DuPage County Finance Committee met February 13.
Here is the minutes provided by the Committee:
1. Call To Order
8:00 am meeting was called to order by Chairman Paul Fichtner at 8:00 am.
2. Roll Call
Present: Anderson, Chaplin, DiCianni (8:12 am), Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy (8:02 am), Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent:
3. Public Comment
4. Chairman's Remarks
5. Approval Of Minutes
A. Finance Committee - Regular Meeting - Jan 23, 2018 8:00 am
Result: Accepted [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni, Healy
6. Budget Transfers
Member Healy arrived at 8:02 a.m.
A. FI-R-0067-18 Resolution -- Budget Transfers 2-13-18 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
7. Procurement Requisitions
A. Finance - Fichtner
Finance items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
1. Authorization for Overnight Travel -- County Board Member to attend the 2018 NACo Legislative Conference in Washington D.C. from March 1 through March 4, 2018. Expenses to include registration and meals for an approximate total of $775.
2. Change Order -- FI-P-0416A-17 - Amendment to Resolution FI-P-0416-17 issued to Mesirow Insurance Services, (Landmark) for Health Care Professional Liability Insurance for the Jail, to increase the contract $6,398.00 to cover the costs for an additional medical doctor at the County Jail, resulting in an amended contract total amount not to exceed $197,984.00, an increase of 3.34%. (Purchase Order 2918-0001 SERV)
The committee discussed insurance coverage for the additional medical doctor and job sharing. Additional information will be provided to the committee prior to the County Board meeting.
B. Health & Human Services - Larsen
Health & Human Services items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
1. HHS-P-0036-18 Recommendation for an Intergovernmental Agreement Between DuPage County and PACE Suburban Bus Service to provide County sponsored transportation services for income eligible persons and persons with disabilities, for the period October 1, 2017 through November 30, 2018, through Ride DuPage for Community Services, for a contract total not to exceed $872,590.00, Intergovernmental Agreement.
2. HHS-P-0037-18 Recommendation for the approval of a contract purchase order to Pan-O-Gold Baking Company, for assorted sliced breads, rolls and buns for the Care Center, JTK Administration Building and JOF Building Cafe's for the period March 1, 2018 through February 28, 2019 for a contract not to exceed $30,116.76, per lowest responsible bid #17-238-GV.
C. Judicial/Public Safety - Eckhoff
1. JPS-P-0028-18 Recommendation for the approval of a contract purchase order to Public Safety Direct, Inc for repair, maintenance and installation of equipment in Sheriff's vehicles and installation of equipment in new Sheriff's vehicles. This contract covers the period of 3/1/18-2/28/19 for a contract total not to exceed $130,000.00, per renewal option under bid award #15-003-JM, third of three optional renewals.
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni
D. Public Works - Healy
Public Works items 1 through 7 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Robert L Larsen, District 6
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
1. FM-P-0038-18 Recommendation for the approval of a contract purchase order to F.H. Paschen, S.N. Nielsen & Assoc. LLC, for General Governmental Services Contracting (GGSC), for on-call repair and construction services for County facilities, for Facilities Management, for the period February 14, 2018 through August 20, 2019, for a total contract amount not to exceed $475,000.00, per 30 ILCS 525 (Village of Lakemoor RFP NO. 17-RFP-512)
2. FM-P-0040-18 Recommendation for the approval of a contract purchase order to Trane U.S. Incorporated, to provide an AdaptiView Control Panel Upgrade for chiller #3 at the Power Plant, for Facilities Management, for the period February 14, 2018 through November 30, 2018, for a total contract amount not to exceed $60,000.00. Contract pursuant to the Intergovernmental Cooperation Act U.S. Communities #15- JLP-023
3. FM-P-0041-18 Recommendation for the approval of a contract purchase order to Weatherproofing Technologies, Inc., for roof inspection, preventive maintenance and minor repair as needed for campus roofs, for Facilities Management, for the period February 14, 2018 through February 28, 2019, for a contract total amount not to exceed $122,718.82. Contract pursuant to the Intergovernmental Cooperation Act National IPA #R132205
4. FM-P-0042-18 Recommendation for the approval of a contract purchase order to Butler Chemicals Co., Inc., to furnish and deliver water treatment chemicals, as needed, for campus facilities, for Facilities Management, for a three year period, February 14, 2018 through February 13, 2021 for a contract total amount not to exceed $105,000.00, per lowest responsible bid #18-018-GV.
5. PW-P-0039-18 Recommendation for the approval of a contract purchase order to Bob Ridings, Inc., for the purchase of one (1) 2018 Ford F-350 Super Cab 4x4 truck, for Public Works, for a contract total amount not to exceed $48,946.00. Contract let pursuant to the Governmental Joint Purchasing Act [State of Illinois]
6. PW-P-0046-18 Recommendation for the approval of a contract purchase order to Currie Motors Frankfort, Inc., for the purchase of one (1) 2018 Ford Transit 250 van, for Public Works, for a contract total amount not to exceed $26,114.00. Contract let pursuant to the Governmental Joint Purchasing Act [Northwest Municipal Conference]
7. PW-P-0047-18 Recommendation for the approval of a contract purchase order to Supply Works, for janitorial supplies, as needed, for Public Works, for the period January 1, 2018, through, October 31, 2020, for a total contract amount not to exceed $45,000.00. Contract pursuant to the Intergovernmental Cooperation Act US Communities Contract #17-21.
E. Stormwater - Zay
1. SM-P-0035-18 Recommendation for the approval of a contract purchase order to ComEd, for electric utility services, for various Stormwater Management facilities, for Stormwater Management, for the period of March 1, 2018 through March 1, 2019, for a total contract amount not to exceed $34,000.00; (Public Utility)
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
F. Technology - Wiley (Contingent upon parent committee approval)
Technology items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
1. TE-P-0048-18 Recommendation for the approval of a contract purchase order to Park Place Technologies, LLC for Data Center maintenance for post-warranty support on server equipment, for Information Technology. This contract covers the period of March 1, 2018 through February 28, 2019, for a contract total amount of $34,075.48. Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
2. TE-P-0049-18 Recommendation for the approval of a contract purchase order to KARA Company, Inc., for the management of the County GPS CORS sites, to include operating, monitoring and upgrading of software and firmware, for Information Technology - GIS Division. This contract covers the period of January 1, 2018 through December 31, 2018, for a contract total amount of $39,500.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source. KARA Company is the only known vendor for this service.
3. TE-P-0050-18 Recommendation for the approval of a contract purchase order to CDW Government, Inc. for annual Splunk software maintenance, for Information Technology, for the period of January 31, 2018 through January 30, 2019, for a total contract amount of $25,500.00, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
G. Transportation - Puchalski
Transportation items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
1. DT-P-0031-18 Recommendation for the approval of a contract purchase order to Bonnell Industries Inc., to furnish and deliver one (1) Pug Mill Asphalt Recycler for the Division of Transportation, for a contract total not to exceed $87,940.00; Contract pursuant to the Intergovernmental Cooperation Act (NJPA)
2. Action Item -- DT-P-0287B-14 – Amendment to Resolution DT-P-0287A-14, issued to Knight E/A, Inc., for Professional Preliminary Phase I Engineering Services for improvements along CH 3/Warrenville Road over the East Branch of the DuPage River, Section 14-00124-04-BR, to rescind and replace Supplement No. 1 for an adjusted amount of $40,136.22, resulting in an amended contract total amount of $234,795.96, a net change of $10,246.50 and a cumulative increase of 20.62%
8. Finance Resolutions
A. FI-R-0061-18 Resolution -- Acceptance and Appropriation of the National Forensic Science Improvement Program Grant FY17 Agreement No. 717503 Company 5000 - Accounting Unit 4520 $28,449
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
B. FI-R-0062-18 Resolution -- Acceptance and Appropriation of the U.S. Department of Justice-National Institute of Justice 2017 DNA Backlog Reduction Project Grant Agreement No. 2017-DN-BX-0045 $238,972
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
C. FI-R-0063-18 Resolution -- Acceptance and Appropriation of the Illinois Department of Commerce and Economic Opportunity (ILDCEO) Community Services Block Grant PY18 Notice of Grant Award 18-231028 Company - 5000 Accounting Unit - 1650 $1,039,715
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
D. FI-R-0064-18 Resolution -- Additional Appropriation for the Subsidized Taxi Fund FY17 Company 1000, Accounting Unit 1620 $1,105.00
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
E. FI-R-0065-18 Resolution -- Acceptance and Appropriation of the Low Income Home Energy Assistance Program HHS Grant FY18 Inter-Governmental Agreement No. 18-224028 Company 5000 – Accounting Unit 1420 $1,398,103.00
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
F. FI-R-0068-18 Resolution -- Abatement of Special Service Area Number Thirty-One 2017 Tax Levy
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
G. FI-R-0070-18 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
9. Informational
Payment of claims, wire transfers, appointments and grant proposal notifications were combined, accepted and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni
A. Payment of Claims
1. Payment of Claims -- 1/19/2018 Paylist
2. Payment of Claims -- 1/23/18 Paylist
3. Payment of Claims -- 1/26/2018 Paylist
4. Payment of Claims -- 1/30/18 Paylist
5. Payment of Claims -- 2/2/2018 Paylist
6. Payment of Claims -- 02/06/2018 Paylist
B. Wire Transfers
1. Wire Transfers -- 2/2/18 Wire Transfer
C. Appointments
1. CB-R-0069-18 Resolution -- Appointment of Blanche H. Fawell to Ethics Commission
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- HOME Investment Partnership Program Twenty- Seventh (27th) Year FY2018 - $1,280,596.00
2. Grant Proposal Notifications -- Emergency Solutions Grant Thirtieth (30th) Year FY2018 - $285,654.00
3. Grant Proposal Notifications -- Community Development Block Grant Forty-Fourth (44th) Year FY2018 - $3,589,224.00
Member DiCianni arrived at 8:12 a.m.
10. Old Business
Bob Larsen invited the committee to join him at the Care Center to help blow up Valentine's Day balloons for the residents.
11. New Business
A report done by the Auditor regarding employees compensation brought up a discussion on over-time. Member Krajewski's questions were mainly focused on the Care Center and the Sheriff's office. Chief Jim Kruse spoke to the policy for signing up for special duty shifts. Janelle Chadwick, the Care Center Administrator, discussed how the overtime done by regular staff was preferred over using an agency. Not all employees were interested in the overtime hours.
Member DiCianni announced he has added house legislation on wandering to the County's Legislative agenda. It is federal bill 4221, that will allow Counties to bid for grant dollars to be used to assist in finding individuals that "wander". Many people suffering from Alzheimer's or
Autism have been known to wander off. Chief Jim Kruse estimated there are 12 to 20 cases per year. The grant money could be used to acquire electronic devices to help track these patients quickly. Member DiCianni asked the committee for their support.
12. Adjournment
Without objection the meeting was adjourned at 8:37 a.m.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6290&Inline=True
Alerts Sign-up