Dupage Policy Journal

DuPage County Public Works Committee met March 5

Here is the agenda provided by the committee:

1. CALL TO ORDER 

2. ROLL CALL 

3. CHAIRWOMAN'S REMARKS - CHAIR GARCIA 

4. PUBLIC COMMENT 

5. APPROVAL OF MINUTES 

5.A. 24-0756 

Public Works Committee Minutes - Regular Meeting - Tuesday, February 20, 2024 

6. CLAIMS REPORT 

6.A. 24-0799 

Payment of Claims - Public Works and Facilities Management 

7. CONSENT ITEMS 

7.A. 24-0800 

J. Congdon Sewer Service, Inc. - Contract is being extended to April 30, 2024, to pay the  final invoice with no change in the contract total. 

8. BID AWARD 

8.A. 24-0801 

Recommendation for the approval of a contract to Cintas Corporation No. 2, to supply  uniforms for Public Works employees, for the period of March 13, 2024 to March 12, 2025, for a total contract amount not to exceed $22,000, per lowest responsible bid  #23-136-FM. 

8.B. FM-P-0010-24 

Recommendation for the approval of a contract to Cintas Corporation No. 2, to provide  and deliver employee uniforms, as needed, for Facilities Management, for the period of March 13, 2024 through March 12, 2025, for a total contract amount not to exceed $50,000, per lowest responsible bid #23-136-FM. 

8.C. FM-P-0011-24 

Recommendation for the approval of a contract to Hey and Associates, Inc., for Natural  Areas Management, which includes controlled burning and weeding of the native gardens on the County campus, for Facilities Management, for the period of March 12, 2024 through March 11, 2025, for a total contract amount not to exceed $36,500, per RFP  #24-020-FM. 

8.D. 24-0802 

Recommendation for the approval of a contract to Steve Piper and Sons, Inc., for pruning and trimming of select trees in designated areas on the County campus, for Facilities Management, for the period of March 6, 2024 through March 5, 2025, for a total contract amount not to exceed $20,645.70, per lowest responsible bid #24-025-FM. 

8.E. DT-P-0015-24 

Recommendation for the approval of a contract purchase order to Al Warren Oil  Company, Inc., to furnish and deliver gasoline and diesel fuel, as needed for the Division of Transportation and Public Works, for the period of April 1, 2024 through March 31, 2025, for a contract total not to exceed $1,750,000 (Division of Transportation  $1,000,000/Public Works $750,000); per renewal option under bid award # 23-011-DOT, first of three renewals. 

9. BID RENEWAL 

9.A. FM-P-0012-24 

Recommendation for the approval of a contract to A&P Grease Trappers, Inc., for sanitary, grease trap and storm basin pumping, jetting, and cleaning, as needed for the County campus, for Facilities Management, for the period of April 14, 2024 through April 13, 2025, for a total contract amount not to exceed $82,750, per renewal option under bid award #21-017-FM, third and final option to renew. ($60,000 for Facilities  Management, $5,200 for Animal Services, and $17,550 for the Division of  Transportation). 

9.B. PW-P-0006-24 

Recommendation for the approval of a contract to Sheffield Safety & Loss Control, LLC, for Safety Program Manager Services, for the period of April 1, 2024 to March 31, 2025, for a total contract amount not to exceed $100,000 (Public Works $25,000, Facilities  Management $25,000, Transportation $25,000, and Stormwater $25,000), per renewal option under bid #21-064-PW, first and final option to renew. 

10. CONTRACT INCREASE 

10.A. PW-CO-0002-24 

Amendment to County Contract #6571-0001 SERV, issued to Fox Valley Fire & Safety  Company, Inc., to repair the fire alarm system and Notifier Panel at the Woodridge Greene Valley Wastewater Treatment Plant, for Public Works, for a change order to increase the contract in the amount of $20,000, resulting in an amended contract amount  not to exceed $93,250, an increase of 27.30%. 

11. SOLE SOURCE 

11.A. PW-P-0007-24 

Recommendation for the approval of a contract to Alfa Laval, Inc., to provide repair parts for the Ashbrook gravity belt thickeners and belt presses at the Woodridge Greene Valley Wastewater Treatment Plant and the Knollwood Wastewater Treatment Plant, for Public Works, for the period of May 1, 2024 to April 28, 2028, for a total contract amount not to exceed $80,000; per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source  – Alfa Laval, Inc. parts are the only parts that are interchangeable with our existing equipment.) 

11.B. 24-0803 

Recommendation for the approval of a contract purchase order to Harris Govern, for annual software maintenance and support services, as needed, for the period of April 1, 2024 through March 31, 2025, for Building & Zoning ($10,702), Division of Transportation ($6,421), and Public Works ($2,140), for a contract total amount not to exceed $19,263. Per 55 ILCS 5/5-1022 (c) not suitable for competitive bids.(Sole Source  - Support for Govern System.) 

12. ACTION ITEMS 

12.A. PW-R-0002-24 

Declaration of the Highland Hills Sanitary District Property as Surplus Real Estate 

12.B. FM-R-0001-24 

Resolution to approve a notice of intent to participate in the coalition by Kane County, Illinois, for the Climate Pollution Reduction Grant implementation application and  program. 

13. INFORMATIONAL 

13.A. 24-0804 

Pursuant to FI-O-0056-22 and DT-R-0306C-22, (3) vehicle replacement purchase orders  for FY24 for Facilities Management have been issued to Haggerty Ford, Inc. for a total amount of $109,128.00. 

14. OLD BUSINESS 

14.A. 24-0832 

Status and Discussion, Heritage Gallery Improvements (Attachments) 

15. NEW BUSINESS 

16. ADJOURNMENT

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