DuPage County Public Works Committee met June 6.
Here is the minutes provided by the Committee:
1. Call to Order
9:15 am meeting was called to order by Chair James Healy at 9:15 am.
2. Roll Call
Present: Grasso, Healy, Larsen, Noonan
Absent: Fichtner (Excused), Grant (Excused)
Members Fichtner and Grant were excused due to continued need for a quorum at Environmental Committee.
3. Public Comment
4. Approval of Minutes
A. Public Works Committee - Regular Meeting - May 16, 2017 9:15 am
Result: Accepted [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
5. Budget Transfers
The motion was to combine and approve the Budget Transfers as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
A. Budget Transfers -- Request for transfer of funds - from 1000-3200-53830 (Other Contractual Expenses) $15,750.00 to 1000-3200-52200 (Operating Supplies) $15,000.00, 1000-3200-53260 (Wireless Communication SVC) $750.00. Transfer needed for operating supplies including seed and sod for restoration, and wireless service for Drainage staff.
B. Budget Transfers -- Request for transfer of funds - from 2000-2665-52260 (Fuel & Lubricants) $2,000.00, 2000-2640-53828 (Contingencies) $700.00, 2000-2665-52260 (Fuel & Lubricants) $5,000.00, 2000-2665-53808 (Statutory & Fiscal Charges) $13,000.00 to 2000-2555-52260 (Fuel & Lubricant) $2,000.00, 2000-2640-53380 (Repair & Mtce Auto Equipment) $300.00, 2000-2640-53807 (Software Maint Agreements) $400.00, 2000-2665-52270 (Maintenance Supplies) $8,000.00, 2000-2665-53800 (Printing) $7,000.00, 2000-2665-53610 (Instruction & Schooling) $3,000.00. Transfer is needed to increase fuel line for sewer and decrease fuel line for central admin. Transfer to cover vehicle repairs, new software maintenance agreement for water, printing of billing forms and envelopes and industry conference and training.
6. Consent Items
The motion was to combine and approve the Consent Agenda items as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
A. Consent Item -- KA Steel Chemicals Inc. - Contract Close
B. Consent Item -- KLF Enterprises - Contract Close
C. Change Order -- Ozinga Ready Mix Concrete Inc. - Contract Close
D. Consent Item -- MSC Industrial Supply Co. - Contract Close
E. Consent Item -- Plote Construction Inc. - Contract Close
F. Consent Item -- CDW-Government - Contract Close
G. Consent Item -- Standard Equipment Company - Contract Close
H. Consent Item -- Keno & Sons - Contract Close
I. Consent Item -- K-Five Construction - Contract Close
J. Consent Item -- Graybar Electric - Contract Close
K. Consent Item -- Herc Rentals Inc. - Contract Close
L. Consent Item -- Evoqua Water Technologies - Contract Close
M. Consent Item -- Christopher B. Burke Engineering, Ltd. - Contract Close
N. Consent Item -- Insituform Technologies USA - Contract Close
O. Consent Item -- Industrial Network - Contract Extension Only
7. Claims Report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
The motion was to combine and approved the Claims Report as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
8. Joint Purchasing Agreement
A. 2017-156 Recommendation for the approval of a contract purchase order to MSC Industrial Supply, to furnish and deliver miscellaneous maintenance, repair and operation parts and supplies as needed for County facilities, for Facilities Management, for the period July 1, 2017 through June 30, 2018, for a total contract amount not to exceed $7,500.00. Contract let pursuant to the Intergovernmental Cooperation Act NASPO #1862
Result: Approved [Unanimous]
Mover: Gary Grasso, District 3
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
B. 2017-157 Recommendation for the approval of a contract purchase order to Fastenal Company, to furnish and deliver miscellaneous maintenance, repair and operation parts and supplies as needed for County facilities, for the period July 1, 2017 through June 30, 2018, for a total contract amount not to exceed $7,500.00. Contract let pursuant to the Intergovernmental Cooperation Act NASPO #1862
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
C. 2017-158 Recommendation for the approval of a contract purchase order to Applied Industrial Technologies, to furnish and deliver HVAC fan unit belts, miscellaneous maintenance, repair and operation parts and supplies as needed, for the County facilities, for Facilities Management, for the period August 1, 2017 through July 31, 2019, for a contract total amount not to exceed $20,000.00. Contract let pursuant to the Intergovernmental Cooperation Act US Communities #16154
Result: Approved [Unanimous]
Mover: Gary Grasso, District 3
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
D. FM-P-0186-17 Recommendation for the approval of a contract purchase order to Weatherproofing Technologies Inc., to provide roof restoration at the Power Plant, for roofs 1, 3 and 4, for Facilities Management, for the period through November 30, 2017, for a total contract amount not to exceed $126,907.69. Contract let pursuant to the Intergovernmental Cooperation Act TCPN #R132205
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
9. Low Quote
A. 2017-159 Recommendation for the approval of a contract purchase order to PDC Laboratories, Inc., for contaminant testing on County owned water systems as required by IEPA, for Public Works, for the period July 1, 2017 through June 30, 2018, for a contract total amount not to exceed $8,419.00, per low quote #17-108BF
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
B. 2017-160 Recommendation for the approval of a contract purchase order to United Rentals (North America) Inc, for the purchase of one (1) JLG 20 MVL Self-Propelled Work Platform with Extension Deck Lift, for Facilities Management, for a total contract amount not to exceed $13,940.00, per low quote Q#17-097-BF
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
C. 2017-161 Recommendation for the approval of a contract purchase order to ETP Labs, Inc., for Coliform (TCR) E.coli raw and distribution water testing on County owned water systems as required by IEPA, for Public Works, for the period July 1, 2017 through June 30, 2018, for a contract total amount not to exceed $3,475.00, per low quote #17- 108BF
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
D. 2017-162 Recommendation for the approval of a contract purchase order to Service Envelope Corporation, for #10 window and #9 business reply envelopes for sewer and water bill mailing, for Public Works, for a contract total amount not to exceed $6,189.00, per low quote Q17-099GV
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
E. 2017-163 Recommendation for the approval of a contract purchase order to Xylem Water Solutions for the purchase of (1) 4" Flygt submersible pump for the Willow Falls Lift Station, for Public Works, for a contract total amount not to exceed $12,665.44, per low quote Q17-090JM.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
10. Sole Source
A. 2017-164 Recommendation for the approval of a contract purchase order to Hydro International, for 12" replacement belts for the grit snail conveyor at the Knollwood Wastewater Treatment Facility, for Public Works, for a contract amount not to exceed $13,182.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
11. Bid Award
A. FM-P-0187-17 Recommendation for the approval of a contract purchase order to EHC Industries, Inc., to provide time and material asbestos abatement services as needed for County facilities, for the period June 14, 2017 through June 13, 2018, for Facilities Management, for a total contract amount not to exceed $50,000.00, per lowest responsible bid #17-076-DT
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
12. Bid Renewal
A. PW-P-0188-17 Recommendation for the approval of a contract purchase order to Polydyne, Inc., to supply polymer for both the Woodridge and Knollwood Wastewater Treatment Facilities, for Public Works, for the period July 14, 2017 through July 13, 2019, for a contract total amount not to exceed $550,000.00, per renewal option under bid award #15-117-GV, final two year option to renew.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
B. FM-P-0189-17 Recommendation for the approval of a contract purchase order to Charles Equipment Energy Systems LLC, for semi-annual inspection, preventive maintenance, and emergency call out service for campus backup emergency generators, for the period July 15, 2017 through July 14, 2018, $67,050.00 for Facilities Management, $5,285.00 for Animal Control and $4,465.000 for the Division of Transportation, for a contract total amount not to exceed $76,800.00, per renewal option under bid award #15-118-GV, second option to renew
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
13. Contract Increase
A. Change Order -- FIp-022A-13 - Amendment to Resolution FI-P-022-13, issued to Toshiba American Business Solutions, Inc., to maintain the current copier service and pricing through September 2018, for Public Works, to increase the contract in the amount of $10,345.00, taking the original contract amount of $49,484.84, first amendment in the amount of $361.92, resulting in a amended contract total amount not to exceed $60,191.76, a cumulative increase of 21.64%. (601-Serv)
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
14. Action Items
A. PW-P-0190-17 Recommendation for the approval of a contract purchase order to AT&T, to provide analog business lines and analog circuits for Public Works facilities, for the period August 1, 2017 through July 31, 2019, for a total contract amount not to exceed $170,000.00, per most qualified offer per Proposal P-17-002-LG.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
B. 2017-165 Recommendation for the approval of a contract purchase order to GE Intelligent Platforms, Inc., for software upgrades, license fees and technical support, for Public Works and Stormwater Management, for the period June 30, 2017 through June 29, 2018 for a contract total amount not to exceed $14,731.37, per 55 ILCS5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00 (Public Works $9,201.68 - Stormwater Management $5,529.69)
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
15. Discussion
A. Discussion -- Strategic Initiatives Update
Director Kottmeyer presented committee with the updated Strategic Initiatives. The motion was to receive and place on file.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
16. Informational
A. FM-P-0191-17 Ratification of an Emergency Procurement to Commercial Mechanical Inc., to provide the replacement of 8 chilled water coils for the Judicial Office Facility, for a total contract amount not to exceed $310,000.00. Emergency Procurement per 55 ILCS 5-1022 based upon being necessary to minimize or prevent serious disruptions in County services
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
17. Old Business
18. New Business
A. Furniture Procurement Discussion
Director Kottmeyer gave a presentation on the current and proposed procedures for ordering furniture.
19. Adjournment
There being no further business, the meeting was adjourned at 10:12 am
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