DuPage County Finance Committee met March 13.
Here is the agenda provided by the Committee:
1. Call To Order
2. Roll Call
3. Public Comment
4. Chairman's Remarks
5. Approval Of Minutes
A. Finance Committee - Regular Meeting - Tuesday February 27th, 2018
6. Budget Transfers
A. FI-R-0097-18 Resolution -- Budget Transfers 3-13-18 Budget Transfers Various
Companies and Accounting Units
7. Procurement Requisitions
A. Finance - Fichtner
1. FI-R-0086-18 Resolution -- Return of Unexpended Grant Funds from the Thirty Ninth (39th) Year of Community Development Block Grant (CDBG) Fund 54 - Agency 870 $29,100.00
2. 2018-86 Recommendation for the approval of a contract purchase order to Dospil and Associates for LEAN training services, for Supervisor of Assessments and Treasurer's Office, covering the period of March 19, 2018, to July 31, 2018 for a contract total amount not to exceed $16,718.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (a). Vendor selected pursuant to DuPage County Code
B. Health & Human Services - Larsen
1. HHS-P-0064-18 Recommendation for the approval of a contract purchase order to Ecolab, Inc., for laundry chemicals, for the DuPage Care Center, for the period March 23, 2018 through March 22, 2019, for a contract total not to exceed $31,000.00, per lowest responsible bid #15-001-DT, third and final option to renew.
C. Public Works - Healy
1. FM-P-0063-18 Recommendation for the approval of a contract purchase order to Graybar Electric Company, Inc., to furnish and deliver electrical, lighting, data & communication, networking and security products, as needed for County facilities, for Facilities Management, Public Works, Information Technology, Stormwater and the Division of Transportation, for the period April 1, 2018 through January 31, 2021, for a total contract amount not to exceed $994,000.00. (Facilities Management $500,000, Public Works $350,000, Information Technology $75,000, Stormwater $24,000 and the Division of Transportation $45,000) Contract pursuit to the Intergovernmental Cooperation Act U.S. Communities Contract #EV-2370
2. FM-P-0071-18 Intergovernmental Agreement between the County of DuPage and the Village of Addison, on behalf of the Eighteenth Judicial Court Circuit, for the lease of property for use as courtroom facilities, for Facilities Management, for the forty-eight (48) month period, March 1, 2018 through February 28, 2022, for a contract total amount not to exceed $261,595.00
3. FM-P-0072-18 Recommendation for the approval of a contract purchase order to ENCAP, Inc., for Phase I of the Northern Campus Tree Program – Section 329220 Native Plant Seeding, for Facilities Management, for the period through October 31, 2021, for a total contract amount not to exceed $33,694.76, per lowest responsible bid #18-034-DT
4. FM-P-0073-18 Recommendation for the approval of a contract purchase order to Wingren Landscape, Inc., for Phase I of the Northern Campus Tree Program – Section 329300 Trees & Shrubs, for Facilities Management, for the period through October 31, 2021, for a total contract not to exceed $48,723.40, per lowest responsible bid #18-034-DT (partially grant funded - Urban & Community Forestry Program Grant)
5. FM-P-0074-18 Recommendation for the approval of a contract purchase order to Lee's Food Service Parts & Repair, Inc., for repair services and parts for kitchen, ice and refrigeration equipment as need for County facilities, for the period March 23, 2018 through March 22, 2019, for a total contract amount not to exceed $29,880.00, per renewal option under bid award #16-038-GV, second option to renew
6. FM-P-0075-18 Recommendation for the approval of a contract purchase order to Anderson Lock Company, LTD, to provide lock smith services, maintenance & installation, as needed for County facilities, for Facilities Management, for the period April 15, 2018 through April 14, 2019, for a total contract amount not to exceed $41,070.00, per renewal option under bid award #15-055, third and final option to renew
7. Change Order -- FMp-006A-13 Amendment to Resolution FMp-006-13, issued to Alexander Bradley Burns Post 80, on behalf of the Eighteenth Judicial Court Circuit, for the lease of property for use as courtroom facilities, for Facilities Management, for a change order to extend the contract through May 31, 2018 and increase the contract amount by $25,500,00, taking the original contract amount of $369,293, and resulting in an amended contract total amount not to exceed $394,793, an increase of 6.91%.
D. Stormwater - Zay
1. SM-P-0065-18 Recommendation for approval of a contract purchase order to Azteca Systems LLC, for Professional Asset Management Software Services for Stormwater Management, for the period through December 31, 2018, for a contract total amount not to exceed $54,000.00, Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. SM-P-0066-18 Recommendation for the approval of a contract purchase order to Russo Power Equipment, for the purchase of one Toro Dingo TX1000 and one Erskine Mini Stump Grinder, for Stormwater Management, for a contract total amount not to exceed $28,652.00, other than lowest responsible Bid #18-032-LG
3. SM-P-0067-18 Recommendation for the approval of a contract purchase order to Currie Motors Frankfort, Inc., for the purchase of one (1) 2018 Ford Transit 250 van, for Stormwater Management, for a contract total amount not to exceed $27,759.00. Contract let pursuant to the Governmental Joint Purchasing Act [Northwest Municipal Conference]
4. SM-P-0068-18 Recommendation for the approval of a contract purchase order to Currie Motors Frankfort, Inc., for the purchase of two (2) 2018 Ford Escape SE, for Stormwater Management, for a contract total amount not to exceed $42,790.00. Contract let pursuant to the Governmental Joint Purchasing Act [Northwest Municipal Conference]
5. SM-P-0069-18 Recommendation for the approval of a contract purchase order to Conservation Land Stewardship LLC, to furnish all equipment, labor, material, tools and supervision necessary for the Vegetation Removal at the Elmhurst Quarry Flood Control Facility project, for Stormwater Management, for a contract total amount not to exceed $32,442.76, per lowest responsible Bid #18-027-JM
6. SM-P-0070-18 Recommendation to approve an agreement between County of DuPage and V3 Companies, Ltd., to provide Professional Native Vegetation Management Services, for Stormwater Management, from 3/12/18 through 4/30/20, for a contract total amount not to exceed $140,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1002(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)(b)
E. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0081-18 Recommendation for the approval of a contract purchase order to Bomgar Corporation, for the procurement of Privileged Access Management software, one year of software support and maintenance, and professional services for installation and training, for Information Technology, for a total contract amount of $29,150.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
F. Transportation - Puchalski
1. DT-P-0051-18 Recommendation for the approval of a contract purchase order to Patten Industries, Inc., to furnish and deliver Caterpillar repair and replacement parts and sublet labor, as needed for the Division of Transportation, for the period May 1, 2018 through April 30, 2019, for a contract total not to exceed $45,000.00; Per 55 ILCS 5/5-1022 “Competitive Bids (c) not suitable for competitive bids (Direct replacement of compatible equipment parts)
2. Action Item -- DT-P-0022A-17 – Amendment to Resolution DT-P-0022-17, issued to DLZ Illinois, Inc., for Professional Traffic Signal Design Engineering Services for various locations, Section 17-TSENG-00-EG, to increase the funding in the amount of $75,000.00, resulting in an amended contract total amount of $325,000.00, an increase of $30.00% (County to be reimbursed $35,000.00)
8. Finance Resolutions
A. FI-R-0096-18 Resolution -- Placing Names on Payroll
9. Informational
A. Payment of Claims
1. Payment of Claims -- 2/23/18 Paylist
2. Payment of Claims -- 2/27/18 Paylist
3. Payment of Claims -- 3/2/18 Paylist
4. Payment of Claims -- 3/6/18 Paylist
5. Payment of Claims -- 3/9/18 Paylist
B. Wire Transfers
1. Wire Transfers -- 03/07/18 Wire Transfer A
2. Wire Transfers -- 03/09/18 Wire Transfer B
10. Old Business
11. New Business
12. Adjournment
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