DuPage County Technology Committee met February 27.
Here is the minutes as provided by the committee:
1. Call to Order
9:00 am meeting was called to order by Chairman Kevin Wiley at 9:00 am.
2. Roll Call
Present: Anderson, Berlin, Bucholz, Chaplin (9:00 AM - 9:15 AM), Elliott (9:03 am - 9:13 am), Fichtner,
Grogan, Henry, Kachiroubas, Krajewski (9:10 am), Wiley, Zaruba
Absent:
Conor McCarthy was present as a representative for Member Robert Berlin, State's Attorney.
Aaron Jacobs was present as a representative for Member John Zaruba, County Sheriff.
3. Chairman's Remarks
None.
4. Public Comment
None.
5. Approval of Minutes
A. Technology Committee - Regular Meeting - Feb 13, 2018 9:00 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Paul Fichtner, District 1
AYES: Anderson, Berlin, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Henry,
Kachiroubas, Krajewski, Wiley, Zaruba
6. Budget Transfers
A. Budget Transfers -- Budget adjustment of $11,170.00 from 1000-1110-50000 (Regular
Salaries) to 1000-1110-53020 (Information Technology Services) $2,118.00; 1000-1110-
53250 (Wired Communication Services) $3,768.00; and 1000-1110-53410 (Rental of
Machinery & Equipment) $5,284.00 to cover FY17 budget overages.
RESULT: APPROVED [UNANIMOUS]
MOVER: Gwen Henry, Ex-Officio - Treasurer
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Berlin, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Henry,
Kachiroubas, Krajewski, Wiley, Zaruba
7. Action Items
A. TE-R-0084-18 RESOLUTION -- Intergovernmental Agreement between the County of
DuPage and the Village of Carol Stream for Information Technology server co-location.
RESULT: APPROVED [UNANIMOUS]
MOVER: Janice Anderson, District 5
SECONDER: Chris Kachiroubas, Circuit Court Clerk
AYES: Anderson, Berlin, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Henry,
Kachiroubas, Krajewski, Wiley, Zaruba
B. 2018-75 Recommendation for the approval of a contract purchase order to RPI
Consultants, LLC, to provide consulting support for Human Resources on the Lawson
(ERP) Absence Management System, for Information Technology. This contract covers
the period of February 13, 2018 through November 30, 2018, for a contract total amount
not to exceed $7,200.00. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive
Bids" (d) IT/Telecom purchases under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Janice Anderson, District 5
SECONDER: Paul Fichtner, District 1
AYES: Anderson, Berlin, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Henry,
Kachiroubas, Krajewski, Wiley, Zaruba
C. 2018-76 Recommendation for the approval of a contract purchase order to Advanced
Software Products Group, Inc., for self-service password reset for RACF module and
three (3) years of maintenance for 3,000 client licenses for ReACT self-service password
reset, for Information Technology, for a total contract amount of $20,225.00, per 55 ILCS
5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Kachiroubas, Circuit Court Clerk
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Berlin, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Henry,
Kachiroubas, Krajewski, Wiley, Zaruba
D. Consent Item -- Change Order to decrease and close Vendor Agreement 1918-0001-
SERV, issued to Graybar Electric to furnish and deliver materials needed for the campus
VoIP wiring project, for Information Technology.
Member Bucholz moved, seconded by Member Chaplin, to combine and approve items
7D through 7F. All ayes. Motion carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: Fred Bucholz, Recorder
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Berlin, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Henry,
Kachiroubas, Krajewski, Wiley, Zaruba
E. Consent Item -- Amendment to County Contract 2193-0001 issued to Emphasys
Computer Solutions, to extend the contract through November 30, 2020 and adjust the
fiscal year breakdown accordingly.
RESULT: APPROVED [UNANIMOUS]
MOVER: Fred Bucholz, Recorder
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Berlin, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Henry,
Kachiroubas, Krajewski, Wiley, Zaruba
F. Consent Item -- Amendment to County Contract 2817-0001-SERV issued to SWC
Technology Partners, Inc., to extend the contract through March 15, 2018.
RESULT: APPROVED [UNANIMOUS]
MOVER: Fred Bucholz, Recorder
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Berlin, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Henry,
Kachiroubas, Krajewski, Wiley, Zaruba
8. Informational Items
Member Elliott moved, seconded by Member Chaplin, to combine and place on file items 8A
and 8B. All ayes. Motion carried.
A. JPS-P-0053-18 Recommendation for the payment of invoice 141928 to Business IT
Source for IBM software subscription and renewal support. This contract covers the
period of April 1, 2018 through March 31, 2019 for the Circuit Court Clerk, for a contract
total no to exceed $83,896.91, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable
for competitive bids.
RESULT: APPROVED [UNANIMOUS]
MOVER: Tim Elliott, District 4
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Berlin, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Henry,
Kachiroubas, Krajewski, Wiley, Zaruba
B. 2018-71 Recommendation for the approval of a contract purchase order to Judicial
System, Inc., for the annual maintenance for Jury Management System for the Jury
Commission. This contract covers the period of March 1, 2018 through February 28,
2019, for a contract total amount not to exceed $8,706.00, per 55 ILCS 5/5-1022
“Competitive Bids” (c) not suitable for competitive bids - Sole Source. (Maintenance for
Jury Management System)
RESULT: APPROVED [UNANIMOUS]
MOVER: Tim Elliott, District 4
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Berlin, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Henry,
Kachiroubas, Krajewski, Wiley, Zaruba
9. Old Business
A. Election Commission - Election Night Reporting Update
Joe Sobecki, Executive Director of the Election Commission, presented an update on the
new Election Night Reporting tool, as attached hereto. He noted that, as requested, an
asterisk was added to indicate multi-county races. Member Elliott suggested adding an
explanation saying the multi-county race results reflects DuPage County only.
Chairman Wiley informed the committee that a landing page was added by IT to allow
website visitors the option to select the County's main website or the election results
website. This page will be activated on election night.
Chairman Wiley then said he was surprised at the lack of an FAQ on the election results
website. Mr. Sobecki responded there is an "Overview" section that includes instructions
on using the site. Don Carlsen, CIO, suggested changing it to say FAQ. The committee
agreed.
Member Anderson asked if a link to the election results website could be added to the
County's home page ahead of the election. Mr. Sobecki said a press release was sent out
with the new link and information about the new tool. He said there are several areas of
the main site that link to the new website as well. He added that another press release
will be sent out a week before the election to get the link out to the public.
Mr. Sobecki then reviewed the contingency plans, should anything happen with the
website on election night.
Chairman Wiley expressed concern about constituents who may use a search engine,
such as Google, to find the election results and end up on the County's main website
instead. Mr. Carlsen suggested the possibility of taking out a Google Ad to assist people
in reaching the correct website. Staff will look into the cost.
Chairman Wiley then asked if it would be possible to add a section where voters can
check their status, polling place, sample ballot, etc. Mr. Sobecki said that information
can be added.
Mr. Sobecki finished by saying the website - www.dupageresults.com - is live and
accessible.
RESULT: HAND OUT
10. New Business
None.
11. Adjournment
With no further business, the meeting was adjourned.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6308&Inline=True
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