The Naperville Naper Settlement Museum Board met June 17 to share internal changes in leadership responsibility.
Here are the meeting's minutes, as provided by the board:
1
NAPER SETTLEMENT MUSEUM BOARD
Minutes
June 17, 2016
1. Call to Order
Mayor Steve Chirico called the meeting to order at 8:00 a.m. in the Mayor’s Conference
Room at City Hall.
Members present: Mayor Steve Chirico, Councilman Paul Hinterlong, Chris Birck, Kelly
Meyer Douglas, Mary Ann Junkroski, Len Monson, Sally Pentecost and Greg Waite.
Member absent: Bill Jeffries
Staff present: Macarena Tamayo-Calabrese, Terri Kostal, Donna Sack, Marcie Schatz
Staff absent: Debbie Grinnell and Harriet Pistorio
2. Welcome New Board Members William Jeffries ad Gregory Waite
Greg Waite was welcomed to the Board and introductions were made. Bill Jeffries was
unable to attend this meeting. Donna Sack, Vice President, Community Engagement &
Audience at Naper Settlement was also introduced to the Board.
3. Minutes
The minutes of the previous meeting of March 18, 2016, were approved by a motion
from Len Monson, seconded by Mary Ann Junkroski. Motion carried.
4. Financials
Financials as of March 31, 2016 – Donna Sack presented Naper Settlement’s financial
report as of March 18, 2016 as detailed in the board packet. Variances are due to timing
and staff vacancies. Utilities were down due to the mild winter. There was a question if
Naper Settlement is being invoiced under the new lighting and if that is having a positive
impact on expenses. This inquiry will be passed along to Harriet Pistorio.
The financial report as of March 31, 2016 was approved by a motion from Len Monson,
second by Chris Birck. Motion carried.
5. Old Business
a. Advocacy in Washington, D.C.
Donna provided summaries to federal level entities regarding Naper
Settlement’s upcoming projects: the Agricultural Interpretive Center and the
Welcome Center. The Department of Education, promoting Every Student
Succeeds Act (ESSA), is placing decision making into the States and creating a
holistic approach to education. One of our longer term relationships under
development is with the State Department as we go deeper into the
immigration story. This department brings people in for two weeks to travel
and learn about the United States, and we can work on bringing them to
Naperville, gain exposure, creditability and recognition.
2
Naper Settlement staff write their own grants. Two federal grants are currently
pending and the outcome will be known in September and December 2016 to
help us achieve our educational, interpretive and preservation mission. The
majority of grants applied for are project based. Staff present was reminded
that Kristen Fitzgerald, former NSMB member, is familiar with navigating
Washington systems and offered to help Naper Settlement.
6. New Business
a. Christkindlmarket
This rental meets our mission, gives us an opportunity for programming,
exhibitry and corporate rentals. There will be no admission charge to enter our
site. The current rental contract is for one year. Sunrise Rotary’s Naper Lights
will continue to be on our grounds. Naper Settlement’s logistics are in the early
stages, and include accommodating school tours during this peak time for Living
History. There will be an initial meeting in June with community partners
including Marcie Schatz, Deputy City Manager. It was suggested that there be a
booth with social media play. Rena shared that one of our open staff positions
requires heavy social media experience that might be able to address this
suggestion. Kelly Meyer-Douglas offered to assist with the interviews. The
Mayor asked Marcie Schatz to check on how sales tax will be handled.
Christkindlmarket will be open from November 25 to December 24. On
Thursdays, the market will be open from 11 AM – 7 PM; Fridays and Saturdays,
11 AM – 9 PM; Sunday 11 AM – 6 PM.
b. DCVB Introduces STEAM Discovery Tours to the International Tourism Market
The DuPage Convention and Visitors Bureau will be representing the DuPage
County Tourism industry at the U.S. Travel Association’s Annual Internal Pow
Wow conference and will be introducing STEAM (Science, Technology,
Engineering, Arts, Mathematics) Discovery Tours designed to help future
generations of scientists and engineers through world class facilities and
knowledge. Naper Settlement has been listed as one of the sites having
sessions that can meet the student’s needs. The press release is part of the
June board packet.
c. American Alliance of Museums Annual Meeting
Donna Sack attended the May meeting in Washington, D.C. which provided an
opportunity to see what is trending in museums and discuss partnerships.
Sally Pentecost visited GROW, an agricultural exhibit at the St. Louis Science
Center, a merger of hands on and technological exhibits.
Naper Settlement recently became a member of Museums for All, and will
charge $1 admission to people who could not otherwise afford to visit. The
system is based on state financial support cards. Museums for All is a way to
3
broaden our museum’s visitor base, and reach out to underserved
communities.
d. Internal Changes
Rena Tamayo-Calabrese shared internal changes in leadership responsibility
that were developed around our goals:
? Donna Sack, Vice President of Community Engagement and Audience, is
heading the learning experiences and curatorial departments.
? Harriet Pistorio, Chief Operating Officer, is responsible for finance,
human resources, marketing and events.
? Debbie Grinnell, Vice President, Advancement & Campus Development,
is charged with development, fundraising, and buildings and grounds.
7. General Information
a. Attendance and Demographics Report – April 2016
Naper Settlement made the overall plan by 110% in April. The original
projection for the month was 7,340 attendees and we served well over 8,000.
Goals were exceeded in school programs, History Speaks Lecture Series, Girl
Scouts and walking tours and classes. Five summer camps have been sold out,
and the remaining two are near capacity. 72% of our visitors come from
outside of Naperville. The May report, finished after this board packet was
posted, was 104% over plan. On line ticket sales for Naper Nights are robust.
b. Upcoming 2016 NSMB Meetings
September 16, and December 9, at 8:00 a.m. in the Mayor’s Conference Room.
8. Adjournment
The regular meeting was adjourned at 9:00 a.m. by motion of Chris Birck, seconded by
Kelly Meyer-Douglas. Motion carried.
Respectfully submitted,
Terri Kostal, Executive Secretary, Naper Settlement
Alerts Sign-up