Dupage Policy Journal

Village of Hinsdale Board of Trustees met March 7.

Here is the agenda as provided by the Board:

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. APPROVAL OF MINUTES

a) Regular Meeting of February 21, 2017 b) Special Meeting of February 27, 2017

4. CITIZENS’ PETITIONS (Pertaining to items appearing on this agenda)*

5. VILLAGE PRESIDENT’S REPORT

a) Appointment to Finance Commission

6. FIRST READINGS - INTRODUCTION

Items included for First Reading - Introduction may be disposed of in any one of the following ways: (1) moved to Consent Agenda for the subsequent meeting of the Board of Trustees; (2) moved to Second Reading/Non-Consent Agenda for consideration at a future meeting of the Board of Trustees; or (3) referred to Committee of the Whole or appropriate Board or Commission. (Note that zoning matters will not be included on any Consent Agenda; all zoning matters will be afforded a First and a Second Reading. Zoning matters indicated below by **.)

Environment & Public Services (Chair LaPlaca)

a) Waive the competitive bid process and award year one of a three year contract with Clarke Environmental Mosquito Management Inc. for annual mosquito abatement services in an amount not to exceed $55,496 Zoning & Public Safety (Chair Stifflear)

b) Approve an Ordinance Amending Section 5-105 (“Special Uses”) of the Hinsdale Zoning code to Allow Pet Hospitals, Boarding Kennels and Grooming Services as a Special Use in B-1 Community Business Zoning Districts; and Approve an Ordinance Approving A Special Use Permit for the Operation of a Pet Hospital, Boarding Kennel and Grooming Service in the B-1 Community Business Zoning District at 722-724 N. York Road – Hinsdale Animal Hospital ** (Plan Commission unanimously approved the recommendation 7-0, 2 absent)

c) Approve an Ordinance Approving a Second Major Adjustment to a Planned Development for Signage Replacement at 119, 120 and 135 N. Oak Street – AMITA Health** (Plan Commission unanimously approved the recommendation 7-0, 2 absent)

d) Approve an Ordinance Approving a Variation Relative to Construction of a New Middle School at 100 S. Garfield Street, Hinsdale, Illinois – Community Consolidated School District #181 – Case Number V-07-16** (Zoning Board of Appeals unanimously approved the recommendation 7-0)

e) Approve an Ordinance Approving a Site Plan and Exterior Appearance Plan for a New Middle School at 100 S. Garfield Street, Hinsdale, Illinois – Community Consolidated School district #181 – Case Number A-41-2016** (Plan Commission unanimously approved the recommendation 7-0, 1 absent, 1 recused)

f) Approve an Ordinance Approving a Design Review Permit for Canopies on Property Located at 210 E. Ogden Road – Shell Gas Station** (Plan Commission unanimously approved the recommendation 7-0, 2 absent)

g) Authorize a Hardship Permit Extension as set forth in 9-1-7(B)(4) for a period of six (6) months at fifty percent (50%) of the original base permit fee - 330 Chestnut Street h) Approve an Ordinance Amending Title 6 (“Motor Vehicles and Traffic”), Chapter 17 (“Seizure and Impoundment of Motor Vehicles”) of the Village Code in Relation to Motor Vehicle Seizure and Impoundment Administrative Hearings

7. CONSENT AGENDA

All items listed below have previously had a First Reading of the Board or are considered Routine*** and will be moved forward by one motion. There will be no separate discussion of these items unless a member of the Village Board or citizen so request, in which event the item will be removed from the Consent Agenda.

Administration & Community Affairs (Chair Hughes)

a) Approval and payment of the accounts payable for the period of February 22, 2017 through March 7, 2017, in the aggregate amount of $588,603.93 as set forth on the list provided by the Village Treasurer, of which a permanent copy is on file with the Village Clerk***

b) Approve the new Early Bird fee structure for Platform Tennis, effective September 1, 2017 (First Reading – February 21, 2017)

Environment & Public Services (Chair LaPlaca)

c) Award bid #1624 for Landscape Maintenance Services to A&B Landscaping in an amount not to exceed $118,770.60 (First Reading – February 21, 2017)

d) Award the contract for construction of the 2017 Reconstruction Project to A-Lamp Concrete Contractors in an amount not to exceed $710,580 (First Reading – February 21, 2017)

e) Award the engineering services for construction observation of the 2017 Reconstruction Project to K-Plus Engineers in an amount not to exceed $38,800 (First Reading – February 21, 2017)

f) Approve an Ordinance Amending Title 7, Chapter 2 of the Hinsdale Village Code, “Trees and Shrubs” regarding Use of Tree Funds (First Reading – February 21, 2017)

g) Award an extension of contract #1557 for tree maintenance to Homer Tree Care Inc. in an amount not to exceed $95,000*** (This item meets the policy criteria for a routine item; no First Reading required.)

Zoning & Public Safety (Chair Stifflear)

h) Approve an Intergovernmental Agreement (IGA) with Community Consolidated School District 181 for Temporary Parking during Hinsdale Middle School Construction (First Reading – February 21, 2017)

i) Approve the increase in the number of sworn police officers by one headcount from 25 to 26 with the plan to revert back to 25 at an appropriate time (First Reading – February 21, 2017)

8. SECOND READINGS / NON-CONSENT AGENDA - ADOPTION

These items require action of the Board. Typically, items appearing for Second Reading have been referred for further discussion/clarification or are zoning cases that require two readings. In limited instances, items may be included on the Non-Consent Agenda that have not had the benefit of a First Reading due to emergency nature or time sensitivity.****

Administration & Community Affairs (Chair Hughes)

a) Approve the FY2017-2018 through FY2021-2022 Capital Improvement Plan (CIP) (First Reading at the Committee of the Whole – January 23, 2017)

b) Approve a Resolution of the Village of Hinsdale, DuPage and Cook Counties, Illinois, Approving and Authorizing the Opposition to the Illinois State Tollway Highway Authority’s Proposal to Widen I-294 (Public Meeting – February 27, 2017)

Zoning & Public Safety (Chair Stifflear)

c) Approve a Resolution of the Village of Hinsdale, DuPage and Cook Counties, Illinois, Approving a Plan to Design, Build and Construct a 312 Space parking Deck in Partnership with Community Consolidated School District 181 on the Site of the New Hinsdale Middle School Located at 100 South Garfield Street (Discussion Item as First Reading on February 21, 2017)

d) Approve an Ordinance Amending Chapter 3 (“Single-Family Residential Districts”), Section 3-106 (“Special Uses”), of the Hinsdale Zoning Code to Authorize Planned Developments as a Special Use in Single-Family Residential Zoning Districts (First Reading – February 8, 2017) ; and

e) Approve an Ordinance Approving a Planned Development Concept Plan and a Special Use Permit – 55th Street/County Line Road – Hinsdale Meadows Venture, LLC (First Reading – February 8, 2017)

9. DISCUSSION ITEMS

a) Proposed I-294 Tollway expansion b) Central Business District (CBD) Paving – NICOR Update

10. DEPARTMENT AND STAFF REPORTS

a) Economic Development b) Community Development c) Parks & Recreation

11. REPORTS FROM ADVISORY BOARDS AND COMMISSIONS

12. OTHER BUSINESS

13. NEW BUSINESS

14. CITIZENS’ PETITIONS (Pertaining to any Village issue)*

15. TRUSTEE COMMENTS

16. CLOSED SESSION– 5 ILCS 120/2(c) (1)/(2)/(3)/(5)/(8)/(11)/(21)

17. ADJOURNMENT

Prior to asking for a motion to adjourn the meeting, the Village President will confirm whether a Committee of the Whole meeting will be convened.

*The opportunity to speak to the Village Board pursuant to the Citizens’ Petitions portions of a Village Board meeting agenda is provided for those who wish to comment on an agenda item or Village of Hinsdale issue. The Village Board appreciates hearing from our residents and your thoughts and questions are valued. The Village Board strives to make the best decisions for the Village and public input is very helpful. Please use the podium as the proceedings are videotaped. Please announce your name and address before commenting.

***Routine items appearing on the Consent Agenda may include those items that have previously had a First Reading, the Accounts Payable and previously-budgeted items that fall within budgetary limitations and have a total dollar amount of less than $500,000.

****Items included on the Non-Consent Agenda due to “emergency nature or time sensitivity” are intended to be critical business items rather than policy or procedural changes. Examples might include a bid that must be awarded prior to a significant price increase or documentation required by another government agency to complete essential infrastructure work.

The Village of Hinsdale is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to promptly contact Darrell Langlois, ADA Coordinator, at 630-789-7014 or by TDD at 630-789-7022 to allow the Village of Hinsdale to make reasonable accommodations for those persons.