DuPage County Finance Committee will meet at 8 a.m. Tuesday, April 11.
Here is the agenda provided by the Committee:
1. Call to Order
2. Roll Call
3. Public Comment
4. Chairman's Remarks
5. Morton's Arboretum Conduit Bonds
A. Discussion
1. Bond Resolution
2. Bond and Loan Agreement
3. Notice
6. Approval of Minutes
A. Finance Committee - Regular Meeting - Tuesday March 28th, 2017
7. Budget Transfers
A. FI-R-0220-17 Resolution -- Budget Transfers 4-11-17 Budget Transfers Various Companies and Accounting Units
8. Procurement Requisitions
A. Finance - Fichtner
1. Change Order -- FI-P-0556A-15 Amendment to Resolution FI-P-0556-15, issued to Mesirow Insurance Services, Inc. (Midwest Employers Casualty Company), for Workers’ Compensation Insurance for Finance, to increase the encumbrance $6,983.00 and extend the contract from December 1, 2016 to June 30, 2017, resulting in a new contract total amount not to exceed $234.664.00, an increase of 3.07% (1402-0001 Serv)
2. CP-R-0222-17 Resolution -- Recommendation for the Renewal of Solicitation #13-065 awarded for Multifunctional Device Equipment, Supplies, Software and Service Solutions for National Intergovernmental Purchasing Alliance Cooperative Purchasing Agreement to Toshiba America Business Solutions, Incorporated, for the period of October 1, 2017 through September 30, 2018, per renewal option under Solicitation #13-065.
3. CP-R-0224-17 Resolution -- Recommendation for the Renewal of Solicitation #13-065 awarded for Multifunctional Device Equipment, Supplies, Software and Service Solutions for National Intergovernmental Purchasing Alliance Cooperative Purchasing Agreement to Canon Solutions America, Incorporated, for the period of October 1, 2017 through September 30, 2018, per renewal option under Solicitation #13-065.
B. Development - Tornatore
1. DC-P-0123-17 Recommendation for approval of a contract purchase order to MSGOVERN, for annual software maintenance and support services, as needed, for the period April 1, 2017 through March 31, 2018, for Building & Zoning @ $16,746.98, Division of Transportation @ $7,368.67, Stormwater Management @ $6,028.91, and Public Works @ $3,349.40, for a contract total amount not to exceed $33,493.96; Per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids -Sole Source.
C. Health & Human Services - Larsen
1. HHS-P-0130-17 Recommendation for approval of a contract purchase order to Monaco Mechanical, Inc., to provide mechanical weatherization labor and materials for Villagebrook Apartments Weatherization Project, from April 11, 2017 through August 31, 2017, for Community Services' Weatherization Department, for a contract total not to exceed $495,975.00, per lowest responsible bid #17-034-GV.
2. HHS-P-0131-17 County Contract issued to Optimum Management Resources to provide technical assistance and consultation services to the DuPage County Homeless Continuum of Care. This contract covers the period January 1, 2017 through December 31, 2017 for Community Services, for a contract total amount not to exceed $30,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).). (HUD Continuum of Care Planning Grant Funded)
3. HHS-P-0132-17 Recommendation for the approval of a contract purchase order to CareVoyant, Inc., for five (5) years of software maintenance for the CareVoyant software system and first databank annual usage fee, for the DuPage Convalescent Center, for the period May 1, 2017 through April 30, 2022, for a contract not to exceed $241,277.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids-Sole Source..
D. Judicial/Public Safety - Eckhoff
1. Change Order -- JPS-P-0024A-16 Allied Universal Security Services - Amendment to Resolution JP-P-0024-116 (P.O 2382-0001) issued to Allied Barton Security Services to provide security services for the County Campus, to increase the encumbrance $26,333.44 for the Office of Homeland Security and Emergency Management resulting in an amended contract total not to exceed $2,412,297.61, an increase of 1.10%.
2. JPS-P-0134-17 Recommendation for the approval of a contract purchase order to Currie Motors for the purchase of two (2) 2017 Ford Escape SE 4x4 for the DuPage County Public Defenders, for a contract total not to exceed $43,150.00. Per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" – NWMC Northwest Municipal Conference #165.
3. JPS-R-0215-17 Resolution -- Intergovernmental Agreement for Police Contract Services between the County of DuPage, its Sheriff and the Township of Bloomingdale
4. JPS-R-0216-17 Resolution -- Intergovernmental Agreement for Police Contract Services between the County of DuPage, its Sheriff and the Township of Milton
5. JPS-R-0217-17 Resolution -- Intergovernmental Agreement for Police Contract Services between the County of DuPage, its Sheriff and the Township of York
6. JPS-R-0218-17 Resolution -- Intergovernmental Agreement for Police Contract Services between the County of DuPage, its Sheriff and the Township of Wayne
E. Public Works - Healy
1. FM-P-0125-17 Recommendation for the approval of a contract purchase order to Midwest Environmental, for on-call Professional Environmental Consulting Services, for Facilities Management, for the period through November 30, 2019, for a total contract amount not to exceed $75,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b)
2. FM-P-0126-17 Recommendation for the approval of a contract purchase order to Trane U.S. Incorporated, to provide an AdaptiView Control Panel Upgrade for chiller #1 at the Power Plant, for Facilities Management, for the period April 12, 2017 through June 30, 2017, for a total contract amount not to exceed $111,500.00, per Cooperative Purchasing Agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" U.S. Communities #15-JLP-023.
3. FM-P-0127-17 Recommendation for the approval of a contract purchase order to Trane U.S. Incorporated, to provide a preventive/full service maintenance program for three (3) electric water chillers in the power plant, for the seventeen month period May 1, 2017 through September 30, 2018, for a contract total amount not to exceed $142,200.00, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 “Governmental Joint Purchasing Act” U.S. Communities #15-JLP-023
4. PW-P-0128-17 Recommendation for the approval of a contract purchase order to Rapidview LLC., for parts and labor to repair IBAK sewer televising camera used by the Underground Department, for Public Works, for a four year period April 11, 2017 through March 31, 2019, for a contract total amount not to exceed $40,000.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source
5. FM-P-0129-17 Recommendation for the approval of a contract purchase order to Alpine Demolition Services, LLC, for the demolition of the former Emergency Management Building, 130/136 N. County Farm Road, for the period through August 30, 2017, for a contract total amount not to exceed $246,445.00, per lowest responsible bid #17-028-DT
F. Stormwater - Zay
1. SM-P-0133-17 Recommendation to approve an Agreement Between the County of DuPage Illinois and North Central College for the Sesquicentennial Walkway Permeable Paver Expansion Water Quality Improvement Project, covering the period April 4, 2014 through November 30, 2019, for Stormwater Management, for a contract total amount not to exceed $47,880.00, per the Water Quality Improvement Project-Intergovernmental Agreement
2. SM-P-0136-17 Recommendation for the approval of a contract purchase order to Currie Motors Frankfurt Inc., to furnish and deliver two (2) 2017 Ford Escape SE 4x4 for Stormwater Management, for a contract total not to exceed $44,406.00; per Suburban Purchasing cooperative agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act"
3. SM-P-0137-17 Recommendation for the approval of a contract purchase order to Kovilic Construction Company, Inc., for the Spring Creek Reservoir Gate Replacement Project covering the period through November 30, 2021, for Stormwater Management, for a contract total amount not to exceed $1,424,711.00, per lowest responsible Bid #17-046-DT
4. SM-P-0138-17 Recommendation to approve an Intergovernmental Agreement Between the County of DuPage, Illinois and the Village of Woodridge for the Prentiss Creek Streambank Stabilization Water Quality Improvement Project, covering the period of April 4, 2017 through November 30, 2021, for Stormwater Management, for a contract total amount not to exceed $38,473.00, per the Water Quality Improvement Project - Intergovernmental Agreement
G. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0143-17 Recommendation for the approval of a contract purchase order to CDW Government, Inc. for Azure Cloud Services from Microsoft, for Information Technology, for a total contract amount of $207,698.40, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Microsoft Enterprise Agreement Pricing 01E64940 - EA 8060417.
H. Transportation - Puchalski
1. DT-P-0088-17 Recommendation for the approval of a contract purchase order to Chicago Parts and Sound LLC, to furnish and deliver Ford and Motorcraft Auto and Light Truck Parts, as needed for the Division of Transportation, for the period June 1, 2017 through May 31, 2018, for a contract total not to exceed $40,000.00; Per renewal option under bid award 16-117, first of three options to renew
2. DT-P-0105-17 Recommendation for the approval of a contract purchase order to Collins Engineers, Inc., to provide Professional Engineering Services for the 2017 Bridge Inspection Program for the Division of Transportation, Section 17-BRDGE- 05-EG, for a contract total not to exceed $90,000.00; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
3. DT-P-0108-17 Recommendation for the approval of a contract purchase order to Altec Industries, Inc., to furnish and deliver one (1) Altec AT37G Articulating Telescope Aerial Device Bucket Truck for the Division of Transportation, for a contract total not to exceed $141,554.00; Per Intergovernmental Agreement between the County of DuPage and National Joint Powers Alliance (NJPA)
9. Finance Resolutions
A. FI-R-0213-17 Resolution -- Acceptance and Appropriation of the FFY16 State Court Improvement Program Grant, Grant Award Agreement #CIP-G-1606, Company 5000 Accounting Unit 6140, in the amount of $10,000
B. FI-R-0214-17 Resolution -- Acceptance and Appropriation of the Victims of Crime Act Child Advocacy Center Services Program Agreement #215260 Company 5000 - Accounting Unit 6600 $91,168 (Under the administrative direction of the DuPage County State's Attorney's Office)
C. FI-R-0223-17 Resolution -- Placing Names on Payroll
10. Informational
A. Payment of Claims
1. Payment of Claims -- 3/24/17 Paylist
2. Payment of Claims -- 3/28/17 Paylist
3. Payment of Claims -- 3/31/17 Paylist
4. Payment of Claims -- 4/4/17
B. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN & Report - FFY16 State Court Improvement Grant (CIP) - Administrative Office of the Illinois Courts - Department of Probation and Court Services - Judicial Public Safety Committee - $10,000
11. Old Business
A. ED-P-0106-17 Recommendation for the approval of a contract purchase order to Allsteel Inc., c/o Midwest Office Interiors, for the purchase and installation of office furniture for Workforce Development, for a contract total amount not to exceed $26,173.41, per National IPA Cooperative Purchasing Agreement Pricing in compliance with 30 ILCS 525/2 “ Governmental Joint Purchasing Act”
12. New Business
13. Adjournment
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