DuPage County Public Works Committee met February 6.
Here is the minutes provided by the Committee:
1. Call To Order
9:15 am meeting was called to order by Chair James Healy at 9:15 am.
2. Roll Call
Present: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
3. Public Comment
4. Approval Of Minutes
A. Public Works Committee - Regular Meeting - Jan 16, 2018 9:15 am
Result: Accepted [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
B. New Business
Director Kottmeyer presented Regulatory Manager Phillip with a 20 Year Anniversary Award. Greg has been instrumental in the success of the Drainage Division.
5. Budget Transfers
The motion was to combine and approve the Budget Transfers as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
A. Budget Transfers -- Budget Transfer – Drainage - $20,000.00 – Budget transfer for cost share with Public Works and Stormwater on Xylem Water Solutions pump purchase.
B. Budget Transfers -- Budget Transfer – Public Works - $20,000.00 – Residents have begun to take advantage of the County’s overhead sewer program. Budget transfer is to cover reimbursement costs to residents for installing overhead sewers.
C. Budget Transfers -- Budget Transfer – Facilities Management - $40,397.00 – Budget transfer to Drainage to cover Oct/Nov labor charges from Public Works.
6. Consent Items
A. Consent Item -- Phoenix Systems & Service - Contract Extension
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
7. Claims Report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
The motion was to combine and approve the Claims Reports as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
8. Joint Purchasing Agreement
A. PW-P-0047-18 Recommendation for the approval of a contract purchase order to Supply Works, for janitorial supplies, as needed, for Public Works, for the period January 1, 2018, through, October 31, 2020, for a total contract amount not to exceed $45,000.00. Contract pursuant to the Intergovernmental Cooperation Act US Communities Contract #17-21.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
B. PW-P-0046-18 Recommendation for the approval of a contract purchase order to Currie Motors Frankfort, Inc., for the purchase of one (1) 2018 Ford Transit 250 van, for Public Works, for a contract total amount not to exceed $26,114.00. Contract let pursuant to the Governmental Joint Purchasing Act [Northwest Municipal Conference]
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
C. FM-P-0038-18 Recommendation for the approval of a contract purchase order to F.H. Paschen, S.N. Nielsen & Assoc. LLC, for General Governmental Services Contracting (GGSC), for on-call repair and construction services for County facilities, for Facilities Management, for the period February 14, 2018 through August 20, 2019, for a total contract amount not to exceed $475,000.00, per 30 ILCS 525 (Village of Lakemoor RFP No. 17-RFP-512)
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
D. PW-P-0039-18 Recommendation for the approval of a contract purchase order to Bob Ridings, Inc., for the purchase of one (1) 2018 Ford F-350 Super Cab 4x4 truck, for Public Works, for a contract total amount not to exceed $48,946.00. Contract let pursuant to the Governmental Joint Purchasing Act [State of Illinois]
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
E. FM-P-0040-18 Recommendation for the approval of a contract purchase order to Trane U.S. Incorporated, to provide an AdaptiView Control Panel Upgrade for chiller #3 at the Power Plant, for Facilities Management, for the period February 14, 2018 through November 30, 2018, for a total contract amount not to exceed $60,000.00. Contract pursuant to the Intergovernmental Cooperation Act U.S. Communities #15-JLP-023
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
F. FM-P-0041-18 Recommendation for the approval of a contract purchase order to Weatherproofing Technologies, Inc., for roof inspection, preventive maintenance and minor repair as needed for campus roofs, for Facilities Management, for the period February 14, 2018 through February 28, 2019, for a contract total amount not to exceed $122,718.82. Contract pursuant to the Intergovernmental Cooperation Act National IPA #R132205 The motion was to combine and approve Joint Purchasing Agreement Items 8B. through 8F. as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
9. Low Quote
The motion was to combine and approve the Low Quotes as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
A. 2018-58 Recommendation for the approval of a contract purchase order to LAI, Ltd., to furnish and deliver three (3) Safe-Tank double wall high density cross-linked polyethylene tanks, for Public Works, for a contract total amount not to exceed $24,945.00, per low quote 18-021-JM
B. 2018-59 Recommendation for the approval of a contract purchase order to Elmhurst Chicago Stone, for the disposal of uncontaminated soil due to sewer and water main repairs, for Public Works, for the period February 6, 2018 through February 5, 2019, for a total contract amount not to exceed $23,000.00, per E-Quote 18-010-JM (Other than lowest responsible quote)
C. 2018-60 Recommendation for the approval of a contract purchase order to PAHCS II/Northwestern Medicine Occupational Health, to provide comprehensive post offer physicals and functional job screening, for Facilities Management, for the two year period March 24, 2018 through March 23, 2020, for a total contract amount not to exceed $11,000.00, per low quote #17-197-JM
D. 2018-61 Recommendation for the approval of a contract purchase order to Columbia Pipe & Supply Co. for Fifty Six 4-inch butterfly valves for Woodridge Greene Valley aeration tank for Public Works, for a contract total amount not to exceed $6,654.48, per low quote Q18-012JM
10. Sole Source
A. 2018-62 Recommendation for the approval of a contract purchase order to Corrpro Companies, Inc., to furnish and install two (2) cathodic protection systems for pump stations, for the Judicial Office Facility, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $23,175.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – equipment consistency for maintenance
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
11. Bid Award
A. FM-P-0042-18 Recommendation for the approval of a contract purchase order to Butler Chemicals Co., Inc., to furnish and deliver water treatment chemicals, as needed, for campus facilities, for Facilities Management, for a three year period, February 14, 2018 through February 13, 2021 for a contract total amount not to exceed $105,000.00, per lowest responsible bid #18-018-GV.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
12. Action Items
A. Action Item -- Recommendation to reject all bids received for Bid #18-007-DT, Northern
Campus Tree Program, bid opened January 19, 2018.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
B. DT-R-0058-18 Resolution -- Renewal of Membership Agreement between the County of DuPage and Julie, Inc., for Julie services for the Division of Transportation and Department of Public Works, for an estimated County cost of $62,000.00 (Division of Transportation - $40,000.00/ Public Works - $22,000.00)
Result: Approved [Unanimous]
Mover: Gary Grasso, District 3
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
13. Old Business
14. Adjournment
There being no further business, the meeting was adjourned at 9:37 am.
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