DuPage County CDC Executive Committee met December 5.
Here is the agenda as provided by the committee:
1. Call to Order
11:35 am meeting was called to order by Vice Chair Patrick Grill at 11:40 am.
11:35 am or Immediately Following Home Advisory Group
2. Roll Call
Present: Anderson, Bastian, Berley, Chaplin, Chrisse, Grill, Krucek, Tornatore, Wiley (Remote)
Absent: Chassee, Elliott, Grasso
Due to Military duty, Wiley participated via phone.
Staff Present: Mary Keating, Community Services Director; Jennifer Chan, Community Development Administrator; Christine Pedersen, Senior Accountant/Community Services Manager; Christopher Ragona, Community Development Manager; Julie Hamlin, Sr. Community Development Specialist; Barb Temborius, Community Development Specialist; Therese Witkus, Community Development Specialist; Christopher Donovan, Community Development Specialist; Dorin Fera, Community Development Specialist; Tom Schwertman, Community Development Specialist; Ben Leitschuh, Community Development Specialist, and Nicole Rashan, Principal Account Clerk.
State’s Attorney - Patrick Collins.
Others Present: Dawn Dina, Management Analyst - DuPage Mayors and Managers Conference; Dennis Brennan - DuPage County Health Department.
3. Public Comment
There was no public comment.
4. Approval of Minutes
A. CDC - Executive Committee - Regular Meeting - Nov 7, 2017 11:35 am
There was no discussion.
On a voice vote, the motion passed
Result: Accepted [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bastian, Berley, Chaplin, Chrisse, Grill, Krucek, Tornatore, Wiley
Absent: Chassee, Elliott, Grasso
5. Action Items
A. Action Item -- Recommendation for approval of a Community Development Block Grant 5-Year Compliance Period Policy.
Chan stated that the CDC staff had been notified of a potential sale of a property in which Community Development Block Grant funds (CDBG) have been invested. The CDBG 5-year minimum compliance period has not been met. The CDBG regulations list several requirements related to return of funds. HUD’s Representative to the County, strongly recommended that the CDC adopt a policy. This policy is for sale of properties where the minimum 5-year compliance period has not been met. Components of this policy include a citizen participation requirement and specific steps involved for return of funds.
Keating said that the subrecipient agreements already stipulate return of funds for noncompliance issues; as do the CDBG regulations. The County is clearly covered. Keating reiterated HUD’s recommendation for a formal policy to be adopted.
Tornatore wanted verification that this policy was not reducing the required time. Keating said no. There is a minimum five-year eligible use requirement. However, there is a nonprofit organization that is selling a property in which the five-year compliance period has not been met. They will be paying back the full amount of the grant.
Chrisse questioned #4, Payback Terms; was the amount to be paid back prorated? If four years had passed would they receive the value of the four years or would they have to pay back the full amount? Keating stated that at a minimum, the full amount had to be paid back.
Keating said these types of situations would be reviewed on a case-by-case basis. She proceeded to give an example of an agency purchasing a property for $200,000 in which $100,000 in CDBG funds had been invested. Three years later a developer comes along and offers the agency $1,000,000. At this point, the actual circumstances of that transaction would be reviewed by the CDC Department and brought before this Committee for a potential monetary determination. No matter what, the full CDBG investment would be returned.
Krucek asked if this policy matches what is currently in the agreement or does it add/subtract from it. Keating said it did not alter the agreement. Ragona explained that the policy adds a public participation process and outlines the procedure to be followed.
Keating said that when an agency requests funding, it has to notify the public of the planned use of the property. If an agency plans to change the use of the property, again, it needs to notify the public. On a roll call vote, all ayes, the motion passed.
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Janice Anderson, District 5
Ayes: Anderson, Bastian, Berley, Chaplin, Chrisse, Grill, Krucek, Tornatore, Wiley
Absent: Chassee, Elliott, Grasso
B. Action Item -- Recommendation for approval of a 4th agreement modification, 3rd time extension for project number CD15-12, DuPage Pads Roof Replacement, until September 30, 2018.
Chan explained the DuPage Pads currently has two open CDBG projects: a roof replacement for the client service building and expansion of client service building. The time extension request is to allow both projects to run concurrently.
On a voice vote, the motion passed.
Result: Adopted [Unanimous]
Mover: John Berley, Addison Asst Village Mngr/Community Dev Di
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bastian, Berley, Chaplin, Chrisse, Grill, Krucek, Tornatore, Wiley
Absent: Chassee, Elliott, Grasso
6. Other Business
Keating informed the Committee that the CDC Department was in the process of developing the 2018 CDBG funding recommendations. The recommendations will be brought to the January 2, 2018 meeting. Due to the importance of quorum, Keating requested that the committee members notify the department as soon as possible if they will be unable to attend.
7. Adjournment
Berely made the motion, seconded by Anderson, to adjourn the meeting at 11:48am.
On a voice vote, the motion passed.
8. Next Meeting Date - January 2, 2018
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