DuPage County Technology Committee met Tuesday, Dec. 13.
DuPage County Technology Committee is located at 421 N. County Farm Road, Wheaton, IL.
Here are the minutes as provided by DuPage County:
DU PAGE COUNTY
TECHNOLOGY COMMITTEE
FINAL SUMMARY
December 13, 2016
Regular Meeting 9:00 AM ROOM 3500B
421 NORTH COUNTY FARM ROAD WHEATON, IL 60187
1. CALL TO ORDER
9:00 AM meeting was called to order by Chairman Brian J Krajewski at 9:00 AM.
2. ROLL CALL
PRESENT: Anderson, Chaplin, Fichtner, Grogan, Henry, Krajewski, Wiley, Grant ABSENT: Berlin, Bucholz, Elliott, Kachiroubas, Zaruba
Member Fichtner arrived to the meeting prior to the vote on item 7A.
3. CHAIRMAN'S REMARKS Chairman Krajewski noted that this would likely be his last meeting as Chairman of the Technology Committee and said he has enjoyed his time in the position.
4. PUBLIC COMMENT
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Meeting - Nov 22, 2016 9:00 AM
RESULT: ACCEPTED [UNANIMOUS] MOVER: Elizabeth Chaplin, District 2 SECONDER: Kevin Wiley, District 6 AYES: Anderson, Chaplin, Grogan, Henry, Krajewski, Wiley, Grant ABSENT: Berlin, Bucholz, Elliott, Fichtner, Kachiroubas, Zaruba
6. ACTION ITEMS
A. TE-P-0015-17 Recommendation for the approval of a contract purchase order to CDWG to enter into an Enterprise Term License Agreement with Adobe Systems Incorporated for Adobe software licensing for use by DuPage County and the Forest Preserve District of DuPage County, for the period of November 14, 2016 through November 14, 2017, for Information Technology, for a contract total of $42,697.54, per National IPA Cooperative Purchasing Agreement 130733.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Gwen Henry, Ex-Officio - Treasurer
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Chaplin, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Fichtner, Kachiroubas, Zaruba
B. TE-P-0016-17 Recommendation for the approval of a contract purchase order to SWC Technology Partners, for the procurement of professional services for implementation, planning, support, and troubleshooting of the County network and server environment, for Information Technology. This contract covers the period of December 1, 2016 through November 30, 2017, for a contract total amount of $25,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Kevin Wiley, District 6
AYES: Anderson, Chaplin, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Fichtner, Kachiroubas, Zaruba
C. Recommendation for the approval of a contract purchase order to SAS Institute, Inc., for annual software license and maintenance, for the period of January 31, 2017 through January 30, 2018, for Information Technology, for a contract total of $14,484.00. Per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kevin Wiley, District 6
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Chaplin, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Fichtner, Kachiroubas, Zaruba
D. 2017-16 Recommendation for the approval of a contract purchase order to Imaging Systems, Inc., to provide annual monthly on-site maintenance for the imaging system, server monitoring, and CAPSYS software assurance for the Supervisor of Assessments, for the period of January 1, 2017 through December 31, 2017, for a contract total amount of $15,717.90, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Kevin Wiley, District 6
AYES: Anderson, Chaplin, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Fichtner, Kachiroubas, Zaruba
E. Change Order -- Amendment to Vendor Agreement 1917-0001 SERV, issued to ClientFirst Technology Consulting to provide professional services to perform an audit of all telecommunications billing and services, for Information Technology, to extend the contract through February 28, 2017 in order to complete the audit, with no increase in the contract total amount.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Kevin Wiley, District 6
AYES: Anderson, Chaplin, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Fichtner, Kachiroubas, Zaruba
F. Change Order -- TE-P-0015A-16 Amendment to Resolution TE-P-0015-16 (Contract Purchase Order 2037-0001 SERV), issued to Carahsoft Technology Corp., for the annual support and hosting for Agenda Meeting Management System and Civic Streaming, for Information Technology, to increase the encumbrance $5,760.00 in order to upgrade to high definition streaming, resulting in a new contract total amount of $32,900.00, an increase of 21.22%, resulting in a cumulative increase of 38.47%.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Amy L Grant, District 4
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Chaplin, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Fichtner, Kachiroubas, Zaruba
7. INFORMATIONAL ITEMS Member Chaplin moved, seconded by Member Fichtner, to combine and place on file items 7A through 7F. All ayes. Motion carried.
A. ED-P-0009-17 Recommendation for the approval of a contract purchase order to Comcast Business Services to upgrade the bandwidth for Microsoft Office 365 for the Workforce Development Division in Lisle. This contract will cover the period December 1, 2016 to November 30, 2019, for a contract total not to exceed$38,232.00 . Per 55 ILCE 5/5-1022 'Competitive Bids' (c) Competitive bidding.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Paul Fichtner, District 1
AYES: Anderson, Chaplin, Fichtner, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Kachiroubas, Zaruba
B. HHS-P-0004-17 Recommendation for the approval of a contract purchase order to Verizon Wireless for Cellular and Wireless Services for the Aging Case Coordination, for the period October 1, 2016 through November 30, 2017, for a contract total amount not to exceed $46,692.00. Per the State of Illinois Cooperative Purchasing Agreement CMS793372P.(Grant Funded Unit Fund PY17 $46,692.00)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Paul Fichtner, District 1
AYES: Anderson, Chaplin, Fichtner, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Kachiroubas, Zaruba
C. 2017-3 Recommendation for the approval of a contract purchase order to Bentley Systems, Incorporated, for annual professional roadway engineering design software license subscription and training services for the Division of Transportation, for the period December 13, 2016 through November 30, 2017, for a contract total not to exceed $15,701.52; exempt from bidding per 55 ILCS 5/5-1022 (c) not suitable for competitive bids - Sole Source
RESULT: APPROVED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Paul Fichtner, District 1
AYES: Anderson, Chaplin, Fichtner, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Kachiroubas, Zaruba
D. 2017-7 Recommendation to approve the payment of invoice to Logicalis for software maintenance for the Circuit Court Clerk's Office for the total amount of $6,300.00. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Paul Fichtner, District 1
AYES: Anderson, Chaplin, Fichtner, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Kachiroubas, Zaruba
E. 2017-14 Recommendation for the approval of a contract purchase order to Data West Corp. for system support and custom programming for utility billing software, for Public Works, for the period January 1, 2017 through December 31, 2017, for a total contract amount not to exceed $15,000.00 per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Paul Fichtner, District 1
AYES: Anderson, Chaplin, Fichtner, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Kachiroubas, Zaruba
F. 2017-17 Recommendation for the approval of a contract purchase order to Verizon Wireless, to provide wireless services including basic cellular voice, smart phones, and wireless data and replace, upgrade and obtain new wireless equipment and accessories as needed, for Animal Care & Control, for the period December 1, 2016 through November 30, 2017, for a contract not to exceed $7,500.00. Per State of Illinois cooperative agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act"
RESULT: APPROVED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Paul Fichtner, District 1
AYES: Anderson, Chaplin, Fichtner, Grogan, Henry, Krajewski, Wiley, Grant
ABSENT: Berlin, Bucholz, Elliott, Kachiroubas, Zaruba
8. OLD BUSINESS
9. NEW BUSINESS
10. ADJOURNMENT
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