DuPage County Finance Committee met December 12.
Here is the minutes provided by the Committee:
1. Call To Order
8:00 am meeting was called to order by Chairman Paul Fichtner at 8:00 am.
2. Roll Call
Present: Anderson, Chaplin, DiCianni, Eckhoff, Fichtner, Grant (8:03 am), Grasso, Hart, Healy (8:02 am), Khouri (8:08 am), Krajewski, Larsen (8:02 am), Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Wiley
3. Public Comment
4. Chairman's Remarks
5. Approval Of Minutes
A. Finance Committee - Regular Meeting - Nov 28, 2017 8:00 am
Result: Accepted [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grasso, Hart, Krajewski, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Grant, Healy, Khouri, Larsen, Wiley
6. Budget Transfers
A. FI-R-0013-18 Resolution -- Budget Transfers 12-12-17 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grasso, Hart, Krajewski, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Grant, Healy, Khouri, Larsen, Wiley
Members Larsen and Healy arrived at 8:02 a.m. Member Grant arrived at 8:03 a.m.
7. Procurement Requisitions
A. Finance - Fichtner
Finance requisitions 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Donald Puchalski, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
1. Authorization for Overnight Travel -- County Board Member to travel to Washington D.C. to attend the 2018 NACo Legislative Conference on March 3, through March 8, 2017. Expenses to include registration, airfare, lodging, and meals for an approximate total of $2,505
2. Change Order -- FI-P-0122A-17 - Amendment to Resolution FI-P-0122-17 (2470-0001 Serv) issued to Rock, Fusco & Connelly for professional legal services for defense of County and Sheriff deputies, to increase the contract $25,000, resulting in an amended contract total not to exceed $50,000.00 an increase of 100.00%. Member Puchalski requested more information from the State's Attorney's office prior to the County Board meeting.
B. Development - Tornatore
1. DC-P-0009-18 Recommendation for the approval of a renewal of contract purchase order issued to TPI Building Code Consultants, Inc, for professional services to perform building & plumbing plan reviews, and building inspections on an "As- needed" basis, in unincorporated DuPage County, for the period December 30, 2017 through December 29, 2018, for Building & Zoning, for a contract total amount not to exceed $175,000; per renewal option under award of RFP#16-208-JM, first of three twelve (12) month renewal periods provided there is no change in the terms, conditions, specifications and hourly rate, and provided that such renewals are mutually agreed to by both parties. In no event shall the term plus renewals exceed four (4) years TPI Building Code Consultants Inc Plan Review
Result: Approved [Unanimous]
Mover: Sam Tornatore, District 1
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
C. Health & Human Services - Larsen
Health & Human Services items 1 through 4 were combined and approved.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
1. HHS-P-0006-18 Recommendation of approval for a contract purchase order to Family Shelter Services, Inc., to provide Advocacy Services to Victims of Domestic Violence. This contract covers the period of December 1, 2017 through November 30, 2018 for Community Services/Psychological Services, for a contract total amount not to exceed $60,000.00; Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. HHS-P-0007-18 Recommendation for the approval of a contract purchase order to Music Speaks, LLC, for music therapy for the residents of DuPage Care Center, for the period December 12, 2017 through December 11, 2018, for a contract total not to exceed $34,580.00, per most qualified offeror, RFP #17-206-JM.
3. HHS-P-0008-18 Recommendation for the approval of a contract purchase order to McKesson Medical-Surgical, for prime medical supplies, for the DuPage Care Center, for the period January 15, 2018 through January 14, 2019, for a contract total amount not to exceed $260,000.00. Contract pursuant to the Intergovernmental Cooperation Act, MMCAP.
4. Change Order -- HHS-P-0383A-17 Amendment to Resolution HHS-P-0383-17 (County Contract 2772-0001SERV), issued to Appliance, Carpet, Parts LLC, to furnish, deliver, and install energy star rated appliances with proper disposal for Community Services/Weatherization, for the period of July 1, 2017 through June 30, 2018, for the use of additional funds from the Illinois Department of Commerce and Economic Opportunity (ILDCEO), to increase encumbrance in the amount of $18,845.00, resulting in an amended contract total not to exceed $45,965.00 an increase of 69.49%.
D. Judicial/Public Safety - Eckhoff
1. JPS-P-0011-18 Recommendation for the approval of a contract purchase order to Kalkman Investigations & Research Associates, Inc., for services to perform background investigations for prospective deputy sheriff positions. This contract covers the period of December 30, 2017 to December 29, 2018, for the DuPage County Sheriff’s Merit Commission, for a contract total amount not to exceed $33,000.00. Other than lowest responsible bid #17-199-BF.
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
E. Public Works - Healy
Public Works items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
1. FM-P-0005-18 Recommendation for the approval of a contract purchase order to W.W. Grainger, Inc., to furnish and deliver miscellaneous maintenance, repair and operations parts and supplies, as needed for County facilities, for the period January 1, 2018 through December 31, 2018, $100,000.00 for Facilities Management, $60,000.00 for Public Works and $35,000.00 for the Division of Transportation, for a total contract amount not to exceed $195,000.00. Per Intergovernmental Agreement between the County of DuPage and the National Intergovernmental Purchasing Alliance (National IPA)
2. FM-P-0004-18 Recommendation for the approval of a contract purchase order to A&P Grease Trappers, Inc., for sanitary, grease trap and storm basin pumping, jetting and cleaning, as needed for the County campus, for Facilities Management, for the period January 11, 2018 through January 10, 2019, $44,500.00 for Animal Control, $10,100.00 for Division of Transportation, and $56,165.00 for Facilities Management, for a total contract amount not to exceed $70,765.00, per renewal option under bid award #16-224-BF, first option to renew.
3. FM-P-0010-18 Recommendation for the approval of a contract purchase order to Antarctic Mechanical Systems, Inc. d/b/a AMS Mechanical Systems, Inc., to provide time and material plumbing services as needed for County facilities, for the period January 13, 2018 through January 12, 2019, for a total contract amount not to exceed $50,000.00, per renewal option under bid award #15-238, second option to renew.
F. Technology - Wiley (Contingent upon parent committee approval)
Technology items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
1. TE-P-0014-18 Recommendation for the approval of a contract purchase order issued to CDWG, Inc., for the purchase of Power Over Ethernet (POE) network switches and accessories, for Information Technology, for a contract total of $100,966.95, per lowest responsible bid #17-174-LG.
2. TE-P-0015-18 Recommendation for the approval of a contract purchase order to P&M Holding Group, LLP d/b/a Plante Moran, PLLC, for professional services to prepare and assist DuPage County with a needs assessment, development of a plan of action, and development of an RFP for a replacement Real Estate and Tax System, for Information Technology, for the period of December 13, 2017 through November 30, 2018, for a total contract amount of $226,000.00, per most qualified offer, per proposal 17-191-LG.
G. Transportation - Puchalski
Transportation items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
1. DT-P-0001-18 Recommendation for the approval of a contract purchase order to Sam Schwartz Engineering, D.P.C., to provide Professional Traffic Engineering Assistance and Signal Coordination and Timing, as needed for the Division of Transportation, Section 17-0SCAT-01-EG, for a contract total not to exceed $90,000.00; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
2. DT-P-0002-18 Recommendation for the approval of a contract purchase order to Material Solutions Laboratory Corporation, to provide Professional Materials Testing and Engineering Services, as needed for the Division of Transportation and Facilities Management, Section 17-MATLS-04-EG, for a contract total not to exceed $95,000.00 (Division of Transportation $80,000 - Facilities Management $15,000); Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
3. DT-P-0003-18 Recommendation for the approval of a contract purchase order to Hampton, Lenzini and Renwick, Inc., for Professional Appraisal/Review Appraisal Services, as needed for the Division of Transportation, Section 17-APPRL-00-LA, for a contract total not to exceed $90,000.00; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
8. Finance Resolutions
Finance resolutions A, B and C were combined and approved.
A. FI-R-0010-18 Resolution -- Acceptance and Appropriation of Additional Funding and Extension of Time for the DuPage Convalescent Center Foundation - Music Therapy Grant PY16 Company 5000 - Accounting Unit 2120, $28,000.00
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
B. FI-R-0012-18 Resolution -- Acceptance and Appropriation of the DCHD-Illinois Public Health Emergency Preparedness Grant FY18 $363,803
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
C. FI-R-0009-18 Resolution -- Additional Appropriation for the Neutral Site Custody Exchange Fund FY2017 Company 1400 - Accounting Unit 5920, $23,550.00
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
D. FI-R-0001-18 Resolution -- Annual Financial Commitment in support of the Chicago Metropolitan Agency for Planning to consolidate planning of land use and transportation for the seven Counties of northeastern Illinois - $36,359.00
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
E. FI-R-0014-18 Resolution -- Fiscal Year 2018 Contribution to the University of Illinois Cooperative Extension Program Company 1000-Accounting Unit 1180-Account 53705 $65,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
F. FI-R-0019-18 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
9. ETSB - Grasso
A. ETS-R-0027-18 Resolution -- Resolution to approve the Intergovernmental Agreement between the County of DuPage, Illinois on behalf of its Emergency Telephone System Board and the Village of Westmont Police and Fire Departments for the reimbursement of consolidation costs (Total amount: $350,000.00)
Result: Approved [Unanimous]
Mover: Gary Grasso, District 3
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Khouri, Wiley
Member Khouri arrived at 8:08 a.m.
10. Informational
A. County Board
1. CB-R-0015-18 Resolution -- Submission of an Advisory Question of Public Policy to the Electors of DuPage County
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Wiley
2. CB-O-0004-18 Ordinance -- Amending DuPage County Code Chapter 28 Member Chaplin requested additional information from staff prior to the County Board meeting.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Wiley
B. Payment of Claims
Payment of claims, wire transfers, appointments and grant proposal notifications were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Wiley
1. Payment of Claims -- 11/28/17 Paylist
2. Payment of Claims -- 12/01/17 Paylist
3. Payment of Claims -- 12/05/17 Paylist
C. Wire Transfers
1. Wire Transfers -- 12/5/17 Wire Transfer
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Wiley
D. Appointments
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Wiley
1. CB-R-0016-18 Resolution -- Appointment of Dru J. Bergman to the DuPage Housing Authority
2. CB-R-0017-18 Resolution -- Appointment of Jessica Ashley Davis to the DuPage Housing Authority
3. CB-R-0018-18 Resolution -- Appointment of Anthony L. Petritz to the DuPage Housing Authority
4. CB-R-0020-18 Resolution -- Appointment of Diane K. McGinnis as a Member (Public) of the Emergency Telephone System Board
5. CB-R-0021-18 Resolution -- Appointment of Robert W. LaDeur to the DuPage County Ethics Commission Member Krajewski requested updated information.
6. CB-R-0022-18 Resolution -- Appointment of E.F. Todd Benson to the DuPage County Ethics Commission
7. CB-R-0023-18 Resolution -- Appointment of James R. Kruger, Jr. as a Member (Police) of the Emergency Telephone System Board
8. CB-R-0025-18 Resolution -- Appointment of Gary Grasso as a Member (County Board) of the Emergency Telephone System Board
9. CB-R-0026-18 Resolution -- Appointment of James M. Connolly as a Member (Fire) of the Emergency Telephone System Board
E. Grant Proposal Notifications
1. ACC-R-0028-18 Resolution -- Brooks McCormick Jr. Trust - Grant for DuPage Animal Friends and Animal Care & Control
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Elliott, Wiley
11. Old Business
12. New Business
Paul Rafac, Chief Financial Officer, introduced the new Procurement Officer, Jim McGuire. He also announced his new Deputy CFO is on the Placing Names resolution today and will be starting in January. County Board member Greg Hart was congratulated on the birth of his daughter.
13. Adjournment
Without objection the meeting was adjourned at 8:17 a.m.
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