DuPage County Technology Committee met Aug. 8.
Here is the minutes provided by the Committee:
1. Call to Order
9:00 AM meeting was called to order by District 5 Janice Anderson at 9:42 AM.
2. Roll Call
Present: Anderson, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Jacobs
Absent: Berlin, Bucholz, Fichtner (Excused), Zaruba
Member Elliott moved, seconded by Member Chaplin to allow Chairmain Wiley to participate via telephone, as he is away on U.S. Military business. All ayes, motion carried. Vice- Chairwoman Janice Anderson presided.
Aaron Jacobs was present as a representative for Member John Zaruba, County Sheriff.
Member Fichtner was unable to attend due to a scheduling conflict with another meeting.
3. Chairman's Remarks None.
4. Public Comment
5. Approval Of Minutes
A. Technology Committee - Regular Meeting - July 18, 2017 9:00 AM
Result: Accepted [Unanimous]
Mover: Gwen Henry, Ex-Officio - Treasurer
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Jacobs
Absent: Berlin, Bucholz, Zaruba
Absent: Fichtner
6. Budget Transfers
A. Budget Transfers -- Budget adjustment of $68,650.00 from 1000-1110-53610 (Instruction & Schooling), 1000-1110-53410 (Rental of Machinery & Equipment), 1000-1110-52000 (Furniture/Machinery/Equipment - Small Value), and 1000-1110-53090 (Other Professional Services) to 1000-1110-53370 (Repair & Maintenance - Other Equipment), 1000-1110-53600 (Dues & Memberships), and 1000-1110-53830 (Other Contractual Expenses) to pay invoices for PC repair and to cover the cost of hardware maintenance costs for the remainder of FY17, for Information Technology.
Result: Adopted [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Jacobs
Absent: Berlin, Bucholz, Zaruba
Absent: Fichtner
B. Budget Transfers -- Budget adjustment of $40,000.00 from 1000-1110-53807 (Software Maintenance) to 1000-1110-53806 (Software Licenses) to pay for the Microsoft Visual Studio Enterprise Licenses, for which the budget was inadvertently placed in the wrong account code, for Information Technology.
Member Elliott moved, seconded by Member Chaplin to combine and approve items 6A and 6B. All ayes. Motion carried.
Result: Adopted [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Jacobs
Absent: Berlin, Bucholz, Zaruba
Absent: Fichtner
7. Action Items
A. TE-P-0351-17 Recommendation for the approval of a contract purchase order to PSR Incorporated, for high availability monitoring, support, and maintenance for IBM Business Class Server and Enterprise Storage, for Information Technology. This contract covers the period of September 11, 2017 through September 10, 2021, for a total contract amount of $142,178.84. Exempt from bidding per DuPage County Purchasing Ordinance, Article 4-102(5) (Sole Source).
Result: Adopted [Unanimous]
Mover: Kevin Wiley, Chairman
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Jacobs
Absent: Berlin, Bucholz, Zaruba
Absent: Fichtner
B. TE-P-0352-17 Recommendation for the approval of a contract purchase order to SWC Technology Partners, Inc., for the annual software maintenance for FireEye Security software for the period of October 9, 2017 through October 8, 2018, for Information Technology, for a total contract amount of $54,089.00. Per Intergovernmental Agreement between the County of DuPage and the Government Services Administration (GSA).
Result: Adopted [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Jacobs
Absent: Berlin, Bucholz, Zaruba
Absent: Fichtner
C. 2017-240 Recommendation for the approval of a contract purchase order to PCM Sales, Inc., to furnish and deliver desktop computers for the Community Services CSBG Grant Program, for a total contract amount of $13,775.00; per lowest responsible quote #17- 141-LG. Member Elliott moved, seconded by Member Chaplin to combine and approve items 7B and 7C. All ayes. Motion carried.
Member Grogan asked if quotes were required for the purchase of desktop computers. Don Carlsen, CIO, explained they were not but instead, IT requested quotes in order to do their due diligence in finding the best price available from different vendors.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Jacobs
Absent: Berlin, Bucholz, Zaruba
Absent: Fichtner
8. Informational Items
A. DT-P-0227-17 Recommendation for the approval of a contract purchase order to CDW- Government, to furnish and deliver computer hardware, peripherals, software and licensing, as needed for the Division of Transportation, for the period August 19, 2017 through August 17, 2018, for a contract total not to exceed $43,900.00; Contract pursuant to the Intergovernmental Cooperation Act (National IPA)
Result: Adopted [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Jacobs
Absent: Berlin, Bucholz, Zaruba
Absent: Fichtner
B. 2017-204 Recommendation to approve the renewal of the ZoomGrants Agreement for the web-based grant application service, from July 1, 2017 through June 30 2018 for Community Development, for a contract total not to exceed $8,500.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Member Elliott moved, seconded by Member Chaplin to combine and approve items 8A and 8B. All ayes. Motion carried.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Jacobs
Absent: Berlin, Bucholz, Zaruba
Absent: Fichtner
9. OLD BUSINESS Member Elliott requested to be excused from the meeting in order to attend the Legislative Committee meeting. Vice-Chairwoman Anderson obliged.
Following items 9A and 9B, Mr. Carlsen provided a brief update to the committee regarding the Election Commission website issue. He explained IT received a report back from a web server management company, who was able to pinpoint the issue and recommend a resolution.
A. Budget - IT & GIS
Mr. Carlsen provided an IT & GIS budget update.
Result: Announced
B. GIS Shared Services
Tom Ricker, Manager of GIS, provided a brief shared services update.
Result: Announced
10. New Business None.
11. Adjournment With no further business, the meeting was adjourned.
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