Dupage County Technology Committee will meet at 9 a.m. Tuesday, Oct. 25.
DuPage County Technology Committee is located at 421 N. County Farm Road, Wheaton, IL
DU PAGE COUNTY TECHNOLOGY COMMITTEE
FINAL AGENDA
October 25, 2016 Regular Meeting 9:00 AM
ROOM 3500B 421 NORTH COUNTY FARM ROAD WHEATON, IL 60187
1. CALL TO ORDER
2. ROLL CALL
3. CHAIRMAN'S REMARKS
4. PUBLIC COMMENT
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Meeting - Tuesday October 11th, 2016
6. ACTION ITEMS
A. Budget Transfers -- Budget adjustment of $40,000.00 from 1000-1110-53410 (Rental of Machinery & Equipment) to 1000-1110-53020 (Information Technology Services) for consulting services for the remainder of FY16; and budget adjustment of $25,000.00 from 1000-1110-53807 (Software Maintenance Agreements) to 1000-1110-53020 (Information Technology Services) to correct the budget line item for an FY16 contract, for a total adjustment of $65,000.00, for Information Technology.
B. TE-CO-0012-16 Amendment to Vendor Agreement 1538-0001 SERV, issued to SWC Technology Partners, for the procurement of professional services for implementation, planning, support, and troubleshooting of the County network and server environment, for Information Technology, to increase the encumbrance $5,000.00, resulting in a new contract total amount of $25,000.00, an increase of 25%.
C. TE-CO-0013-16 Amendment to County Contract 10000251, issued to DSN Group, Inc., for VMTurbo VMWare Management Software, for Information Technology, to increase the contract by $8,912.00 in order to purchase eight (8) additional licenses, resulting in a new contract total amount of $32,692.00, an increase of 37.48%.
D. TE-P-0323-16 Recommendation for the approval of a contract purchase order to Verizon Wireless to provide wireless services including basic cellular voice, smartphones, wireless data and push-to-talk for Information Technology. This contract covers the period of December 1, 2016, through November 30, 2017, for a contract total of $205,000.00. Per State of Illinois Cooperative agreement pricing in compliance with 30 ILCS 525/2 "Government Joint Purchasing Act." Agenda Technology Committee October 25, 2016
E. 2016-318 Recommendation for the approval of a contract purchase order to Communication Revolving Fund, to provide Leads Circuit Network (ISP) for the Sheriff's Department/Law Enforcement. This contract covers the period of December 1, 2016 through November 30, 2017 for Information Technology, for a contract total amount of $7,000.00. Per 55 ILCS 5/5-1022 (c) Not suitable for competitive bids, per Intergovernmental Agreement with the State of Illinois.
F. 2016-319 Recommendation for the approval of a contract purchase order to Comcast Cable to provide internet access lines at the 420 and 421 buildings and the DuPage County Courts, for Information Technology. This contract covers the period of December 1, 2016 through November 30, 2017, for a contract total amount of $12,000.00. Exempt from bidding per 55 ILCS 5/5-1022 (d) - IT/Telecom purchases under $35,000.00.
G. 2016-320 Recommendation for the approval of a contract purchase order to Titan Image Group, Inc., to furnish and deliver high volume printed payment by mail booklets on an as-needed basis, for Information Technology. This contract covers the period of December 1, 2016 through November 30, 2017, for a contract total amount of $18,567.00. This is the third and final renewal, per lowest responsible bid #13-271.
H. 2016-321 Recommendation for the approval of a contract purchase order to Sentinel Technologies, Inc., to provide maintenance and support for enterprise tape and line printer. This contract covers the period of December 1, 2016 through November 30, 2017, for a contract total amount of $5,500.00. This is the second of three (3) twelve (12) month renewals per lowest responsible quote 14-213.
I. 2016-322 Recommendation for the approval of a contract purchase order to Treehouse Software, Inc., for software maintenance and service for utility software, for GIS. This contract covers the period of October 1, 2016 through September 30, 2017, for a contract total amount of $17,535.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source.
J. 2016-323 Recommendation for the approval of a contract purchase order to Government Finance Officers Association to provide professional services to perform an analysis of the County's options related to the implementation of workforce management (time and attendance) software, for Information Technology. This contract covers the period of October 25, 2016, through November 30, 2016, for a contract total of $15,000.00.
K. 2016-324 Ratification of an emergency procurement with Kronos, Inc., to assess, install, and test the CMS Payroll Based Journaling (PBJ) WIM interface in order for the County to be in compliance with Payroll Based Journal requirements.
L. 2016-325 Recommendation for the approval of a contract purchase order to GovDelivery to provide a software platform which is used send out our e-newsletters. This contract covers the period of October 26, 2016 to October 25, 2017 for Information Technology, for a contract total amount of $24,890.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00 Agenda Technology Committee October 25, 2016
7. INFORMATIONAL ITEMS
A. JPS-P-0304-16 Recommendation for the issuance of a contract purchase order issued to HOV Services Inc to provide ongoing professional consultation and technical assistance with application systems. This contract covers the period of December 1, 2016 through November 30, 2017 for the Circuit Court Clerk, for a contract total amount of $951,169.60. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
B. JPS-P-0305-16 Recommendation for approval of a contract purchase order to Clear Loss Prevention for the installation of new video management systems software, server and CCTV cameras in the 421 and 400 buildings for the Office Homeland Security and Emergency Management, for a contract total not to exceed $103,302.79. Per lowest responsible bid16-187BF.
C. JPS-P-0306-16 Recommendation for the approval of a contract purchase order to Conscisys Corp. to provide ongoing professional consultation and technical assistance with application systems. This contract covers the period of December 1, 2016 through November 30, 2017 for the Circuit Court Clerk, for a contract total amount of $1,830,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4- 108 (1) (b).
D. PW-P-0307-16 Recommendation for the approval of a contract purchase order to Verizon Wireless for cellular and wireless services, for Public Works, for the period December 1, 2016 through November 30, 2017, for a contract total amount not to exceed $48,000.00, per State of Illinois - Master Contract # CMS793372P, in compliance with 30 ILCS 524/2 "Governmental Joint Purchasing Act"
E. 2016-294 Recommendation for the approval of a contract purchase order to Midwestern Software Solutions, for annual maintenance and support services for the Transportation Database Management System for the Division of Transportation, for the period December 1, 2016 through November 30, 2017, for a contract total not to exceed $8,490.00; exempt from bidding per 55 ILCS 5/5-1022 (c) not suitable for competitive bids - Sole Source
F. 2016-296 Recommendation for the approval of a contract purchase order to Verizon Wireless, to provide wireless service and equipment as needed for the Division of Transportation, for the period December 1, 2016 through November 30, 2017, for a contract total not to exceed $10,500.00; Per State of Illinois cooperative agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act"
G. 2016-305 Recommendation for the approval of a Contract Purchase Order issued to Verizon Wireless, for cellular and wireless services, for the period December 1, 2016 through November 30, 2017, for Building & Zoning, for a contract total not to exceed $10,000; per State of Illinois Cooperative Purchasing Agreement CMS793372P. Agenda Technology Committee October 25, 2016
H. 2016-306 Recommendation to approve the payment of invoice to Genus Technologies for software maintenance for the Circuit Court Clerk's Office for the total amount of $5,000.00.
I. 2016-307 Recommendation for the approval a contract purchase order to Verizon Wireless, for cellular and wireless services, for the period December 1, 2016 through November 30, 2017 for Office of the Circuit Court Clerk, for a contract total not to exceed $23,000; per State of Illinois Cooperative Purchasing Agreement CMS793372P.
J. 2016-308 Recommendation for approval of a contract purchase order to Comcast Business Services for internet data services and ethernet equipment fee for Workforce Development Division in Lisle for the period of October 1, 2016 to September 30, 2017, for a contract total not to exceed $11,531.40, per 55 ILCS Competitive bids (d) IT/Telecom purchase under $35,000.
K. 2016-315 Recommendation for the approval of a contract purchase order issued to Verizon Wireless, for cellular and wireless services for the DuPage Convalescent Center, for the period December 1, 2016 through November 30, 2017, for a contract total not to exceed $17,000.00, per State of Illinois contract #CMS793372P.
8. DISCUSSION
A. Data Classification Policy
9. OLD BUSINESS
10. NEW BUSINESS
11. ADJOURNMENT
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