DuPage County Finance Committee met April 10.
Here is the agenda provided by the Committee:
1. Call To Order
2. Roll Call
3. Public Comment
4. Chairman's Remarks
5. Presentation
A. Pro Forma 2017 Year End Financials - Paul Rafac
6. Approval Of Minutes
A. Finance Committee - Regular Meeting - Tuesday March 27th, 2018
7. Budget Transfers
A. FI-R-0135-18 Resolution -- Budget Transfers 4-10-18 Budget Transfers Various
Companies and Accounting Units
8. Procurement Requisitions
A. Finance - Fichtner
1. 2018-103 Recommendation for the issuance of a contract purchase order to Signal 88 Arlington Heights for security services patrol tour for Elmhurst Quarry. This contract covers the period of April 14, 2018 to April 14, 2020 for Stormwater/Tort Liability, for a contract total amount not to exceed $18,988.08, per low quote 18-048-JM
2. 2018-105 Recommendation for the approval of a contract purchase order to LD Products, Inc., to supply various re-manufactured toner cartridges, for the period of May 15, 2018 through May 14, 2019 for Finance/Office Supply, for a contract total amount not to exceed $7,715.79, per low quote 18-085-GV.
3. FI-P-0118-18 Recommendation for the approval of a contract purchase order to Casco International, Inc. d/b/a Eagle Recognition, a C.A. Short Company to provide employee service awards for anniversary date and milestones. This contract covers the period of June 1, 2018 through May 31, 2019 for Human Resources, for a contract total amount not to exceed $29,105.00, first of three (3) optional one year renewals per most qualified offeror per proposal 17-047-BF.
B. Health & Human Services - Larsen
1. HHS-P-0105-18 Recommendation for the approval of a contract purchase order to Medline Industries, Inc., for examination gloves, for the DuPage Care Center, for the period May 1, 2018 through April 30, 2019, for a contract total not to exceed $75,570.40, per lowest, responsible bid #18-047-GV.
C. Judicial/Public Safety - Eckhoff
1. Change Order -- JPS-P-0024B-16 Allied Universal Security Services - Amendment to Resolution JPS-P-0024A-16 (P.O 2382-0001) issued to Allied Universal Security Services to provide security services for the County Campus, to increase the encumbrance $3,681.51 for the Office of Homeland Security and Emergency Management resulting in an amended contract total not to exceed $2,415,979.12, an increase of 0.15%.
2. JPS-P-0115-18 Recommendation for the approval of a contract purchase order to Dr. Michael Oliverio, to provide and complete comprehensive evaluation of offenders that are referred by the court, for Probation & Court Services. The hourly rate for this contract is $45.00 per hour, for the period April 16, 2018 through April 15, 2019, for a contract total not to exceed $43,000.00. Other Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section2-300.4-108 (1) (b).
3. JPS-P-0116-18 Recommendation for the approval of a contract purchase order to Life Technologies Corporation for the purchase of an Automated Extraction System with an extended 2 year warranty for the Sheriff's Office, for a contract total not to exceed $49,165.10, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids-Sole Source. (Purchase of Automated DNA extraction system)
D. Public Works - Healy
1. FM-P-0113-18 Recommendation for the approval of a contract purchase order to Alliance Window Cleaning, Inc., to provide window washing services for the County facilities, for Facilities Management, for the two year period April 11, 2018 through April 10, 2020, for a total contract amount not to exceed $29,990.00, per lowest responsible bid #18-049-GV
2. PW-P-0112-18 Recommendation for the approval of a contract purchase order to Johnson Controls Fire Protection LP., to furnish and install a fire protection system at the Southeast Regional Water Facility Filter Building, for Public Works, for a total contract amount not to exceed $51,764.00. Contract pursuant to the Intergovernmental Cooperation Act-National Joint Powers Association (NJPA)
3. PW-P-0121-18 Recommendation for the approval of a contract purchase order to Parkson Corporation for the purchase of HioX aeration panels for the Woodridge Greene Valley and Knollwood Treatment Facilities, for Public Works, for a contract total amount not to exceed $280,181.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source (per negotiated warranty settlement agreement)
4. PW-CO-0004-18 PW-0032F-97 - Nordic Park Water Tower Lease Agreement/Sprint
5. PW-CO-0003-18 PW-0033E-97 - Glen Ellyn Heights Water Tower Lease Agreement/Sprint
6. PW-CO-0005-18 PW-0001B-08 - Steeple Run Water Tower Lease Agreement/T-Mobile
E. Stormwater - Zay
1. SM-P-0103-18 Recommendation to approve an Intergovernmental Agreement Between County of DuPage, Illinois and Oak Brook Park District for the Central Park BMP Water Quality Improvement Project, covering the period of May 3, 2018 through February 28, 2021 for Stormwater Management, for a contract total amount not to exceed $100,000. Per Intergovernmental Agreement (Central Park BMP Project has been selected for funding for the FY2018 Water Quality Improvement Program Grant)
2. SM-P-0104-18 Recommendation for the approval of a contract purchase order to Earthwerks Land Improvement and Development Corporation, to furnish all equipment, labor, material, tools and supervision necessary for the construction for the Redmond Reservoir Expansion Project, for Stormwater Management, for a contract total amount not to exceed $2,452,982.80, per lowest responsible Bid #18- 035-DT
F. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0117-18 Recommendation for the approval of a contract purchase order to AT&T Mobility for AirWatch Mobile Device Management, for Information Technology. This contract covers the period of May 1, 2018 through April 30, 2019, for a contract total amount of $27,300. Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00
G. Transportation - Puchalski
1. DT-R-0119-18 Resolution -- Awarding Resolution to Arrow Road Construction Company, for the 2018 Pavement Maintenance (North) Program, Section 18- PVMTC-09-GM, for an estimated County cost of $3,084,750.70; Per low bid
2. DT-R-0121-18 Resolution -- Awarding Resolution to Thorne Electric, Inc., for the installation of a Span Wire Traffic Signal at CH 7/St. Charles Road at President Street, Section 18-00297-00-TL, for an estimated County cost of $100,726.70; Per low bid (County to be reimbursed 50%)
3. DT-P-0093-18 Recommendation for the approval of a contract purchase order to Patten Industries, Inc., to furnish and deliver one (1) Caterpillar model 962M medium wheel loader for the Division of Transportation, for a contract total not to exceed $249,050.00; Per lowest responsible bid 18-015-LG
4. DT-P-0097-18 Recommendation for the approval of a contract purchase order to ESI Consultants, Ltd., to provide Professional Construction Engineering Services for the 2018 Pavement Maintenance (South) Program, Section 18-PVMTC-10-GM, for a contract total not to exceed $287,527.32; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
9. Finance Resolutions
A. FI-R-0122-18 Resolution -- Acceptance and Appropriation of the FFY17 State Court Improvement Program Grant, Grant Award Agreement #CIP-G-1705, Company 5000 - Accounting Unit 6140, in the amount of $10,000
B. FI-R-0129-18 Resolution -- Contribution to the Northern Illinois Food Bank - Corporate Funds Special Accounts - Company 1000 Accounting Unit 1180 Account 53700 in the amount of $150,000.00
C. FI-R-0136-18 Resolution -- Placing Names on Payroll
10. Informational
A. County Board
1. CB-O-0021-18 Ordinance -- Ordinance Proposing Dissolution of the North Westmont Fire Protection District
B. Payment of Claims
1. Payment of Claims -- 3/23/18 Paylist
2. Payment of Claims -- 3/27/18 Paylist
3. Payment of Claims -- 3/30/18 Paylist
4. Payment of Claims -- 04/03/18 Paylist
C. Wire Transfers
1. Wire Transfers -- 4/5/18 Wire Transfer
2. Wire Transfers -- 4/5/18 Wire Transfer B
D. Appointments
1. CB-R-0133-18 Resolution -- Appointment of John J. Fennell to the Yorkfield Fire Protection District
2. CB-R-0134-18 Resolution -- Appointment of Michele L. Piotrowski to the Glenbard Fire Protection District
E. Grant Proposal Notifications
1. Informational -- Grant Proposal Notification 013-18: FY 2020 Local Highway Safety Improvement Program - Division of Transportation - $3,179,070
2. Grant Proposal Notifications -- GPN & Report #006-18 - Violent Crimes Victim Assistance Grant PY19 - IL Attorney General's Office - DuPage County State's Attorney - $31,500
3. Grant Proposal Notifications -- GPN & Report #014-18 - FFY17 State Court Improvement Grant (CIP-G-1705) Administrative Office of the Illinois Courts- Department of Probation and Court Services $10,000
11. Old Business
12. New Business
13. Executive Session
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c)(21) Review of Executive Session Minutes
14. Matters Referred From Executive Session
A. FI-R-0132-18 Resolution -- Review of Finance Executive Session Minutes
15. Adjournment
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