City of Naperville SECA Commission met Aug. 16.
Here are the minutes provided by the commission:
A. CALL TO ORDER:
Chairwoman Brodhead called the meeting to order at 6:02 p.m.
B. ROLL CALL:
Present 7 - Judith Brodhead, Vasavi Chakka, Nancy Chen, Rich Gannon, Tom Miers, David Scriven-Young, and Arthur Zards
Absent 3 - Natalia Dagenhart, Shannon Greene Robb, and Allison Longenbaugh
Staff present - Dawn Portner, Special Events Coordinator
C. PUBLIC FORUM:
No speakers for Public Forum
D. OLD BUSINESS:
1. Approve the SECA Commission meeting minutes of March 22, 2023
Commissioner Chakka made a motion, seconded by Commissioner Chen, to approve the SECA Commission meeting minutes of March 22, 2023. The motion carried with the following vote:
Aye: 6 - Brodhead, Chakka, Chen, Gannon, Miers, Scriven-Young, and Zards
Absent: 2 - Dagenhart, Greene Robb, and Longenbaugh
2. Approve the revised CY2024 SECA Grant Fund application timeline and reach consensus on policies regarding pre-payment and art proposals received outside of the application period
Item #1
Commissioner Scriven-Young made a motion, seconded by Commissioner Gannon to accept the revised CY24 Special Events and SECA Application Timeline, moving the approval of the City Obligations from September to October. The motion carried by the following vote:
Aye: 6 - Brodhead, Chakka, Chen, Gannon, Miers, Scriven-Young, and Zards
Absent: 2 - Dagenhart, Greene Robb, and Longenbaugh
Item #2
In recent months, Commission members have questioned the pre-payment policy and discussed whether a list of exceptions should be developed.
By consensus, the Commission agreed with the staff recommendation that exceptions should not be added to the pre-payment policy. The Commission further agreed that pre-payment option shall be made available to new organizations only rather than to existing organizations sponsoring new events.
Item #3
The Commission discussed setting aside a small amount of CY24 funds in the event artists contact the City outside of the application cycle. The Special Events Coordinator would serve as the point of contact and convene the SECA Commission to review the proposal.
Commissioner Zards made a motion, seconded by Commissioner Miers, to set aside $10,000 of the CY24 allocated grant funds, for artists and artistic groups seeking funding outside the SECA grand fund application cycle. The motion carried by the following vote:
Aye: 6 - Brodhead, Chakka, Chen, Gannon, Miers, Scriven-Young, and Zards
Absent: 2 - Dagenhart, Greene Robb, and Longenbaugh
E. NEW BUSINESS:
Commissioner Miers discussed the idea of holding an informational workshop, tentatively called "SECA Bootcamp" for grant applicants. Originally proposed by Commissioner Zards, the purpose of the Bootcamp would be to provide applicants with information, including but not limited to, how to organize a successful event and draft the grant application. Subject matter experts may be invited and asked to share lessons learned in small group sessions.
By consensus, the Commission requested Portner share this idea during the SECA Grant Fund applicant mandatory meetings, scheduled for the end of August, and report findings back to the Commission.
F. ADJOURNMENT:
Commissioner Chakka made a motion, seconded by Commissioner Scriven-Young to adjourn the SECA Commission meeting of August 16, 2023 at 7:01 p.m. The motion carried by a voice vote.
https://naperville.legistar.com/MeetingDetail.aspx?ID=1097244&GUID=73A21E98-850A-4EC0-A9FB-9F0443077C6E&Options=info%7C&Search=
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