DuPage County Health and Human Services Committee met August 1.
Here is the minutes as provided by the committee:
1. Call to Order
10:15 AM meeting was called to order by Chair Robert L Larsen at 10:22 AM.
2. Roll Call
Present: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
3. Public Comment
No public comments were received at this meeting.
4. Chairman's Report - Chair Larsen
Chairman Larsen welcomed Janelle Chadwick to her new position as the Administrator of the
DuPage Care Center.
5. Approval of Minutes
Health & Human Services - Re-Scheduled - Jul 11, 2017 10:15 AM
Result: Accepted [Unanimous]
Mover: Sam Tornatore, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
6. Community Services - Mary Keating
CS Requests That Also Require Finance And/Or County Board Approval
A. FI-R-0339-17 Resolution -- Acceptance and Appropriation of the Illinois
Department of Human Services Supportive Housing Program Grant PY18
Agreements No. FCSWH00172 and FCSWH00352 Company 5000 - Accounting
Unit 1760 $126,052
Result: Accepted [Unanimous]
Mover: Tonia Khouri, District 5
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
B. FI-R-0340-17 Resolution -- Acceptance And Appropriation of the HUD
Homeless Management Information System Grant PY18 Agreement No.
IL0306L5T141609, Company 5000 Accounting Unit 1480, $154,556
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
C. FI-R-0341-17 Resolution -- Acceptance & Appropriation of Illinois Department
of Human Services (ILDHS) Emergency Solutions Grant (ESG) PY18 Agreement
Number FCSWH03761 Company 5000 - Accounting Unit 1695 $33,430.00
Result: Accepted [Unanimous]
Mover: Sam Tornatore, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
D. Change Order -- Amendment to Contract 767-0001-SERV issued to Toshiba America
Business Solutions Inc., for multifunctional device equipment, supplies and software
for Community Services - LIHEAP, to extend the contract through September 30,
2018, and increase encumbrance in the amount of $3,570.45 resulting in an amended
contract total of $17,190.17, an increase of 26.22%. (Grant funded)
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
E. Change Order -- Amendment to Contract 771-0001-SERV issued to Toshiba America
Business Solutions Inc., for multifunctional device equipment, supplies and software
for Community Services - Weatherization, to extend the contract through September
30, 2018, and increase encumbrance in the amount of $1,319.88 resulting in an
amended contract total of $9,274.16, an increase of 16.59%, resulting in a cumulative
increase of 18.63%. (Grant funded).
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Tonia Khouri, District 5
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
7. Community Development Commission - Mary Keating
CDC Requests That Also Require Finance And/Or County Board Approval
A. HHS-R-0342-17 Resolution -- Recommendation for approval of a fourth
modification, third six-month Time Extension with Bridge Communities, Project
Number HM15-05, extending the agreement to January 31, 2018 for the rehabilitation
of 26 rental units.
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
B. HHS-R-0343-17 Resolution -- Recommendation for approval of a HOME
Investment Partnership Agreement Modification third time extension request until
September 1, 2017 between DuPage County and Habitat for Humanity, Project
NSP08-02a
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Tonia Khouri, District 5
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
C. HHS-R-0344-17 Resolution -- Recommendation for approval of a Third CDBG
Agreement Modification with DuPage P.A.D.S, Project Number CD15-12, extending
the project completion date to March 31, 2018.
Result: Accepted [Unanimous]
Mover: Tonia Khouri, District 5
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
D. HHS-R-0345-17 Resolution -- Recommendation for approval of a third
agreement modification with the Village of Addison, Project Number CDBG-DR-13
buy-out and demolition of 540 N. Highview, to increase funding in the amount of
$19,681.25 for a total project cost of $189,218.75.
Result: Accepted [Unanimous]
Mover: Tonia Khouri, District 5
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
E. 2017-204 Recommendation to approve the renewal of the ZoomGrants Agreement for
the web-based grant application service, from July 1, 2017 through June 30 2018 for
Community Development, for a contract total not to exceed $8,500.00. Other
Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a).
Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
8. DuPage Care Center - Janelle Chadwick
A. DuPage Care Center Requests That Also Require Finance And/Or County Board
Approval
1. HHS-P-0235-17 Recommendation for the approval of a contract purchase order to
Joerns LLC, for the rental of Joern TriLo 36 bed frame with fluid immersion
simulation system for the DuPage Care Center, for the period August 9, 2017 through
August 8, 2018, for a contract total amount not to exceed $26,038.80, per low bid
#17-110-GV.
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
2. HHS-P-0236-17 Recommendation for the approval of a contract purchase order to
Arixum, Inc., for supplies for the medication dispensing machine in the Pharmacy
Department at the DuPage Care Center, for the period August 16, 2017 through
August 15, 2018, for a contract total not to exceed $36,000.00, per 55 ILCS 5/5-1022
“Competitive Bids” (c) not suitable for competitive bids - Sole Source.
Result: Accepted [Unanimous]
Mover: Tonia Khouri, District 5
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
3. HHS-P-0237-17 Recommendation for the approval of a contract purchase order to
Lakeshore Dairy Inc., for fluid dairy for the DuPage Care Center residents and
cafeteria and cafe's located in the JTK Administration Building and Judicial Office
facility, for the period September 1, 2017 through August 31, 2018, for a contract
total amount not to exceed $75,500.00, per renewal option under bid #14-149-GV,
third and final optional one year renewals
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
B. DuPage Care Center Requests for Parent Committee Final Approval
Items 8.B.1. and 8.B.2. were combined and approved.
Result: Accepted [Unanimous]
Mover: Sam Tornatore, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
1. 2017-205 Recommendation for the approval of a contract purchase order to Direct
Supply, for wheelchairs and cushions for the DuPage Care Center, for the period
August 2, 2017 through November 30, 2017, for a contract total not to exceed
$5,288.00, per low quote #Q17-124-GV.
2. 2017-206 Recommendation for the approval of a contract purchase order to Arixum,
Inc., for maintenance/support for the FastPak Elite medication dispensing machine for
the Pharmacy at the DuPage Care Center, for the period September 1, 2017 through
August 31, 2018 for a contract total not to exceed $10,890.00, sole source per DuPage
County Purchasing Ordinance, Article 4-102(5).
9. Budget Transfers
Budget Transfers 9.A. through 9.C. were combined and approved.
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Sam Tornatore, Vice Chair
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
A. Budget Transfers -- DuPage Care Center - To transfer budgeted funds, allowing for
posting of payroll expense by accounting unit and by account for overtime and part time
help- $49,531.00
B. Budget Transfers -- DuPage Care Center - To transfer budgeted funds, allowing for
posting of payroll expense by accounting unit and by account for flexible benefit earnings
- $11,267.00
C. Budget Transfers -- DuPage Care Center - To transfer budgeted funds, allowing for the
posting of payroll expense by accounting unit and by account for temporary and on-call
salaries and benefit payments - $229,050.00
10. Travel Requests - Overnight - Require County Board
Approval
Travel Requests 10.A. through 10.G. were combined and approved.
Result: Accepted [Unanimous]
Mover: Tonia Khouri, District 5
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
A. Authorization to Travel -- Community Services Intern to attend the Adult Protective
Services (APS) mandatory Caseworker's Training in Springfield, Illinois from September
13, 2017 through September 15, 2017. Expenses to include lodging, mileage, and per
diem for approximate total of $335.50. Grant funded.
B. Authorization to Travel -- Community Development Manager to attend the National
Association for County, Community and Economic Development (NACCED)
Conference in Portland, Oregon from September 10, 2017 through September 13, 2017.
Expenses to include registration, transportation, lodging, and per diems for approximate
total of $2,095.00. Grant funded.
C. Authorization to Travel -- Director of Community Services to attend the National
Association for County, Community and Economic Development (NACCED)
Conference in Portland, Oregon from September 10, 2017 through September 13, 2017.
Expenses to include registration, transportation, lodging, and per diems for approximate
total of $2,095.00. Grant funded.
D. Authorization to Travel -- Community Services Administrator to attend the Illinois
Alliance of Information and Referral Systems (AIRS) Board Meeting and Training
Conference in Bloomington, Illinois from September 28, 2017 through September 29,
2017. Expenses to include registration, lodging, miscellaneous expenses (mileage,
parking, etc.) and per diems for approximate total of $362.00. Grant funded.
E. Authorization to Travel -- Community Services Homeless Management Information
Systems (HMIS) Manager to attend the Fall National Human Services Data Consortium
Conference in San Diego, California from October 10, 2017 through October 13, 2017.
Expenses to include registration, transportation, lodging, miscellaneous, and per diem for
approximate total of $1,887.00. Grant funded 5000-1470.
F. Authorization to Travel -- Community Services Weatherization Program Manager to
attend a series of ten courses and exam to obtain a Weatherization Certification in
Champaign, Illinois, various dates from August 14, 2017 through January 12, 2018.
Expenses to include lodging, miscellaneous transportation, and per diem for an
approximate total not to exceed $7,281.00. Grant funded 5000-1430
G. Authorization to Travel -- Community Development Administrator to attend the Annual
Conference for National Association for County, Community and Economic
Development (NACCED) in Portland, Oregon September 10, 2017 through September
13, 2017. Expenses to include registration, transportation, lodging, and per diem for
approximate total of $2,095.00. Grant funded.
11. Residency Waivers - Janelle Chadwick
Recommendation to approve one out of county residency waiver
Result: Accepted [Unanimous]
Mover: Sam Tornatore, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Chaplin, Grasso, Khouri, Larsen, Tornatore
Absent: Grant
12. Community Services Update - Mary Keating
Mary Keating, Director of Community Services, stated a Community Care Program Task Force
was created with the new state budget to look at the Community Care Program, which serves the
senior population. The Department on Aging reached out to DuPage County Senior Services
seeking a case manager representative to participate on the task force along with State
Representative David Olsen and other elected officials. Case Coordinator Brandy Schank, with
ten years of committed service to the Community Care Program, was selected to represent
DuPage County and case managers statewide.
Chairman Larsen asked about the time commitment and how this would affect Ms. Schank's
current position. Staff replied that this should be minimum; there will be a requirement for an
initial visit to Springfield, with subsequent webcam and conference calls.
Shefali Trivedi, the manager of Giving DuPage, a program with a mission to promote
voluntarism countywide, spoke about the Do Good DuPage campaign, which is an initiative to
engage 150,000 people, each doing one to two things to give back to the community. This
initiative was started to inform citizens of the Giving DuPage program and to engage and
connect those that want to volunteer with the resources in the community. Ms. Trivedi
demonstrated the online access portal (link below), which offers ideas, resources, and links to
volunteer. Once completed, there is a “Shared Page” to add the voluntarism.
Chairman Larsen urged all to “like” the DoGood page and post the link on their FaceBook page
to spread the word to the community.
<http://www.givingdupage.org/dogood>
Ms. Trivedi stated that the 108 agencies that replied to the first volunteer impact survey
demonstrated that 70,000 volunteers fulfilled millions of hours of donated time in the past year,
keeping many of these organizations afloat.
The official Do Good DuPage kickoff meeting will be held on August 8 between 5:00 p.m. and
7:00 p.m. at Benedictine University in Lisle, Illinois. The invitation list includes the DuPage
County Board members, the Choose DuPage members, city and village mayors, Chambers of
Commerce's, school superintendents, and community and faith leaders. The focus is to gather as
many people as possible with a large sphere of influence to reach out and connect as many
people as possible to Giving DuPage.
2018 Budget Presentation
Mary Keating stated the budget presentation refers to the general fund portion of the
Community Services total budget. The department manages four general fund budgets, one
special revenue fund, and nineteen grant funds. Ms. Keating explained that she produced an
overall aggregated Department of Community Services general funds budget request and
showed a breakdown two ways; by fund and by category.
She explained the increase in personnel is a result of working with Human Resources and
determining the mental health positions in Psychological Services and the Family Center
were significantly under market, resulting in turnover and difficulties in recruiting.
Additionally, Ms. Keating is looking to fill a senior staff assistant and part-time mental health
clinician position that have been vacant for a long time but a part of the current headcount in
the general fund.
Ms. Keating stated there is a Community Services' strategic initiative that involves the
implementation of medication assisted treatment through Psychological Services and the
DuPage County Health Department. Ms. Keating is meeting with Karen Ayala from the
Health Department to explore opportunities for shared services producing cost savings, such
as the medication assisted treatment program and the utilization of the Health Department
software licenses. The latter collaboration alone would reduce the need for the $30,000
request in the software licensing budget line for Psychological Services.
Decreases for the 2018 budget include the contractual line, due to Psychological Services
being able to bill Medicaid for counseling services previously charged to Community
Services; Interpreter Services, due to a stabilization in usage and a recently negotiated
contract producing cost savings; and the Family Self Sufficiency Program, which has
experienced a decline in enrollment.
Additionally, revenue is being generated through Psychological Services due to the collection
of Medicaid reimbursement for services provided and staff committed to collecting fees from
clients served.
In closing Ms. Keating stated the net expense for the 2018 budget request for Community
Services shows a 4% increase but with the reductions mentioned will be approximately a 3%
overall increase.
Discussion ensued and Ms. Keating answered questions from committee members regarding
the fulfillment of staff and the interpreter services.
The presentation handout is attached hereto and made part of the minutes packet.
13. DuPage Care Center Update - Janelle Chadwick
Janelle Chadwick, Administrator of the Care Center, stated she has a background in long term
care as a respiratory care therapist. Ms. Chadwick stated she is a question oriented person and
commended the staff for their assistance and support. She added they are in preparation for the
annual survey.
14. Old Business
15. New Business
16. Informational Items
Grant Proposal Notifications -- GPN and Report - Aging Case Coordination Unit Fund
PY18 $5,130,856
Chairman Larsen requested a motion to receive and place the informational
item on file. Member Tornatore so moved, Member Chaplin seconded, motion
carried, all ayes.
17. Adjournment
There being no further business, the meeting was adjourned at 11:13 a.m.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6088&Inline=True
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