DuPage County Technology Committee met Sept. 12.
Here is the agenda provided by the Committee:
1. Call to Order
9:00 Am Meeting Was Called To Order By District 5 Janice Anderson At 9:12 Am.
2. Roll Call
Present: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Berlin, Elliott (Excused), Fichtner
Member Chaplin moved, seconded by Member Krajewski to allow Chairman Wiley to participate via telephone, as he is away on U.S. Military business. All ayes, motion carried. Vice Chairwoman Janice Anderson presided.
Aaron Jacobs was present as a representative for Member John Zaruba, County Sheriff.
Vice-Chairwoman Anderson noted that Member Elliott was excused to attend another meeting.
3. Chairman's Remarks
None.
4. Public Comment
None.
5. Approval Of Minutes
A. Technology Committee - Regular Meeting - Aug 22, 2017 9:00 AM
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Gwen Henry, Ex-Officio - Treasurer
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
6. Action Items
A. Budget Transfers -- $8,500.00 from 1100-2900-53828 (Contingencies) to 1100-2900- 52100 (IT Equipment Small Value) $6000.00 and 1100-2900-53510 (Travel Expense) $2500.00 to cover small value purchases and employee travel reimbursements for the remainder of FY17.
Result: Adopted [Unanimous]
Mover: Chris Kachiroubas, Circuit Court Clerk
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
B. Budget Transfers -- $6,322.00 from 1000-1110-53410 (Rental of Machinery & Equipment) to 1000-1110-50010 (Overtime) $6,000.00 and 1000-1110-50050 (Temporary Salaries/On Call) $322.00 to cover overtime and temporary salary expenses for the remainder of FY17.
Result: Adopted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
C. Authorization to Travel -- Approval is requested to have the Chief Information Officer attend the Illinois Counties Information Management Association (ICIMA) 2016 Fall Conference in Utica, Illinois from October 4, 2017 through October 6, 2017 for an approximate cost of $520.00.
Member Henry moved, seconded by Member Chaplin to combine and approve items 6C through 6E. All ayes. Motion carried.
Result: Adopted [Unanimous]
Mover: Gwen Henry, Ex-Officio - Treasurer
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
D. Authorization to Travel -- Approval is requested to have the GIS Manager attend the Annual Illinois GIS Association Conference in Bloomington, IL from October 3, 2017 through October 4, 2017 for an approximate cost of $685.00.
Result: Adopted [Unanimous]
Mover: Gwen Henry, Ex-Officio - Treasurer
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
E. Authorization to Travel -- Approval is requested to have a Senior GIS Analyst attend the Annual Illinois GIS Association Conference in Bloomington, IL from October 3, 2017 through October 4, 2017 for an approximate cost of $685.00.
Result: Adopted [Unanimous]
Mover: Gwen Henry, Ex-Officio - Treasurer
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
F. TE-P-0378-17 Recommendation for the approval of a contract purchase order issued to SDF Professional Computer Service, Inc. dba SAI Computers, for the purchase of 65 desktop computers for various general fund departments, for Information Technology, for a contract total of $44,850.00, per lowest responsible bid #17-146-LG.
Member Bucholz asked if the departments do not budget for desktop replacements. Don Carlsen, CIO, stated that these replacements come out of the IT budget, and are budgeted for each year. Member Bucholz requested a list of which departments IT supplies desktop replacements for as well as which departments will be receiving the 65 machines included in this contract.
Member Chaplin asked why the dollar amount on the resolution is different than the amount on the bid paperwork. Wendi Wagner, Network Support Manager, responded that the total amount on the bid was incorrect because the math was off; what we have on our purchase requisition is correct.
Result: Adopted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
G. TE-R-0328-15 RESOLUTION -- Amending the Uniform Rate Schedule for DuPage County map and geospatial products.
Result: Adopted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
H. 2017-261 2017-257 : Treehouse TCAccess Annual Maintenance
Result: Approved [Unanimous]
Mover: Robert Grogan, County Auditor
Seconder: Fred Bucholz, Recorder
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
I. 2017-262 2017-258 : Kronos Incorporated (Professional Services - Upgrade)
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Fred Bucholz, Recorder
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
J. 2017-259 Recommendation for the approval of a contract purchase order to Call One to provide long distance and toll free telephone service for Information Technology. This contract covers the period March 1, 2017 through November 30, 2017, for a contract total amount $8,000.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Fred Bucholz, Recorder
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
K. Change Order -- TE-P-0212A-17 - Amendment to Resolution TE-P-0212-17 (County Contract 2642-0001-SERV), issued to CDW Government, Inc. for Azure Cloud Services for ArcGIS and SQL Servers, for Information Technology - GIS Division, to update the network configuration and increase the contract amount for an additional server needed for the overall network schema, to increase the contract by $23,799.04, resulting in an amended contract total of $147,429.04, an increase of 19.25%.
Result: Adopted [Unanimous]
Mover: Robert Grogan, County Auditor
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
L. Consent Item -- Graybar Electric Company, Inc. P.O. 1918-1 SERV Extend Contract to December 31, 2017
Result: Adopted [Unanimous]
Mover: Robert Grogan, County Auditor
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
7. Informational Items
Member Grogan moved, seconded by Member Kachiroubas to combine and place on file items 7A and 7B. All ayes. Motion carried.
A. JPS-P-0379-17 Recommendation for the approval of a contract purchase order to Global Tel*Link for the purchase and installation of two (2) lobby scheduling kiosks w/card readers, including staff training, software maintenance, and support services through 2022 for the DuPage County Jail, for a contract total not to exceed $72,000.00, proposal #17-009-LG. (Funding will come from the inmate welfare fund)
Result: Adopted [Unanimous]
Mover: Robert Grogan, County Auditor
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
B. 2017-250 Recommendation for the approval of a contract purchase order to Azteca Systems, LLC for renewal of software support and maintenance for Cityworks, for Public Works, Drainage, and Stormwater Management, for the period October 1, 2017 through September 30, 2018, for a total contract amount not to exceed $13,820.00 (Public Works share $4,607.00 - Drainage share $4,607.00 - Stormwater Management share $4,606.00)
Result: Approved [Unanimous]
Mover: Robert Grogan, County Auditor
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley,
Zaruba
Absent: Berlin, Fichtner
Absent: Elliott
8. Old Business
None.
9. New Business
None.
10. Adjournment
With no further business, the meeting was adjourned.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6132&Inline=True
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