Bloomingdale Board of Trustees met Monday, Jan. 9.
Bloomingdale Village Board is located at 201 South Bloomingdale Road, Bloomingdale, Illinois
Here are the minutes as provided by Bloomingdale:
January 9, 2017
Meeting Duly Noticed
According to Statute
MINUTES OF A MEETING OF THE WILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BLOOMINGDALE HELD CONCURRENTLY WITH A STANDING COMMITTEE OF THE WHOLE ON JANAURY 9, 2017 AT THE ROBERT J. HOMOLA MUNICIPAL CENTER 201 SOUTH BLOOMINGDALE ROAD, BLOOMINGDALE, ILLINOIS, DUPAGE COUNTY
CALL TO ORDER
The meeting was called to order by Village President Coladipietro at 7:00 p.m.
ROLL CALL
Upon Roll Call by the Village Clerk, those in attendance were:
PRESENT: Mayor Coladipietro, Trustees Bolen, Bucaro, Belmonte, Ackerman, Hovde, and
Von Huben
ABSENT: None
QUORUM PRESENT
PLEDGE OF ALLEGIANCE
AUDIENCE PARTICIPATION
Motion by Trustee Von Huben, seconded by Trustee Hovde, to open the floor to the public. All Trustees present voted AYE.
MOTION DECLARED CARRIED
Mr. Dan McGuire, 317 Meadowlark, asked the Board what the future plans were for Indian Lakes since the announcement of their closing. He commented on the information, or lack of information given to the residents, especially since seeing the "No Trespassing" signs on the golf course. He had concerns as to what would be happening and wanted to know what the residents could do to help the process. The Mayor reiterated the Indian Lakes Hilton is closing the golf course and the pool, they will demo the convention center and Master's Grill, and rehab the hotel. He noted outside of that, no more concrete information has been received, but stated that they will be meeting with Indian Lakes Hilton later this week to find out what direction they will be taking. The Mayor stated once that is established, we can evaluate what direction the Willage will be taking. He noted that this will affect moving forward with the Open Space project as well.
Mr. Scalera continued that the community will be involved in the process of the Indian Lakes Golf Course closure. He is compiling a contact list of residents who wished to be informed, and asked for Mr. McGuire's information. Mr. McGuire thanked the Board for listening to his concerns.
Motion by Trustee Hovde, seconded by Trustee Von Huben, to close the floor to the public. All Trustees present voted AYE.
MOTION DECLARED CARRIED
APPROVAL OF AGENDA
Motion by Trustee Hovde, seconded by Trustee Bolen, to approve the Agenda of January 9, 2017. All Trustees present voted AYE.
MOTION DECLARED CARRIED
APPROVAL OF MINUTES
Motion by Trustee Von Huben, seconded by Trustee Bolen, to approve the Minutes of the December 19, 2016 Village Board and Standing Committee of the Whole of the President and Board of Trustees. All Trustee voted AYE.
MOTON DECLARED CARRIED
DISCUSSION ITEMS
COMMITTEE OF THE WHOLE
1. Discussion - Golf Course Fund Preliminary FY18 Budget and 5-Year Forecast Mr. Szott referred to the memo in the Board packet for the FY18 Golf Course Budget and the 5year projection. He stated that the financial target is to operate at a profit of $100,000 before depreciation, noting that they took a broader perspective by averaging it over 5 years. Looking back from FY13-17, the fund has not met that target and FY15 is the reason. In FY15, changes were made, moving expenses over a 12-month period. These expenses significantly dragged down the 5-year average. Moving forward, Mr. Szott was very encouraged because things are stabilizing. FY18 is currently projecting to generate about a $95,000 profit, which is strong in this environment, and an improvement over what was thought last year at this time by $39,000. In looking at FY18-22, the 5-year projection has improved to nearly an $80,000 annual profit, whereas last year it was just over $77,000. Mr. Szott stated that operating expenses are stable Over the past five years, increasing 1.63% each year, thus controlling expenses. He commented that last year they were looking at depleting our operating reserves and excess cash in 2018. They are now projecting that the reserves will not be depleted until FY22, and noted that the financial outlook for the golf fund is much better.
The Mayor commented on a past newspaper article that showed an analysis that many municipal golf courses and golf courses in general, were in negative cash flow positions. Given the financial state of the golf course market, he felt this reflected positively on the management and staff of our golf course. Mr. Szott agreed and stated this is due to managing the activity of the course, drawing in golfers, maintaining the condition of the golf course, and internally managing expenses.
Mr. Dave Shallcross addressed the Board with what is taking place at Bloomingdale Golf Club. He noted the various reasons for lower revenues and attendance this year: the loss of a Saturday and Sunday in August (5 weekends last year vs. 4 weekends this year), weather related cancellations, discounted costs from online bookings such as Golf Now, the postings of various golf course rates where golfers could shop for lower rates, and the loss of revenue in December this year compared to the course being open through December 22 last year. He noted a lower trend in the number of golf rounds, especially on weekends, and commented that we may pick up more golfers with the closing of Indian Lakes. However, many golfers had memberships at Indian Lakes allowing them to golf anytime. He stated he was not in favor of memberships, especially with the number of outings we book, around 100 per year. He commented on the outings each year, for example, in June, booking 25 out of 30 days and in August, 26 out of 31 days. He stated trying to book outings from Indian Lakes was difficult because many had already set dates for their outings, and those dates were not always available.
Mr. Shallcross continued with the price adjustments for the next season. The 5:30 p.m. Special would be increased from $18 to $20, noting supply and demand has increased tremendously to the point that we cannot accommodate all the requests. Another adjustment is the Spring and fall rates, adding a $1 to the rack rates to help our revenue line. Other rates will remain the same. He noted outside of the cart rates, they had not raised the rates in seven (7) years.
He gave background information and graphs on the total number of golf rounds over the past few years, projections for the upcoming season, weekday number of rounds, with numbers being stable, an increase in the seniors playing rounds, weekend rounds decreasing, miscellaneous rounds breakdown, internet bookings with Golf Now, and 5:30 special rounds. He stated this was a snapshot of the various types of rounds generated. He compared the course rates with competitors in the area, with most staying status quo.
The Mayor questioned if there were any capital expenditures due in the next 3–4 years. Mr. Marchi commented on the roof of the maintenance building needing replacement and some other heating issues, but this was not a very big roof, possibly costing $10,000. Other than that, there were no other ones known at this time. The Mayor thanked Mr. Shallcross for his input.
INTERGOVERNMENTAL AND COMMUNITY RELATIONS - Trustee Ackerman
1. Septemberfest and Scholarship Program Financial Report 2016
There were no questions on this report.
Motion by Trustee Ackerman, seconded by Trustee Hovde, to accept the 2016 Septemberfest and Scholarship Program Financial Report as recommended by the Finance Director/Treasurer in his memo dated December 7, 2016.
AYES: Trustees Ackerman, Hovde, Bolen, Bucaro, Belmonte, and Von Huben
NAYS: None
MOTION DECLARED CARRIED
TRAFFIC & STREET INFRASTRUCTURE - Trustee Belmonte
1. Ordinance - South Circle Avenue Traffic Investigation
Trustee Belmonte stated that this was previously discussed. It was questioned if the speed limit would remain the same without children present and answered it would be in effect at all times. The Mayor also questioned if this was communicated to the residents, and Mr. Marchi stated it will be once it passes.
Motion by Trustee Belmonte, seconded by Trustee Bolen, to adopt ORDINANCE NO. 2017-01; AN ORDINANCE AMENDING THE VILLAGE CODE OF THE VILLAGE OF BLOOMINGDALE, AS AMENDED, TITLE 7 (MOTOR VEHICLES AND TRAFFIC); CHAPTER 3 (TRAFFIC SCHEDULES); SECTION 4 (SPEED LIMITS) TO ESTABLISH A PARK SPEED ZONE (South Circle Avenue - Schick Road to Bloomingdale Park District Johnston Recreational Facility Property) and to waive the reading thereof and second consideration.
AYES: Trustees Belmonte, Bolen, Bucaro, Ackerman, Hovde, and Von Huben
NAYS: None
MOTON DECLARED CARRED
FINANCE 8. ADMINISTRATION - Trustee Bolen
1. Warrant #1 for the Month of January, 2017 - $1,730,953.33
Motion by Trustee Bolen, seconded by Trustee Hovde, to approve Warrant #1 for the Month of January, 2017 in the amount of $1,730,953.33, as presented.
AYES: Trustees Bolen, Hovde, Bucaro, Belmonte, Ackerman, and Von Huben
NAYS: None
MOTION DECLARED CARRIED
2. Purchase Approval in Excess of $20,000 - Annual IRMA Contribution
Mr. Szott pointed out that the surplus distributed by IRMA this year was quite significant over and above the average that the Village had anticipated. He noted the Village's portion of the $9.7 million Surplus that was distributed was almost $250,000.
Motion by Trustee Bolen, seconded by Trustee Bucaro, to approve the purchase order to IRMA in the amount of $356,448.00, representing the Village's calendar year 2017 net contribution.
AYES: Trustees Bolen, Bucaro, Belmonte, Ackerman, Hovde, and Von Huben
NAYS: None
MOTION DECLARED CARRIED
OTHER BUSINESS None
MEETING REMINDERS: Monday, January 16, 2017 - Standing Committee of the Whole Meeting Monday, January 23, 2017 - Village Board Meeting
ADMINISTRATIVE STAFF REPORTS:
1. Village Administrator, P. Scalera
No report.
2. Assistant Administrator, B, E. Weber
No report.
3. Village Attorney, M. Castaldo, Jr.
No report.
4. Director of Village Services, M.D. Marchi Mr. Marchi pointed out that the speed zone established that was previously discussed was for when children were present, but the part of the recommendation with having the electronic advisory was that it would be active all the time, at 20 m.p.h. He commented that he will retire effective June 1, and he thanked the Mayor and this Board and past Boards for all their support over the past 32 years. The Mayor thanked him for his leadership and Trustee Bolen stated Mr. Marchi was close to being irreplaceable. Mr. Marchi also noted that his staff was the best, and you won't find three better than Messrs. Gricus, Monkemeyer, and Prohaska.
5. Human Resources Director, K. Argo
Ms. Argo commented on a number of upcoming retirements and replacements. She noted there were 223 applications for Irene Jones' replacement, and they looked through each one of them. She noted there were 247 applications for Helen Price's position, who is retiring at the end of February, and each one was reviewed. She stated they advertised the positions of administrative assistants (combining the two) on the web and received over 457 resumes. She contrasted that with the positions open for the Wastewater Treatment Facility, which are specialized jobs, with not so many people with that kind of background. She stated there is a replacement for a Wastewater Treatment Operator 1 starting January 16, and another opening for a Wastewater Treatment Operator 1 or 2, with 33 applications for WTO 1 and 13 for WTO 2. She mentioned Irene's retirement party this Friday and invited all to attend.
6. Finance Director, G. L. Szott No report.
7. Chief of Police, F. Giammarese Chief Giammarese commented on turnover in the Police Department as well. He mentioned today was the first day of SLEA (Suburban Law Enforcement Academy) training for three (3) probationary police officers. In reflection, he noted over the past three years or less, 11 sworn personnel have left or retired.
8. Economic & Development Coordinator, S. Gascoigne Mr. Gascoigne was absent.
COMMENTS FROM THE PUBLIC (AGENDA TEMS ONLY):
Motion by Trustee Bolen, seconded by Trustee Hovde, to open the floor to the public. All Trustees present voted AYE.
MOTION DECLARED CARRIED
No One came forward.
Motion by Trustee Hovde, seconded by Trustee Belmonte, to close the floor to the public. All Trustees present voted AYE.
MOTION DECLARED CARRIED
RECESS TO EXECUTIVE SESSION
Motion by Trustee Bolen, seconded by Trustee Hovde, to recess to Executive Session for the purpose to discuss Personnel 5 ILCS 120/2(c)(1) and Review Of Claims & Risk Management Information 5 ILCS 12012 (c) (12) at 7:43 p.m.
AYES: Trustees Bolen, Hovde, Bucaro, Belmonte, Ackerman, and Von Huben
NAYS: None
MOTION DECLARED CARRIED
RECONVENE MEETING
The Mayor reconvened the Village Board Meeting held concurrently with the Standing Committee of the Whole meeting of January 9, 2017 at 7:56 p.m.
Upon Roll Call by the Village Clerk, those in attendance were:
PRESENT: Mayor Coladipietro, Trustees Bolen, Bucaro, Belmonte, Ackerman, Hovde, and Von Huben
ABSENT: None
QUORUM PRESENT
AD JOURNMENT
Motion by Trustee Ackerman, seconded by Trustee Von Huben, to adjourn the meeting of January 9, 2017 at 7:58 p.m. All Trustees present voted AYE.
MOTON DECLARED CARRIED - MEETING ADJOURNED
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