DuPage County Health and Human Services Committee met November 7.
Here is the minutes provided by the Committee:
1. Call To Order
10:15 am meeting was called to order by Chair Robert L Larsen at 10:17 am.
2. Roll Call
Present: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
Absent:
3. Public Comment
No public comments were received at this meeting.
4. Chairman's Report - Chair Larsen
5. Approval Of Minutes
Health & Human Services - Regular Meeting - Oct 17, 2017 10:15 am
Result: Accepted [Unanimous]
Mover: Sam Tornatore, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
6. Community Services - Mary Keating
CS Requests That Also Require Finance And/Or County Board Approval
A. FI-R-0450-17 Resolution -- Acceptance and Appropriation of additional funding for the Illinois Department of Human Services (IDHS) Emergency Solutions Grant (ESG) - PY18, Agreement No. FCSWH03761, Company 5000 - Accounting Unit 1695 - $6,758.00
Result: Approved [Unanimous]
Mover: Tonia Khouri, District 5
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
B. HHS-R-0449-17 Resolution -- Joint Resolution Authorizing the Consolidation of DuPage County Psychological Services into the DuPage County Health Department
Mary Keating answered questions relating to the merge of Psychological Services and the DuPage County Health Department, stating that the staff at Psychological Services will physically stay at 505 N. County Farm Road. Chairman Cronin has reached out to the Chief Judge, Hon. Kathryn E. Creswell, who is supportive of the concept. Ms. Keating, Karen Ayala, Executive Director of the DuPage County Health Department, and Diana Uchiyama, Administrator of Psychological Services plan to meet with the Hon. Kathryn E. Creswell at a later date to discuss the merge.
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Greg Hart, District 3
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
C. HHS-P-0429-17 Intergovernmental Agreement Between DuPage County and PACE Suburban Bus Service for Para-transit Services to Eligible Seniors, for the period of August 1, 2017 through September 30, 2018, for a contract total not to exceed $40,723.00, per Intergovernmental Agreement. (Grant Funded)
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
D. HHS-P-0430-17 Recommendation for the approval of a contract purchase order to Pace Suburban Bus, to provide transportation services for approved DuPage County veterans. This contract covers the period of October 1, 2017 through September 30, 2018 through Ride Du Page for DuPage County Human Services and Veterans Assistance Commission, for a contract total amount not to exceed $45,561.00, per Intergovernmental Agreement.
Result: Approved [Unanimous]
Mover: Tonia Khouri, District 5
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
7. Community Development Commission - Mary Keating
A. CDC Requests That Also Require Finance And/Or County Board Approval
1. FI-R-0453-17 Resolution -- Acceptance and Appropriation of additional funding for the Twenty-Sixth (26th) Year HOME Investment Partnership Grant FY17, Company 5000 - Accounting Unit 1450, $4,638.00
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Greg Hart, District 3
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
2. FI-R-0457-17 Resolution -- Acceptance and Appropriation of additional funding for the Forty-Third (43rd ) Year Community Development Block Grant FY17, Company 5000 - Accounting Unit 1440, $63,767.00
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
3. HHS-R-0451-17 Resolution -- Recommendation to approve a request from Ray Graham Association for Persons with Disabilities, Project Number CD17-09, in the amount of $268,275 for rehab of five Community Integrated Living Arrangements (CILA).
Result: Approved [Unanimous]
Mover: Tonia Khouri, District 5
Seconder: Amy L Grant, District 4
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
4. HHS-R-0452-17 Resolution -- Recommendation to approve an agreement modification for Project HM03-06 Ray Graham Association – Scattered Site Community Integrated Living Arrangement homes (CILA), shortening the Affordability Period to June 28, 2019.
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Greg Hart, District 3
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
8. Dupage Care Center - Janelle Chadwick
A. DuPage Care Center Requests That Also Require Finance And/Or County Board Approval
1. HHS-R-0455-17 Resolution -- Recommendation for approval of an Internship Affiliation Agreement between the County of DuPage and Aurora University for the Establishment of a Learning Site at the DuPage Care Center
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
2. HHS-R-0456-17 Resolution -- Recommendation for approval of an Internship Affiliation Agreement between the County of DuPage and Loyola University for the Establishment of a Learning Site at the DuPage Care Center
Result: Approved [Unanimous]
Mover: Greg Hart, District 3
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
3. HHS-P-0431-17 Recommendation for the approval of a contract purchase order to AirGas USA, LLC, to furnish and deliver liquid portable oxygen for the residents at the DuPage Care Center, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $32,000.00, per renewal option under low bid #14-167-GV, third and final optional one year renewal.
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
4. HHS-P-0432-17 Recommendation for the approval of a contract purchase order to Washburn Machinery, Inc., for laundry equipment repair services and parts, as needed for the DuPage Care Center, for the period December 2, 2017 through December 1, 2018, for a contract total not to exceed $36,000.00, per renewal option under bid award #14-189-GV, third and final optional one year renewal.
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
5. HHS-P-0433-17 Recommendation for the approval of a contract purchase order to CDWG, for computer, hardware, peripherals, software and licensing for the DuPage Care Center, for the period December 1, 2017 through August 15, 2018, for a total contract amount not to exceed $44,060.00. Contract pursuant to the Intergovernmental Cooperation Act - National IPA Contract #130733.
Result: Approved [Unanimous]
Mover: Sam Tornatore, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
6. HHS-P-0434-17 Recommendation for the approval of a contract purchase order to Standard Textile Co., Inc., to furnish and deliver various linens for the DuPage Care Center, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $70,000.00, per renewal option under low bid #14-187-GV, third and final optional one year renewal.
Result: Approved [Unanimous]
Mover: Greg Hart, District 3
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
7. HHS-P-0435-17 Recommendation for the approval of a contract purchase order to Laport, Inc., for paper towels, facial tissue and hard roll towels for the DuPage Care Center (group 2) for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $48,000.00, per renewal option under low bid #16-225- JM, first optional one year renewal.
Result: Approved [Unanimous]
Mover: Amy L Grant, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
8. HHS-P-0436-17 Recommendation for the approval of a contract purchase order to Warehouse Direct, for trash can and recycling can liners for the DuPage Care Center, for the period December 1, 2017 through November 30, 2018, for a contract total amount not to exceed $29,000.00, per renewal option under low bid #14-188-GV, third and final optional one year renewal.
Result: Approved [Unanimous]
Mover: Amy L Grant, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
B. DuPage Care Center Requests for Parent Committee Final Approval
Items 8.B.1. through 8.B.5. were combined and approved.
Result: Approved [Unanimous]
Mover: Tonia Khouri, District 5
Seconder: Greg Hart, District 3
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
1. 2017-304 Recommendation for the approval of a contract purchase order to Laport, Inc., for restroom tissue, for the DuPage Care Center, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $9,800.00, per renewal option under bid #16-226-JM, first optional one year renewal.
2. 2017-305 Recommendation for the approval of a contract purchase order to Midwest X-Ray, Inc., for professional on-site diagnostic healthcare (ultrasounds, x-rays, holter monitoring, etc.) for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $12,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
3. 2017-306 Recommendation for the approval of a contract purchase order to Dunkin Donuts, for donuts, muffins and bagels, for the retail sale in the DuPage Care Center, JTK Administration Building and JOF Building Cafe's and catering operations, managed by DuPage Care Center, Dining Services, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $17,440.00. Per DuPage County Purchasing Ordinance, Article 4-102 (5) Sole Source. (Purchase of bakery at the County cafeteria's and catering operations)
4. 2017-307 Recommendation for the approval of a contract purchase order to Verizon Wireless, for cellular and wireless services, for the DuPage Care Center, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $13,000.00. Contract let pursuant to the Governmental Joint Purchasing Act (State of Illinois) Contract CMS793372P.
5. 2017-308 Recommendation for the approval of a contract purchase order to Douglas Equipment, for convection steamer for Dining Services, DuPage Care Center, for a contract total amount not to exceed $7,047.41, per low quote Q#17-213-GV.
9. Budget Transfers
Items 9.A. through 9.C. were combined and approved.
Result: Approved [Unanimous]
Mover: Sam Tornatore, Vice Chair
Seconder: Greg Hart, District 3
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
A. Budget Transfers -- Community Services - Family Center - Neutral Exchange Site FY17 - To transfer funds to balance line items through FY17 - $31,990.00
B. Budget Transfers -- Community Services - DuPage Care Center - To transfer budgeted funds, allowing for the purchase of replacement steam coils in the laundry department and the purchase of replacement blankets, gowns, and hamper bags in the resident care areas - $19,500.00
C. Budget Transfers -- Veterans Assistance Commission - To cover the Veterans Assistance Commission (VAC) Veterans Service Organizations (VSO) Seminar and for additional supply expenses - $522.00
10. Travel Requests - Overnight - Require County Board Approval
Authorization for Overnight Travel -- Senior Services Manager to attend the Regional Ombudsman Quarterly Meeting in Springfield, Illinois from November 14, 2017 through November 15, 2017. Expenses to include transportation, lodging, and per diem for approximate total of $390.00. Grant funded.
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Greg Hart, District 3
Ayes: Chaplin, Grant, Hart, Khouri, Larsen, Tornatore
11. Residency Waivers - Janelle Chadwick
12. Community Services Update - Mary Keating
Mary Keating, Director of Community Services, distributed the Community Services Annual Report for 2016. Ms. Keating stated this is the second year the report has been designed by the DuPage County Health Department Graphics department and all photos depict actual clients. Since the data is collected through the end of the State calendar year, Ms. Keating said the goal next year is to have the annual report published by late summer. Ms. Keating expressed her appreciation to Joan Olson, DuPage County Communications Manager, and to the graphics department at the DuPage County Health Department for the cohesiveness of the DuPage County publications. The Annual Report is attached hereto and made part of the minutes packet.
Ms. Keating gave an update on the transition of Psychological Services into the DuPage County Health Department, stating the Health Department is in the process of reinstating their Department of Alcohol and Substance Abuse (DASA) license. Staff from Psychological Services are working on the accreditation process for Medicaid billing and have met with the Health Department's Human Resources to answer questions they may have. The goal is for Psychological Services to officially be transitioned to the Health Department effective June 1, 2018.
The utility legislation passed this year includes a provision requiring the utility companies to put more money into energy efficiency programs and recommends they work more closely with organizations that have experience with low income home owners on energy efficiency programs. Discussions revolving around the integration of funds with the state weatherization funds include the possibility to share equipment and software platforms. Currently the weatherization program can only serve homeowners 150% below poverty level, which is a low threshold for the DuPage County population. The new legislation requirements could potentially double the size of the weatherization program and expand the income level of residents that can be assisted. The utility company programs may go up to 80% of area median income, which would be a large expansion of households served.
Chairman Larsen reminded the committee of the Loaves and Fishes Charity Event on November 14, 2017 at Catch 35 Restaurant in Naperville.
A. Community Services Annual Report 2016
13. DuPage Care Center Update - Janelle Chadwick
Janelle Chadwick, Administrator at the DuPage Care Center, announced the Adopt a Resident program for the residents at Christmas time. Almost all residents have been adopted so a wishlist has been established on Amazon for items specific to resident needs such as communication and hearing devices. Chairman Larsen asked Ms. Chadwick to circulate the information to the committee members by email.
Ms. Chadwick stated that tours of the facilities are available to see present improvements and hear about future plans.
The average daily census for October was 332, six over budget and ten over room rates from last year, accomplished by room moves and accommodating all types of referral care needs.
The Care Center is expanding the implementation of their quality assurance performance improvement (QAPI) as required through the Centers for Medicare and Medicaid Services (CMS). QAPI, part of a performance improvement, or quality outcome and improving efficiencies, dovetails nicely with LEAN. The Care Center will be working with Chad Shaffer to expand the education of staff with the LEAN philosophy, with a goal to become more efficient and to accomplish more to drive quality outcomes.
14. Old Business
15. New Business
16. Informational Items
17. Adjournment
There being no further business, the meeting was adjourned at 10:32 a.m.
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