DuPage County Technology Committee met March 13.
Here is the minutes as provided by the committee:
1. Call to Order
9:00 am meeting was called to order by Chairman Kevin Wiley at 9:00 AM.
2. Roll Call
Present: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Berlin, Fichtner
3. Chairman's Remarks
None.
4. Public Comment
None.
5. Approval of Minutes
A. Technology Committee - Regular Meeting - Feb 27, 2018 9:00 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Brian J Krajewski, District 3
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski,
Wiley, Zaruba
ABSENT: Berlin, Fichtner
6. Action Items
A. TE-P-0081-18 Recommendation for the approval of a contract purchase order to Bomgar
Corporation, for the procurement of Privileged Access Management software, one year of
software support and maintenance, and professional services for installation and training,
for Information Technology, for a total contract amount of $29,150.00, per 55 ILCS 5/5-
1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Tim Elliott, District 4
SECONDER: Brian J Krajewski, District 3
AYES: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski,
Wiley, Zaruba
ABSENT: Berlin, Fichtner
B. 2018-84 Recommendation for the approval of a contract purchase order to MacKinney
Systems, Inc., for software license and maintenance for JES Queue for Printers utility, for
Information Technology, for the period of April 1, 2018 through March 31, 2019, for a
total contract amount of $7,000.00. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) not
suitable for competitive bids – Sole Source. This is a proprietary and copyrighted
software that is not sold or marketed by any business partners or third party software
vendors.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Kachiroubas, Circuit Court Clerk
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski,
Wiley, Zaruba
ABSENT: Berlin, Fichtner
C. 2018-85 Recommendation for the approval of a contract purchase order to Siteimprove,
Inc., for the annual license fee for web governance services, for Information Technology.
This contract covers the period of May 1, 2018 through April 30, 2019, for a contract
total amount of $8,362.00. Exempt from bidding per 55 ILCS-1022 ‘Competitive Bids’
(b) IT/Telecom purchases under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Tim Elliott, District 4
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski,
Wiley, Zaruba
ABSENT: Berlin, Fichtner
D. Consent Item -- Amendment to County Contract 285-0001 issued to SNtial Technologies,
Inc., to extend the contract through May 1, 2018 in order to pay the final invoice.
Member Grogan asked for the reason for the delays with the SNtial contract. He also
asked if the work done was still worthwhile at this point. Mr. Carlsen, CIO, responded
that there were a number of delays including a severe illness on the part of the vendor.
He added that the final product is still valid. Member Grogan asked if a solution to the
issue was provided by the vendor, to which Mr. Carlsen responded that a solution was
provided in the written report.
RESULT: APPROVED [9 TO 1]
MOVER: Tim Elliott, District 4
SECONDER: Chris Kachiroubas, Circuit Court Clerk
AYES: Anderson, Bucholz, Chaplin, Elliott, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
NAYS: Grogan
ABSENT: Berlin, Fichtner
7. Informational Items
Member Kachiroubas moved, seconded by Member Chaplin, to combine and place on file items
7A and 7B. All ayes. Motion carried.
A. FM-P-0063-18 Recommendation for the approval of a contract purchase order to Graybar
Electric Company, Inc., to furnish and deliver electrical, lighting, data & communication,
networking and security products, as needed for County facilities, for Facilities
Management, Public Works, Information Technology, Stormwater and the Division of
Transportation, for the period April 1, 2018 through January 31, 2021, for a total contract
amount not to exceed $994,000.00. (Facilities Management $500,000, Public Works
$350,000, Information Technology $75,000, Stormwater $24,000 and the Division of
Transportation $45,000) Contract pursuit to the Intergovernmental Cooperation Act U.S.
Communities Contract #EV-2370
Member Elliott asked Mr. Carlsen if he was satisfied with the vetting process in obtaining
Graybar Electric. Mr. Carlsen said yes; with a contract that will require such varied
products, Graybar is the right choice. Member Chaplin noted that the vendor's familiarity
with the County and its needs helps with cost effectiveness as well.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Kachiroubas, Circuit Court Clerk
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski,
Wiley, Zaruba
ABSENT: Berlin, Fichtner
B. SM-P-0065-18 Recommendation for approval of a contract purchase order to Azteca
Systems LLC, for Professional Asset Management Software Services for Stormwater
Management, for the period through December 31, 2018, for a contract total amount not
to exceed $54,000.00, Other Professional Service not subject to competitive bidding per
55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-
108 (1) (b).
Member Henry asked if Azteca will have a yearly cost to which Tony Charlton, Director
of Stormwater Management, said no, this is a one-time cost to consolidate. Member
Grogan asked if Division of Transportation and Public Works have the same system; Mr.
Charlton stated they do not have the same system but have something similar.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Kachiroubas, Circuit Court Clerk
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski,
Wiley, Zaruba
ABSENT: Berlin, Fichtner
8. Old Business
Mr. Carlsen told the committee his staff investigated the cost and effectiveness of taking out a
Google ad for election night and they found it to be $900 for a 30-day ad. He said staff does not
recommend moving forward with it.
Mr. Carlsen then reminded the committee that website visitors will land on a splash page, at
which point they will be able to choose to visit the main website or the election results page.
After some discussion, Joan Olson, Communications Manager, said she will add a banner on the
County's main website the day after elections to make it easier for visitors to find.
Member Kachiroubas asked if the election website is working properly, to which Mr. Carlsen
responded yes.
9. New Business
Mr. Carlsen informed the committee that this year is one in which the 10-year Strategic
Technology Plan will be updated. He said he will send out the templates to the Elected Officials
and department heads with hopes to publish the final plan within the next 90 days or so.
Chairman Wiley then encouraged County Board members to attend the next Technology
Committee meeting in order to view the project dashboard that he has been working on with Mr.
Carlsen.
10. Adjournment
With no further business, the meeting was adjourned.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6324&Inline=True
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