DuPage County Public Works Committee met November 7.
Here is the minutes provided by the Committee:
1. Call To Order
9:15 am meeting was called to order by Chair James Healy at 9:15 am.
2. Roll Call
Present: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
3. Public Comment
4. Approval Of Minutes
A. Public Works Committee - Regular Meeting - Oct 17, 2017 9:15 am
Result: Accepted [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
5. Budget Transfers
The motion was to combine and approve the Budget Transfers as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
A. Budget Transfers -- Budget Transfer - Public Works - $77,500.00 - Transfer needed for maintenance supplies for sewer plants, dirt spoils disposal, sludge disposal, reimbursement to Glen Ellyn and Lombard for sewer user fees, gasoline and diesel fuel, and meter reads from other municipalities.
B. Budget Transfers -- Budget Transfer - Drainage - $24,801.00 - Transfer needed for three phase power for Liberty Park, Westmont, wired phone to lift stations, and to cover Drainage portion or Cityworks support.
C. Budget Transfers -- Budget Transfer - Public Works - $85,726.00 - Transfer is needed for water supplied by City of Chicago, printing notices to customers, and additional expense at Luther Ave. water main extension.
D. Budget Transfers -- Budget Transfer - Facilities Management - $25,000.00 – Transfer needed for equipment and building improvements for the County facilities.
E. Budget Transfers -- Budget Transfer - Facilities Management - $338,000.00 - Transfer is needed to cover the cost of salaries, small value equipment, cleaning supplies, other professional services, water/sewer, repair & maintenance other equipment and rental machinery.
6. Consent Items
A. Consent Item -- Power Engineers, Inc. - Contract Extension Only
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
7. Claims Report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
The motion was to combine and approve the Claims Reports as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
8. Professional Services Agreement
The motion was to combine and approve the Professional Services Agreements as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
A. Recommendation for the approval of a contract purchase order to V3 Companies of Illinois, Ltd., to provide Professional Engineering Services, on an on-call basis, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $24,500.00, Professional Services (Architects, Engineers & Land Surveyors) per 50 ILCS 510/0.01 et. seq.
B. 2017-314 Recommendation for the approval of a contract purchase order to O’Shea Environmental Associates, Inc., to provide Professional Engineering and Environmental Services, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $9,380.00, Professional Services (Architects, Engineers & Land Surveyors) per 50 ILCS 510/et. seq.
9. Bid Award
A. FM-P-0437-17 Recommendation for the approval of a contract purchase order to GB Lead Services LLC, to provide pistol range maintenance service and repairs as needed for the Sheriff's Office, for Facilities Management, for the two year period October 25, 2017 through October 24, 2019, for a total contract amount not to exceed $34,450.00, per lowest responsible bid #17-170-JM
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
10. Bid Renewal
A. FM-P-0438-17 Recommendation for the approval of a contract purchase order to Nationwide Power Solutions, Inc., to provide uninterrupted power supply (UPS) maintenance and emergency repair service, for Facilities Management and the Emergency Telephone System Board (ETSB), for the period December 1, 2017 through November 30, 2018, $17,365.00 for Facilities Management and $15,613.00 for ETSB, for a total contract amount not to exceed $32,978.00, per renewal option under bid award #15-203-GV, second option to renew.
Result: Approved [Unanimous]
Mover: Gary Grasso, District 3
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
B. FM-P-0439-17 Recommendation for the approval of a contract purchase order to Laport Inc., to furnish and deliver paper towels to the Judicial Office Facility, JTK Administration Building, and the Jail on a monthly basis, and as needed for the Power Plant, Children's Center, Office of Emergency Management, and the Coroner's Office, for Facilities Management, for the period December 1, 2017 through November 30, 2018, for a total contract amount not to exceed $32,518.71, per renewal option under bid award #16-225-JM, first option to renew.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
C. FM-P-0440-17 Recommendation for the approval of a contract purchase order to Laport Inc., to furnish and deliver restroom tissue paper to the Judicial Office Facility, JTK Administration Building, and the Jail on a monthly basis, and as needed for the Power Plant, Children's Center, Office of Emergency Management, and the Coroner's Office, for Facilities Management, for the period December 1, 2017 through November 30, 2018, for a total contract amount not to exceed $63,722.40, per renewal option under bid award #16-226-JM, first option to renew.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
11. Contract Increase
A. Change Order -- FM-P-0036A-17 - Amendment to Resolution FM-P-0036-17, issued to Prism Mechanical Corporation, for time and material sheet metal fabrication services, for Facilities Management, to increase the contract in the amount of $25,000.00, resulting in an amended contract amount not to exceed $85,000.00, an increase of 41.67%
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
12. Action Items
A. PW-R-0458-17 Resolution -- Acceptance of Permanent Water Main and Temporary Construction Easement - Bianco
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
B. Action Item -- Lower Des Plaines Watershed Group Membership - $5,000.00
Result: Withdrawn
C. 2017-315 Recommendation for the approval of a contract purchase order to Julie, Inc., for annual Julie locate fees, for Public Works, for the period January 1, 2018 through December 31, 2018, for a contract total amount not to exceed $14,700.76. Public Utility
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
13. Old Business
Jennifer Boyer and Andrea Dietrich presented Committee with a Draft North Berm Tree Plan. The plan was developed for aesthetic and as a visual buffer from the railroad for certain building such as the Jeannine Nicarico and Childrens Advocacy Center. This plan incorporates native trees, shrubs, and ground cover. The tree planting is funded in part by a grant through the Morton Arboretum.
A. Update, Urban & Community Forestry Grant, Campus North Property Line Program.
14. Executive Session
A. Biannual Review of Executive Session Minutes - Section 2 (c)(21)
The motion was to go into Executive Session for the purpose stated above.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
B. Motion
The motion was to come out of Executive Session. Reverse Roll
Result: Approved [Unanimous]
Seconder: Robert L Larsen, Sean T Noonan
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
15. Action Item
A. Disposition of Executive Session Minutes
The motion was to have the Executive Session minutes of April 19, 2016, June 7, 2016, and October 18, 2016 remain confidential.
B. Executive Session minutes of April 19, 2016, June 7, 2016, and October 18, 2016 to remain confidential.
16. New Business
17. Adjournment
There being no further business, the meeting was adjourned at 9:55 am
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