Dupage Policy Journal

City of Elmhurst Public Works & Buildings Committee met Jan. 8.

Here are the minutes provided by the committee:

1. Call to Order:

Ald. Bastedo called the meeting to order at 7:00p.m.

2. Roll Call – Attendance: -

Present: Committee Members Ald. Bastedo

Ald. Cahill Ald. Bram Ald. Sienko

Absent: None

Quorum Present: 4 present 0 absent (quorum) 

Also in attendance: Mayor Levin

City Manager Grabowski Public Works Director Balicki

Asst. Public Works Director Tiberi City Engineer Johnson

Public Present: 2 residents in person

3. Public Comments:

Kathleen Sullivan – Spoke about supporting stormwater mitigation.

Otto Uhler (380 N. West Avenue) – Spoke about street lighting on West Avenue near the Elmhurst Quarry Flood Control Facility. Asked the Committee to re-consider new additional lighting along this stretch of West Avenue.

4. Receipt of Written Communications: None

5. Business Before the Committee:

A. Minutes of the December 11, 2023, Public Works & Building Committee:

Ald. Cahill motioned to approve the December 11, 2023 Minutes of the Public Works & Building Committee minutes; Ald. Sienko seconded. Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram and Sienko). Minutes approved.

Referral - New Sidewalk Policy Review and Creation of a New Sidewalk Master Plan:

Public Works Director Balicki introduced the agenda item. The Committee discussed the draft redline policy and asked questions of City staff. The Committee agreed that greater than 50% of support is needed. 50% or less of support would not be successful. Staff will make some minor changes to the draft policy. Staff will also look at what language is appropriate for short blocks when long blocks add sidewalk. Ultimately, staff will make language changes and present a final draft at the next Committee meeting for consideration.

The Committee also discussed the use of funds collected by the builder’s improvement payments in areas where sidewalks do not exist. Initial ideas were discussed; including separate accounting and consideration of language that will help prioritize where the funds will be used in the future. The Committee also discussed a matrix for prioritizing. Staff to review Highland Park and Wheaton examples.

Lastly, the collection of unused new sidewalk budget dollars, from year to year, was mentioned with the intent to start building a larger amount of funds to work with in the future. This might be discussed at a future meeting.

C. 2024 Pavement Management Proposal:

City Engineer Johnson presented the agenda item. The Committee asked staff various questions about the proposed work and how it would be used for future utility capital planning. Ald. Sienko motioned to approve the draft report, Ald. Cahill seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.

D. ERA-2024 Contract Paving Program-Construction Engineering:

City Engineer Johnson presented the agenda item. Ald. Bram motioned to approve the draft report, Ald. Sienko seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.

E. Alma Avenue Reconstruction - Phase II Design Proposal:

City Engineer Johnson presented the agenda item. Ald. Cahill motioned to approve the draft report, Ald. Bram seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.

F. Streetlight and Signal Pole Purchase:

Asst. Public Works Director Tiberi presented the agenda item. Ald. Bram motioned to approve the draft report, Ald. Sienko seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.

G. 2024-2026 Street Sweeping Contract:

Asst. Public Works Director Tiberi presented the agenda item. Ald. Cahill motioned to approve the draft report, Ald. Sienko seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.

H. Elmhurst History Museum – Public Performance Space Design:

City Engineer Johnson presented the agenda item. Ald. Bram motioned to approve the draft report, Ald. Sienko seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.

I. Round About Referral Follow-Up:

City Engineer Johnson presented the agenda item. The referral from 2022 was revisited and staff explained some conceptual sizing and the challenges of the narrower roadway rights of way in the City. This was simply a discussion topic and no Committee action.

6. Other Business:

Ald. Bram brought up the request to look at the new North York landscape medians and if reflectivity could be added.

Pending item list…only two were outstanding and were discussed tonight.

City Engineer Johnson informed the Committee that at the January 22nd meeting that a balancing change order for the 2023 Contract Paving Program will be on the agenda and will ask for consideration of suspending the rules.

At the February 12th meeting the Committee asked staff to provide an update on the STP grants that were applied for in late 2023.

Adjournment:

Meeting adjourned at 8:54 p.m.

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