Villa Park Committee of the Whole met March 13.
Here is the agenda as provided by the Committee:
1. Call to Order - Roll Call
2. Pledge of Allegiance
3. Amendments of the Agenda
4. Consider a Resolution of the Village of Villa Park, DuPage County, Illinois, Authorizing the Acceptance of a Proposal from Call One of Chicago, Illinois for a Shoretel Voice Over Internet Protocol Phone System for Approximately 128 Phone Sites Through the Suburban Purchasing Cooperative with Lines and Usage Charges Not to Exceed $129,643 in the First Year.
The current phone system utilized by Village staff is aging and varies between sites. Village staff is seeking to upgrade the current seven-site phone system to a networked Voice Over Internet Protocol (VoIP) phone system that will consist of approximately 128 phone and data connections in the amount of $88,796.
Village staff recommends that Call One, of Chicago, IL, be granted a contract for this service, as the company is a preferred vendor registered with the DuPage Mayors and Managers Conference and has offered a discount on current line and use charges. Call One's anticipated line and usage charges are $40,847 for the first year. The Call One discount will result in an estimated annual savings to the Village of $28,660, and as a result of the savings the cost of the VolP system will be recouped in approximately three years. Funds for the VolP system and usage charges have been budgeted within the 2017-18 fiscal year.
5. Discussion Only: FY 2017/2018 Proposed Budget Operations. Prior to the February 27, 2017 Board Meeting, members of the Board were provided with copies of a draft of the FY 2017/2018 budget. The Village will begin review of the proposed FY18 (May 1, 2017 through April 30, 2018) budget with a discussion of the main operations of the Village. This is the first budget workshop, with subsequent workshops planned on March 15 to complete discussion of operations and the capital improvement plan. We anticipate a budget public hearing and first reading of the budget ordinance on April 10, with adoption on April 24, for a May 1, 2017 fiscal year start.
The Villa Park Village Hall is subject to the requirements of the Americans with Disabilities Act of 1990. An elevator is operational at the north side entrance to the Village Hall during normal work hours and also during evenings. Individuals with special needs are requested to contact the Village's Compliance Officer at (630) 834-8500 so that reasonable accommodations can be made for those persons.
6. Consider a Resolution of the Village of Villa Park, DuPage County, Illinois, Authorizing the Proposed Swimming Pool Season Pass Rates and Daily Admission Fees for the 2017 Pool Season Pool pass rates must be finalized by a resolution and approved by the Village of Villa Park, Board of Trustees. In an effort to increase the likelihood of achieving self-sustaining aquatic facilities, the Village raised the season pass rates by 10% in 2013 - 2015, and 5% in 2016. No increase is being requested for calendar year 2017, staff requests the rates and fees remain the Same as the 2016 rates and fees.
Early Bird Discounted Rate
Regular Season Rate May 1 - June 6, 2017
Resident Age 3-59 $53.00 S72.OO
Non-Resident Age 3-59 n/a" $99.00
Resident Senior Age 60+ $48.00 $64.00
Non-Resident Senior Age 60+ n/a $92.00
("Non-residents will not have the option to purchase pool passes at the reduced early bird rate.)
The daily admission fees are recommended to be $7.00 for residents ages 3 and older and $9.00 for non-residents ages 3 and older. The evening discount fee will be $5.00 for residents and $7.00 for non-residents beginning at 5:00 pm. These fees are comparable with neighboring communities with similar aquatic facilities.
7. Consider a Resolution of the Village of Villa Park, DuPage County, Illinois, Authorizing Change
Order Number 3 (Final) to the Contract Between the Village of Villa Park and Chicagoland Paving Contractors Inc., for the 2016 Street Improvement Project for a Deduction in the Amount of $200,657.15
The Village has a contract with Chicagoland Paving Contractors Inc., of Lake Zurich, Illinois, for the 2016 Street improvement Project. The proposed final Change Order #3 consists of the final balancing of contract quantities as measured in the field. The net amount of proposed final Change Order #3 is a deduction of $200,657.15, for an adjusted final contract amount of $1459,948.52.
8. Consider an Ordinance of the Village of Villa Park, DuPage County, Illinois, Amending the
Fees and Establishing a Special Event Permit
Presently applications for various events are processed in different Village departments through different applications. During the Village Board meeting held on February 27, the Village Board Supported the use of a new special event application packet which combines all applications for various requests/events into one coordinated packet. This new packet amends the daily liquor license fee to $75, amends the raffle fee to $10 and lists other applicable fees, provides improved coordination, tracking, planning, and gives departments the time necessary to assure a successful event that promotes a positive reflection on the Village of Villa Park.
9. Consider an Ordinance of the Village of Villa Park, DuPage County, Illinois, Authorizing the
Sale by Public Auction of Vehicles Owned by the Village of Villa Park
As noted in previous weekly correspondence, Staff intends to proceed to purchase a used ADA accessible bus from NEDSRA for use by the Parks and Recreation Department to transport program participants. The current 12 passenger van (Vehicle #245) utilized by Parks and Recreation is not ADA accessible and as a result of the purchase of the NEDSRA bus the grey van is not needed. Vehicle #135 is a surplus police vehicle in disrepair and is being replaced by a new police vehicle. Staff requests approval of the Village Board to sell both vehicles On the Obenauf Auction internet Site.
Proceeds from the sale of the vehicles will be placed into the Equipment Replacement Fund and used to purchase additional equipment.
Vehicle Type Year Make Model Last 6 of VIN Vehicle #135 2009 FOrC Crown Vic 115420 Vehicle #245 2002 FOIC ECOnoline 350 A996.19
10. Consider an Ordinance of the Village of Villa Park, DuPage County, Illinois, Approving and
Placing the 2017 Zoning District Map on Record
The 2017 Zoning Map includes changes resulting from recent annexations, rezonings and other miscellaneous items. Following approval, the map will be added to the Village website.
11. Convene to Formal Agenda
Next Ordinance No. 3966 Next Resolution No. 17-20 Next Meeting will be March 27, 2017
VILLAGE OF VILLA PARK 20 S. Ardmore Avenue, Villa Park, IL 60181
March 13, 2017 FORMAL AGENDA
Village President's Report
Public Comments on Agenda items
Amendments of the Agenda
Consent Agenda:
3. Bill Listing for the weeks of February 24, 2017, March 6, 2017, and March 13, 2017 for a total amount of $405,262.85
Minutes from the Village COW Meeting for February 27, 2017
Minutes from the Village Formal Board Meeting for February 27, 2017
Resolution of the Village of Villa Park, DuPage County, Illinois, Authorizing the Acceptance of a Proposal from Call One of Chicago, Illinois for a Shoretel Voice Over Internet Protocol Phone System for Approximately 128 Phone Sites Through the Suburban Purchasing Cooperative with Lines and Usage Charges Not to Exceed $129,643 in the First Year
The current phone system utilized by Village staff is aging and varies between sites. Village staff is seeking to upgrade the current seven-site phone system to a networked Voice Over Internet Protocol (VolP) phone system that will consist of approximately 128 phone and data connections in the amount of $88,796.
Village staff recommends that Call One, of Chicago, IL, be granted a contract for this service, as the company is a preferred vendor registered with the DuPage Mayors and Managers Conference and has offered a discount on current line and use charges. Call One's anticipated line and usage charges are $40,847 for the first year. The Call One discount will result in an estimated annual savings to the Village of $28,660, and as a result of the savings the cost of the VolP system will be recouped in approximately three years. Funds for the VolP system and usage charges have been budgeted within the 2017-18 fiscal year.
Resolution of the Village of Villa Park, DuPage County, Illinois, Authorizing the Proposed Swimming Pool Season Pass Rates and Daily Admission Fees for the 2017 Pool Season
Pool pass rates must be finalized by a resolution and approved by the Village of Villa Park, Board of Trustees. In an effort to increase the likelihood of achieving self sustaining aquatic facilities, the Village raised the season pass rates by 10% in 2013 - 2015, and 5% in 2016. No increase is being requested for calendar year 2017, staff requests the rates and fees remain the same as the 2016 rates and fees.
4. Early Bird Discounted
Rate Regular Season Rate May 1 - June 6, 2017 Resident Age 3-59 $53.00 $72.00 Non-Resident Age 3-59 n/a" $99.00 Resident Senior Age 60+ $48.00 $64.00 Non-Res1ರಲ್ಹsenior Age n/a $92.00
("Non-residents will not have the option to purchase pool passes at the reduced early bird rate.)
The daily admission fees are recommended to be $7.00 for residents ages 3 and older and $9.00 for non-residents ages 3 and older. The evening discount fee will be $5.00 for residents and $7.00 for non-residents beginning at 5:00 pm. These fees are comparable with neighboring communities with similar aquatic facilities.
Resolution of the Village of Villa Park, DuPage County, Illinois, Authorizing Change Order Number 3 (Final) to the Contract Between the Village of Villa Park and Chicagoland Paving Contractors Inc., for the 2016 Street Improvement Project for a Deduction in the Amount of $200,657.15
The Village has a contract with Chicagoland Paving Contractors Inc., of Lake Zurich, Illinois, for the 2016 Street Improvement Project. The proposed final Change Order #3 consists of the final balancing of contract quantities as measured in the field. The net amount of proposed final Change Order #3 is a deduction of $200,657.15, for an adjusted final contract amount of $1,459,948.52.
First and Final Reading of an Ordinance of the Village of Villa Park, DuPage County, Illinois, Amending the Fees and Establishing a Special Event Permit
Presently applications for various events are processed in different Village departments through different applications. During the Village Board meeting held on February 27, the Village Board supported the use of a new special event application packet which combines all applications for various requests/events into one coordinated packet. This new packet amends the daily liquor license fee to $75, amends the raffle fee to $10 and lists other applicable fees, provides improved coordination, tracking, planning, and gives departments the time necessary to assure a successful event that promotes a positive reflection on the Village of Villa Park.
First and Final Reading of an Ordinance of the Village of Villa Park, DuPage County, Illinois, Authorizing the Sale by Public Auction of Vehicles Owned by the Village of Villa Park
As noted in previous weekly correspondence, Staff intends to proceed to purchase a used ADA accessible bus from NEDSRA for use by the Parks and Recreation Department to transport program participants. The Current 12 passenger van (Vehicle #245) utilized by Parks and Recreation is not ADA accessible and as a result of the purchase of the NEDSRA bus the grey van is not needed. Vehicle #135 is a surplus police vehicle in disrepair and is being replaced by a new police vehicle. Staff requests approval of the Village Board to sell both vehicles on the Obenauf Auction internet site.
Proceeds from the sale of the vehicles will be placed into the Equipment Replacement Fund and used to purchase additional equipment.
Vehicle Type Year Make Model Last 6 of VIN
Vehicle 135 2009 Ford Crown Vic 11542O Vehicle 245 2002 Ford ECOnoline 350 A996.19
i. First and Final Reading of an Ordinance of the Village of Villa Park, DuPage County, Illinois, Approving and Placing the 2017 Zoning District Map on Record
The 2017 Zoning Map includes changes resulting from recent annexations, rezonings and other miscellaneous items. Following approval, the map will be added to the Village Website.
First and Final Reading of an Ordinance of the Village of Villa Park, DuPage County, Illinois, Approving a Final Plat of Re-Subdivision for the Property Located at 600 East Harrison Avenue to be Known as Harrison/Wayside Re-Subdivision (Robert Mueller, Petitioner)
Petitioner is seeking a re-subdivision of a single lot into two lots under the Administrative Subdivision regulations of the Village of Villa Park. This request meets all the guidelines of the process and staff recommends that the Village President and Board of Trustees approve the Ordinance.
Public Comments on Non-Agenda Items
Village Clerk's Report
Village Trustee's Report
Village Manager's Report
Village Attorney's Report
Adjournment
http://www.invillapark.com/AgendaCenter/ViewFile/Agenda/_03132017-1679
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