendment to Contract 2486-0001 SERV Issued to Great Lakes Coca-cola Distribution, LLC for canned and bottled beverages to be sold in three (3) County Cafe's, to extend contract through June 30, 2018 and increase in the amount of $5,400.00 for the Care Center, resulting in an amended contract total amount of $29,800.00, an increase of 22.13%
E. Judicial/Public Safety - Eckhoff
1. JPS-P-0122-18 Recommendation for the approval of a contract purchase order to Dr. Mohammed Turab Ali, to provide psychiatric and related healthcare services to juveniles being detained at Kane County for housing. The hourly rate for this position is $220.00 per hour, for the period May 10, 2018 through May 9, 2019, for a contract total not to exceed $45,760.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. 2018-107 Recommendation to approve the payment of invoice number 0000371797 to HOV Services for hardware maintenance for the Circuit Court Clerk’s Office for the total amount of $2,126.00, per 55 ILCS 5/5-1022 Competitive Bids (c) not suitable for competitive bidding. (This hardware was installed and is maintained by HOV Services).
F. Public Works - Healy
1. FM-P-0126-18 Recommendation for the approval of a contract purchase order to Atlas Copco Compressors, LLC, for preventive maintenance, service and repair parts as needed for two compressed air rotary compressors, for Facilities Management, for the two year period April 25, 2018 through April 24, 2020, for a total contract amount not to exceed $44,210.00, per lowest responsible bid #18-083-GV
2. FM-P-0127-18 Recommendation for the approval of an Agreement between the County of DuPage and the Alexander Bradley Burns American Legion Post #80 (ABB Post 80), on behalf of the Eighteenth Judicial Court Circuit, for the lease of property for use as courtroom facilities, for Facilities Management, for the fifty-seven (57) month period, June 1, 2018 through February 28, 2023, for an estimated contract amount $551,095.00. Per 55 ILCS 5/5-1022 (c) (Not suitable for competitive bids)
G. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0131-18 Recommendation for the approval of a contract purchase order to Physicians Record Company, to furnish and deliver printed carbonless (NCR) forms for various County offices/departments. This contract covers the period of June 1, 2018 to May 31, 2019, for a contract total amount $42,000.00, per renewal option under bid #17-075-GV. This is the first of three (3) optional twelve month renewals.
2. TE-P-0132-18 Recommendation for the approval of a contract purchase order to Trustwave Holdings, Inc. for professional services to perform managed security testing and compliance validation services for the Payment Card Industry (PCI) Data Security Standard (DSS), for Information Technology. This contract covers the period of May 1, 2018 through November 30, 2018, for a contract total amount of $34,898.00. Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00
3. TE-P-0133-18 Recommendation for the approval of a contract purchase order to MHC Software, Inc. for annual maintenance of the Enterprise Content Management System for Finance and Human Resources, for Information Technology. This contract covers the period of February 28, 2018 through February 27, 2019, for a contract total amount of $33,030.00. Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00
H. Transportation - Puchalski
1. DT-P-0100-18 Recommendation for the approval of a contract purchase order to Globetrotters Engineering Corporation, to provide Professional Construction Engineering Services upon request of the Division of Transportation, Section 18- CENGR-04-EG, for a contract total not to exceed $400,000.00; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
2. DT-P-0101-18 Recommendation for the approval of a contract purchase order to Osburn Associates, Inc., to furnish and deliver sign materials/sign faces, as needed for the Division of Transportation, for the period June 1, 2018 through May 31, 2019, for a contract total not to exceed $65,000.00; Per renewal option under bid award 17- 065-GV, first of three options to renew
3. DT-P-0102-18 Recommendation for the approval of a contract purchase order to Shorewood Home and Auto, Inc., to furnish and deliver one (1) John Deere 1575 TerrainCut with mower for the Division of Transportation, for a contract total not to exceed $31,322.61; Per lowest responsible bid 18-056-LG
4. DT-P-0106-18 Recommendation for the approval of a contract purchase order to Osburn Associates, Inc., to furnish and deliver sign post reflectors and linear delineation panels, as needed for the Division of Transportation, for the period May 1, 2018 through April 30, 2019, for a contract total not to exceed $28,795.30; Per lowest responsible bid 18-038-JM
5. DT-P-0107-18 Recommendation for the approval of a contract purchase order to Rilco Inc. (F/K/A Rock Island Lubricants and Oil Company), to furnish and deliver automotive lubricants, as needed for the Division of Transportation, for the period May 1, 2018 through April 30, 2019, for a contract total not to exceed $30,000.00; Per lowest responsible bid 18-070-GV
6. DT-P-0108-18 Recommendation for the approval of a contract purchase order to Freeway Ford-Sterling Truck Sales, Inc., to furnish and deliver one (1) 2019 Ford F- 550 Super Cab Utility Service Truck for the Division of Transportation, for a contract total not to exceed $79,638.00; Per lowest responsible bid 18-041-LG
7. DT-P-0109-18 Recommendation for the approval of a contract purchase order to Mandel Metals, Inc., d/b/a US Standard Sign, to furnish and deliver sign materials/Sign Blanks, as needed for the Division of Transportation, for the period May 1, 2018 through April 30, 2019, for a contract total not to exceed $36,613.01; Per lowest responsible bid 18-059-LG
8. DT-P-0110-18 Recommendation for the approval of a contract purchase order to Decker Supply Co., Inc., to furnish and deliver sign posts, as needed for the Division of Transportation, for the period May 1, 2018 through April 30, 2019, for a contract total not to exceed $44,945.11; Per lowest responsible bid 18-037-JM
9. DT-P-0111-18 Recommendation for the approval of a contract purchase order to Chicago Parts and Sound, LLC, to furnish and deliver Ford and Motorcraft auto and light truck parts, as needed for the Division of Transportation, for the period June 1, 2018 through May 31, 2019, for a contract total not to exceed $40,000.00; Per renewal option under bid award 16-117-JM, second of three options to renew
10. DT-P-0114-18 Recommendation for the approval of a contract purchase order to STV Incorporated, to provide Professional Construction Engineering Services for the 2018 Pavement Maintenance (North) Program, Section 18-PVMTC-09-GM, for a contract total not to exceed $299,970.67; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
11. DT-P-0119-18 Recommendation for the approval of a contract purchase order to Brad Taylor Inc., d/b/a BTI Brush, to provide mowing services along various DuPage County rights-of-way, as needed for the Division of Transportation, for the period April 24, 2018 through November 30, 2018, for a contract total not to exceed $50,000.00; Per lowest responsible bid 18-079-GV
12. DT-P-0120-18 Recommendation for the approval of a contract purchase order to 3M Company, to furnish and deliver sign materials/rolled goods, as needed for the Division of Transportation, for the period May 1, 2018 through April 30, 2019, for a contract total not to exceed $39,476.38; Per lowest responsible bid 18-069-JM
13. DT-R-0120-18 Resolution -- Awarding Resolution to R.W. Dunteman Company, for the 2018 Pavement Maintenance (South) Program, Section 18-PVMTC-10-GM, for an estimated County cost of $4,194,216.29
14. Action Item -- DT-P-0172A-17 - Amendment to Resolution DT-P-0172-17, issued to Detroit Salt Company, to furnish and deliver bulk rock salt, as needed for the Division of Transportation, to increase the funding in the amount of $401,175.00, resulting in an amended contract total amount of $1,173,525.00, an increase of 51.94%
15. Action Item -- DT-R-0354A-17 – Amendment to Resolution DT-R-0354-17, issued to Meade, Inc., for the 2018-2019 Traffic Signal and Street Light Maintenance Program, Section 18-TSMTC-01-GM, to increase the funding in the amount of $74,836.00, resulting in an amended estimated County cost of $2,294,744.51, an increase of 3.37% (Furnish/install inner-duct and indoor-outdoor fiber for Customer Premise Equipment (CPE) network connectivity to the DU-COMM PSAP for the DuPage County Emergency Telephone System Board ($41,181.00), Information Technology ($20,245.00) and Du-Comm/Facilities Management ($13,410.00).
10. Finance Resolutions
A. FI-R-0141-18 Resolution -- Acceptance and Appropriation of Additional Funding for the Workforce Innovation & Opportunity Act (WIOA) Grant PY2017 Inter- Governmental Agreement No. 17-681006 Company 5000 - Accounting Unit 2840 $150,000
B. FI-R-0145-18 Resolution -- Acceptance of a Change in Grant Term of the Illinois Home Weatherization Assistance Program State Grant FY18 Company 5000- Accounting Unit 1490
C. FI-R-0151-18 Resolution -- Placing Names on Payroll
11. Finance Ordinances
A. FI-O-0024-18 Ordinance -- Determining the Compensation of Members of the DuPage County Board and County Board Chairman
B. FI-O-0025-18 Ordinance -- Determining the Compensation of Various DuPage County Elected Officials
12. Informational
A. County Board
1. CB-R-0153-18 Resolution -- Declaration of Vacancy of County Board (District 1) Seat
B. Payment of Claims
1. Payment of Claims -- 4/6/18 Paylist
2. Payment of Claims -- 4/10/18 Paylist
3. Payment of Claims -- 4/13/18 Paylist
4. Payment of Claims -- 4/17/18 Paylist
C. Appointments
1. CB-R-0147-18 Resolution -- Appointment of Robert F. Nogan to the Roselle Fire Protection District
2. CB-R-0148-18 Resolution -- Appointment of Joseph A. Rada to the North Westmont Fire Protection District
3. CB-R-0152-18 Resolution -- Appointment of Brent E. Frank to the Lisle- Woodridge Fire Protection District
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN & Report #016-18 Paul Coverdell Forensic Science Improvement Grant FY2018 U.S. Dept. of Justice - DuPage County Coroner's Office - $250,000
2. Grant Proposal Notifications -- GPN & Report - Department of Housing and Urban Development (HUD) Homeless Management Information System (HMIS) Grant PY19 $154,556
3. Grant Proposal Notifications -- Supportive Housing Program PY19 – Illinois Department of Human Services - Community Services - $131,567
4. Grant Proposal Notifications -- Homeless Prevention Program PY19 – Illinois Department of Human Services - Community Services - $77,110.00
13. Old Business
14. New Business
15. Adjournment
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=7966&Inline=True
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