City of Elmhurst City Council met July 17.
Here are the minutes provided by the council:
1. Executive Session - Mayor Levin called the Executive Session to order at 7:05pm.
1.1 Executive Session for the Purpose of Discussing: Pending /Probable Litigation pursuant to the Open Meetings Act 5 ILCS 120/2 (c)(11)
Roll call
Present: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Absent: Guido Nardini and Karen Sienko
12 Present, 2 Absent
Also Present: Treasurer Curran, City Attorney Storino, City Manager Grabowski, and Assistant City Manager Kopp
Alderman Brennan moved to convene into executive session. Alderman Bastedo seconded.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
2. Call to Order - Mayor Levin called the regular meeting of city council to order at 7:46pm.
2.1 Pledge of Allegiance
2.2 Roll Call-Ward 4
Present: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Absent: Guido Nardini and Karen Sienko
Also Present: Treasurer Curran, City Attorney Storino, City Manager Grabowski, Assistant City Manager Kopp, Finance Director Coyle, Police Chief McLean, Interim Fire Chief Dufort, IT Director Kravets, Communications Manager Schref, and Assistant Communications Manager Krausfeldt
3. Receipt of Written Communication from the Public - None
4. Public Forum
Jim Hodapp - Wildflower lawn
5. Presentation
5.1 Mayor Levin presented a proclamation honoring three York students from the American Legion National Program.
5.2 Elmhurst.org - Communications Manager Schref presented the new City of Elmhurst website.
6. Announcements
Alderman Deuter announced a joint meeting of the Zoning Commission and Zoning Committee Tuesday, July 18th at 7pm at City Hall in regard to updating the draft ordinance.
Alderman Bram announced with Alderman Jensen, they will host a Town Hall meeting at City Hall of Tuesday, July 25th at 6:30pm.
Alderman Bastedo announced that Public Works and Building Committee's meeting July 24th is canceled due to lack of quorom.
7. Consent Agenda
7.1 Minutes of the Executive Session Meeting of the Elmhurst City Council on June 5, 2023
7.2 Minutes of the Regular Meeting of the Elmhurst City Council on June 20, 2023
7.3 Accounts Payable - July 17, 2023 - $ 4,958,041.46
7.4 Appointment of Alderman Jacob Hill to Veteran's Commission
7.5 Referral - Review Elmhurst building Code to Support Residential L2 Charging & Solar Panel Installation
7.6 Report - Case 22 ZBA 10 AOS Variations - 311 N. York Street (DP&Z)
7.7 Report - Case 23 P 04 Elmhurst University Health Sciences Building Conditional Use Permit for Planned Unit Development and Building Height (DP&Z)
7.8 Report - Case 23 P 05 Premier Outdoor Environment Conditional Use Permit and Variations- 977 S IL Route 83/968 S Riverside Dr. (DP&Z)
7.9 Report - Elmhurst Craft Beer Fest Request (PA&S)
7.10 Report - Police Directed Towing Service (PA&S)
7.11 Report - Elmhurst Fire Department Disposal of Surplus Property (PA&S)
7.12 Report - Fire Department Foreign Fire Insurance Genesis Hydraulic Tools Purchase (PA&S) (See Item 10.4)
7.13 Report - Streetlight Controller Upgrades (PW&B)
7.14 Report - Mobile Hoist Columns, Heavy Duty Jack Stands and Pneumatic Wheel Lift Purchase (PW&B)
7.15 Report - One (1) Kubota KX057 Excavator (PW&B)
7.16 Report - One (1) Towmaster Trailer (PW&B)
7.17 Report - One (1) Combination Vac/Jetter/Hydro-Excavation Truck (PW&B)
7.18 Report - One (1) Trackless MT 7 Tractor (PW&B)
7.19 Report - Change Order #2 - McKinley Stormwater Pumping Station - PW Fiber Connection (PW&B)
7.20 Report - Professional Services Agreement for Integration of Lift Station Operator Interface Terminals (OITs) (PW&B)
7.21 Report Fire Hydrant Materials Purchase (PW&B)
7.22 Report - Purchase of Replacement Cutter Stacks for Grinders at Four Sanitary Lift Stations (PW&B)
7.23 Report - Two (2) Ford Expeditions to Replace PD1 and PD2 (PW&B) (See Item 9.1)
7.24 Report - One (1) 2023 Ford Transit 250 Utility Van (PW&B) (See Item 9.2)
7.25 Report - South & West Water Tower Rehabilitation – Construction Bids (PW&B) (See Item 10.1)
7.26 Report - Design-Build Services for North Chlorine Contact Tank Emergency Repairs (PW&B) (See Item 10.2)
7.27 Report - Industrial Pretreatment Program Development and Implementation (PW&B) (See Item 10.3)
7.28 Report - 2023 Sanitary Sewer Cleaning and Televising (23-12) (PW&B) (See Item 10.4)
7.29 Report - Proposal for Construction Engineering Services Agreement for 2023 Sanitary Sewer Cleaning and Televising Project (PW&B) (See Item 10.5)
7.30 Report - Design-Build Services for North Elmhurst Sanitary Lift Station Controls Upgrade (PW&B) (See Item 9.3)
7.31 Report - Design-Build Services for WRF Buildings 1, 2 and 4 HVAC Improvements (PW&B) (See Item 9.5)
7.32 MCO-09-2023 - An Ordinance Amending Section 44.74 Entitled “Yield Right-of-Way Streets” of Article V Entitled “Driving, Overtaking and Passing” and Section 44.92 entitled “Stop Intersections Enumerated” of Article VI Entitled “Special Stops” of Chapter 44 Entitled “Motor Vehicles and Traffic” of the Elmhurst Municipal Code
7.33 R-53-2023 - A Resolution to Approve and Authorize the City of Elmhurst’s Support of the Dupage Senior Citizens Council
7.34 R-54-2023 - A Resolution Approving and Authorizing the Execution of a Settlement Agreement and Release by and Between the City Of Elmhurst, Illinois, and Vincent Incopero for the Resolution of Civil Litigation
City Attorney Storino announced item 7.34 settlement for $70,000.
Alderman Hill removed item 7.23 from the consent agenda. Alderman Bram moved to accept the consent agenda minus item 7.23. Alderman Talluto seconded.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
7.23 Alderman Bastedo moved to accept the report. Alderman Cahill seconded. Alderman Hill commented on hoping in the future for more sustainability and to show the city considered other options, although he recognized there wasn't for this purchase. Alderman Bram stated that a policy was passed years ago to consider hybrid and hopes to see more options. Alderman Irby commented on seeing more options and conclusions in the report of what was considered for future items.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
8. Reports and Recommendations of Appointed and Elected Officials
Mayor Levin announced Public Safety Night at the east parking lot of Berens Park on August 13th, 6:00-8:30pm. Recycling event at Public Works on Saturday, July 29th 8:00-noon. EPD Roll Call on Second and Maple Tuesday, July 18th at 7pm.
City Manager Grabowski summarized the water main break event highlighting the partnership with the county to communicate to residents.
9. Ordinance
9.1 O-28-2023 - An Ordinance Waiving Bid and Authorizing the Purchase of Two (2) Ford Expeditions for Use by the City of Elmhurst’s Police Department (See Item 7.23)
Alderman Bastedo moved to accept the ordinance. Alderman Cahill seconded. Alderman Bastedo requested council to suspend the rules as the purchasing window opened June 21st.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
9.2 O-29-2023 - An Ordinance Waiving Bid and Authorizing the Purchase of One Ford Transit 250 Utility Van for Use by the City’s Utilities Division (See Item 7.24)
Alderman Bastedo moved to accept the ordinance. Alderman Cahill seconded. Alderman Bastedo requested council to suspend the rules as a vehicle has been located and the city needs to move quickly.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
9.3 O-30-2023 - An Ordinance Waiving Bid and Authorizing the Execution of a Design-Build Agreement with Baxter & Woodman, Inc. & Boller Construction Company, LLC. for the North Elmhurst Sanitary Lift Station Controls Upgrade Project (See Item 7.30)
Alderman Bastedo moved to accept the ordinance. Alderman Cahill seconded. Alderman Bastedo requested council to suspend the rules as what's in place was an interim fix to help keep functional and there's a long wait on parts.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
9.4 O-31-2023- An Ordinance Waiving Bid and Authorizing the Purchase of Three (3) Genesis Hydraulic Extrication Tools and the Trade-In of Two (2) Hurst Hydraulic Extrication Tools for the City of Elmhurst’s Fire Department (PA&S) (See Item 7.12)
Alderman Bastedo moved to accept the ordinance. Alderman Cahill seconded. Alderman Bastedo requested council to suspend the rules due to timing.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
9.5 O-32-2023 - An Ordinance Waiving Bid and Authorizing the Execution of a Design-Build Agreement with Baxter & Woodman, Inc. & Boller Construction Company, LLC. for the Water Reclamation Facility Buildings 1, 2 and 4 HVAC Improvements Project (See Item 7.31)
Alderman Bastedo moved to accept the ordinance. Alderman Cahill seconded. Alderman Bastedo requested council to suspend the rules due to needing part timely.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
10. Resolution
10.1 R-55-2023 - A Resolution Authorizing the Issuance of a Notice of Award and Authorizing the Execution of a Contract for the South and West Water Tower Rehabilitation Project for the City of Elmhurst, Illinois (See Item 7.25)
Alderman Bastedo moved to accept the resolution. Alderman Cahill seconded. Alderman Bastedo requested council to suspend the rules as they are behind schedule.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
10.2 R-56-2023 - A Resolution Authorizing the Execution of a Design-Build Agreement with Baxter & Woodman, Inc. & Boller Construction Company, LLC. for the North Chlorine Contact Tank Emergency Repairs Project (See Item 7.26)
Alderman Bastedo moved to accept the resolution. Alderman Cahill seconded. Alderman Bastedo requested council to suspend the rules as this is an emergency project from leak two weeks ago.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
10.3 R-57-2023 - A Resolution Approving and Authorizing the Execution of A Professional Engineering Services Agreement Between the City of Elmhurst, Illinois and Baxter & Woodman, Inc. for the 2023 Industrial Pretreatment Program Development and Implementation and the Fats, Oils and Grease Program Update (See Item 7.27)
Alderman Bastedo moved to accept the resolution. Alderman Cahill seconded. Alderman Bastedo requested council to suspend the rules to have in place before August 1st when new permit requirements begin.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
10.4 R-59-2023 - A Resolution Authorizing the Issuance of a Notice of Award and Authorizing the Execution of a Contract for the 2023 Sanitary Sewer Cleaning and Televising Project (See Item 7.28)
Alderman Bastedo moved to accept the resolution. Alderman Cahill seconded. Alderman Bastedo requested council to suspend the rules due to timing.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
10.5 R-60-2023 - A Resolution Approving and Authorizing the Execution of a Professional Engineering Services Agreement Between the City of Elmhurst, Illinois and Baxter & Woodman, Inc. for the 2023 Sanitary Sewer Cleaning and Televising Project (See Item 7.29)
Alderman Bastedo moved to accept the resolution. Alderman Cahill seconded. Alderman Bastedo requested council to suspend the rules, engineering part to 10.4.
Ayes: Brian Cahill, Noel Talluto, Tina Park, Jim Nudera, Emily Bastedo, Mike Brennan, Rex Irby, Marti Deuter, Jennifer Veremis, Jacob Hill, Chris Jensen, and Michael Bram
Nays: None
12 Ayes, 0 Nays, 2 Absent
Motion carried
11. Other Business
None
12. Adjournment - Alderman Deuter moved to adjourn the meeting. Alderman Brennan seconded. A voice vote was taken. Motion passed unanimously.
Meeting adjourned at 8:45pm
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