Dupage Policy Journal

DuPage County Finance Committee met Feb. 28.

Here is the agenda as provided by the Committee:

1. CALL TO ORDER

2. ROLL CALL

3. PUBLIC COMMENT

4. CHAIRMAN'S REMARKS

5. APPROVAL OF MINUTES

A. Finance Committee - Regular Meeting - Tuesday February 14th, 2017

6. BUDGET TRANSFERS

A. FI-R-0180-17 RESOLUTION -- Budget Transfers 2-28-17 Budget Transfers Various

Companies and Accounting Units

7. PROCUREMENT REQUISITIONS

A. Finance - Fichtner

1. Grant Proposal Notifications -- Community Development Block Grant Forty-Third

(43rd) Year FY2017 - $3,525,457.00

2. FI-CO-0138-17 AMENDMENT - to Service Contract #2081-0001 SERV issued to Laner Muchin, LTD., to provide professional legal services rendered for employment practices lawsuit for Finance-Tort Liability, to increase the encumbrance $10,000, resulting in an amended contract total amount not to exceed $25,000 an increase of 66.67%. (2081-0001 SERV CO #1)

3. FI-P-0085-17 Recommendation for the approval of a contract purchase order to Marsh McLennan, LLC, to provide assistance and evaluation of the County's Health and Welfare Program Administration for Human Resources. This contract covers the period of April 4, 2017 to March 31, 2018, for a contract total amount not to exceed $120,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b).

B. Economic Development - Khouri

1. ED-P-0069-17 Recommendation for the approval of a contract purchase order to CoStar Group, Inc, for a two year Professional License Agreement to access industrial, office and commercial real estate listings in the Chicago Metro Region, a shared contract between Choose DuPage at $23,880.00, and The Division of Transportation at $6,875.52, for Economic Development, for a contract total amount not to exceed $30,755.52; Exempt from bidding per 55 ILCS 5/5 "Competitive Bids" (d) IT/Telecm purchases under $35,000

C. Health & Human Services - Larsen

1. HHS-P-0079-17 Recommendation for the approval of a contract purchase order to Pan-O-Gold, for assorted sliced breads, rolls and buns, for the DuPage Convalescent Center, JTK Administration and Judicial Office Facility Dining Services, for the period March 1, 2017 through February 28, 2018, for a contract total of $29,272.40, per Lowest Responsible Bid #17-012-GV.

2. Change Order -- HHS-P-0236B-16 Amendment to resolution HHS-P-0238-16A, issued to Healthy Air Heating & Cooling, to increase the encumbrance in the amount of $62,216.00, for additional grant funding received by the ILDCEO, for the LIHEAP-Furnace program, resulting in an amended contract total not to exceed $380,248.70, an increase of 19.56%. (1991-SERV)

D. Judicial/Public Safety - Eckhoff

1. JPS-P-0076-17 Recommendation for the issuance of a contract purchase order to Business IT Source to provide IBM software subscription and renewal support. This contract covers the period of April 1, 2017 through March 31, 2018 for the Circuit Court Clerk, for a contract total no to exceed $81,283.55, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids.

2. JPS-P-0077-17 Recommendation for the approval of a contract purchase order to Sound Incorporated to furnish and install a campus public address system for all campus buildings, parking structures and all outdoor areas for the Office of Homeland Security and Emergency Management. This contract covers the period of March 1, 2017 to November 30, 2017, for a contract total amount not to exceed $407,986, per most qualified Offer, highest responsible score per Proposal P17-005- BF.

3. JPS-P-0078-17 Recommendation for the approval of a contract purchase order to Aramark Correctional Services, to provide inmate and officer meals in the Jail. This contract covers the period March 2, 2017 through March 1, 2018 for a contract total amount not to exceed $760,800, per renewal option under bid #13-198, final option to renew.

E. Public Works - Healy

1. PW-P-0075-17 Recommendation for the approval of a contract purchase order to Buchanan Energy, to furnish and deliver unleaded gasoline and diesel fuel for various locations, for Public Works, for the period April 1, 2017 through March 31, 2018, for a total contract amount not to exceed $475,000.00, per bid #16-043BF, first of three possible options to renew.

2. PW-P-0081-17 Agreement between the County of DuPage, Illinois Carollo Engineers, Inc., for Professional Engineering Services for development of a Wastewater Master Plan for Capital Improvements related to the Woodridge Greene Valley and Knollwood Wastewater Treatment Facilities, for Public Works, for the period February 28, 2017 through November 30, 2017, for a contract total amount not to exceed $878,200.00, Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.

F. Technology - Wiley

1. TE-P-0082-17 Recommendation for the approval of a contract purchase order to AT&T for analog circuits and business lines for various dial-up applications in service at facilities across the County, for Information Technology. This contract covers the period of August 1, 2017 through July 31, 2019, for a contract total amount of $92,640.00, per most qualified offer per Proposal #17-002-LG.

2. TE-P-0083-17 Recommendation for the approval of a contract purchase order to AT&T for telecommunication services, including Internet, inbound, outbound, and long-distance service for County agencies, for Information Technology. This contract covers the period of August 1, 2017 through July 31, 2020, for a contract total amount of $285,336.00, per most qualified offer per Proposal #17-002-LG.

3. TE-P-0084-17 Recommendation for the approval of a contract purchase order to Comcast Cable for Internet service, for Information Technology. This contract covers the period of April 1, 2017 through March 31, 2020, for a contract total amount of $104,400.00, per most qualified offer per Proposal #17-002-LG.

G. Transportation - Puchalski

1. DT-P-0041-17 Recommendation for the approval of a contract purchase order to Currie Motors Frankfurt Inc., to furnish and deliver three (3) 2017 Ford F-250 4x4 Super Cabs with plow packages for the Division of Transportation, for a contract total not to exceed $114,279.00; Per Suburban Purchasing cooperative agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act"

2. DT-P-0042-17 Recommendation for the approval of a contract purchase order to Currie Motors Frankfurt Inc., to furnish and deliver two (2) 2017 Ford Escape SE 4x4 for the Division of Transportation, for a contract total not to exceed $44,234.00; per Suburban Purchasing cooperative agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act"

3. DT-P-0043-17 Recommendation for the approval of a contract purchase order to Auto Tech Centers, Inc., to furnish and deliver Goodyear tires, as needed for the Division of Transportation, for the period April 1, 2017 through March 31, 2019, for a contract total not to exceed $120,000.00; Per WSCA/NASPO cooperative agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act", second and final option to renew

4. DT-P-0060-17 Recommendation for the approval of a contract purchase order to Buchanan Energy, LLC, to furnish and deliver gasoline and diesel fuel, as needed for the Division of Transportation and Facilities Management, for the period April 1, 2017 through March 31, 2018, for a contract total not to exceed $1,272,400.00 (Division of Transportation $1,200,000.00/Facilities Management $72,400.00); Per renewal option under bid award 16-043-BF, first of three options to renew.

5. DT-P-0073-17 Recommendation for the approval of a contract purchase order to Meade, Inc., for installation services for the LED Roadway Lighting Fixture Luminaire Upgrade Project, Section 17-RDWLT-00-LT, for a contract total not to exceed $49,891.80, per lowest responsible bid 17-031-DT (Group B)

6. DT-P-0074-17 Recommendation for the approval of a contract purchase order to Traffic Control Corporation, to furnish materials/equipment for the LED Roadway Lighting Fixture Luminaire Upgrade Project, Section 17-RDWLT-00-LT, for a contract total not to exceed $162,649.50; Per lowest responsible bid 17-031-DT (Group A)

7. Action Item -- TEp-006A-12 – Amendment to Resolution TEp-006-12, issued to AT&T, for local telecommunication services, as needed for Division of Transportation maintained traffic signals, to extend the contract term through July 31, 2017 and increase the funding in the amount of $12,000.00, resulting in an amended contract total amount of $102,000.00, an increase of 13.33%. Recently, we went through the procurement process to procure telecommunication services as the contract had expired. The selected vendor will not have the service in place before the current contract expires.

8. FINANCE RESOLUTIONS

A. FI-R-0175-17 RESOLUTION -- Acceptance and Appropriation of the Low Income Home Energy Assistance Program Grant FY17 Agreement No. 17-224028 Company 5000 – Accounting Unit 1420 $1,398,103.00 per Intergovernmental Agreement

B. FI-R-0181-17 RESOLUTION -- Placing Names on Payroll

9. INFORMATIONAL

A. Payment of Claims

1. Payment of Claims -- 2/10/17 Paylist

2. Payment of Claims -- 2/14/17 Paylist

3. Payment of Claims -- 2/17/17 Paylist

B. Grant Proposal Notifications

1. Grant Proposal Notifications -- GPN - Violent Crimes Victim Assistance Grant -

PY18 - IL Attorney General's Office - DuPage County State's Attorney - $31,500

2. Grant Proposal Notifications -- GPN - VOCA Child Advocacy Center Services Program Grant PY17 - IL Criminal Justice Information Authority - DuPage County State's Attorney - $72,934

3. Grant Proposal Notifications -- Emergency Solutions Grant Twenty-Ninth (29th)

Year FY2017 - $288,711.00

4. Grant Proposal Notifications -- HOME Investment Partnership Program Twenty-

Sixth (26th) Year FY2017 - $1,275,958.00

C. Ordinance Amendments

1. Action Item -- OJP-002A-06 - Amendment to OJP-002-06 of the DuPage County

Code, Chapter 9, Article II, Document Storage Fee

2. Action Item -- OJP-003A-10 - Amendment to OJP-003-10 of the DuPage County

Code, Chapter 9, Article IV, Court Automation Fee

10. OLD BUSINESS

11. NEW BUSINESS

A. Revenue Discussion

12. ADJOURNMENT