DuPage County Public Works Committee met May 16
Here are the minutes provided by the committee:
1. CALL TO ORDER
9:00 AM meeting was called to order by Chair Garcia at 9:00 AM.
2. ROLL CALL
Other board members present: Yeena Yoo, Michael Childress, Lucy Evans and Sheila Rutledge.
PRESENT Cronin Cahill, DeSart, Galassi, Garcia, and Ozog
REMOTE Zay
MOTION TO ALLOW REMOTE PARTICIPATION
Member Cahill moved and Member DeSart seconded a motion to allow Member Zay to participate remotely.
3. CHAIRWOMAN'S REMARKS - CHAIR GARCIA
No remarks were offered.
4. PUBLIC COMMENT
No public comments were offered.
5. APPROVAL OF MINUTES
5.A. 23-1792
RESULT: APPROVED
MOVER: Dawn DeSart
SECONDER: Kari Galassi
6. CLAIMS REPORT
6.A. 23-1793
Payment of Claims - Public Works and Facilities Management
RESULT: APPROVED
MOVER: Dawn DeSart
SECONDER: Cynthia Cronin Cahill
7. CONSENT ITEMS
7.A. 23-1794
BCR Automotive Group LLC DBA Roesch Ford - Decrease and close contract
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Kari Galassi
7.B. 23-1795
Joseph J Henderson & Son, Inc. - Time extension greater than 30 days, and no change in the contract total amount
RESULT: APPROVED
MOVER: Dawn DeSart
SECONDER: Kari Galassi
8. BID AWARD
8.A. FM-P-0066-23
Recommendation for the approval of a contract to AMS Mechanical Systems, Inc., to furnish and install natural gas piping replacements and upgrades to the gas main and meter, at the Power Plant, for Facilities Management, for the period of May 23, 2023 through May 22, 2024, for a total contract amount not to exceed $125,837; per lowest responsible bid 23-061-FM.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Dawn DeSart
SECONDER: Kari Galassi
8.B. FM-P-0067-23
Recommendation for the approval of a contract to Earthwerks Land Improvement and Development Corporation, for construction of stormwater detention and Best Management Practices (BMP’s) projects at the east campus detention basin, for Facilities Management, for numerous building construction projects, for the period May 23, 2023, through December 15, 2025 for a total lump sum amount of $2,793,517 which includes $364,371 (15%) owner contingency, per lowest responsible bid 22-102-SWM. (PARTIAL ARPA ITEM)
Director of Public Works Nick Kottmeyer let the committee know that this item is regarding the detention that the County needs for all improvement projects that are being done on the County Campus. Member DeSart, Member Evans, and Member Cahill discussed funding and details about this project with Facilities Management Deputy Director Tim Harbaugh and Mr. Kottmeyer.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Dawn DeSart
SECONDER: Mary Ozog
9. PROFESSIONAL SERVICES AGREEMENT
9.A. FM-P-0068-23
Recommendation for the approval of an Agreement between the County of DuPage, Illinois, and V3 Companies, Ltd., to provide Phase III Professional Stormwater Engineering Services and engineering design for campus projects, for Facilities Management, for the period May 23, 2023 through December 15, 2025, for a total contract amount not to exceed $241,095. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et seq.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Dawn DeSart
SECONDER: Mary Ozog
10. SOLE SOURCE
10.A. PW-P-0035-23
Recommendation for the approval of a contract to RapidView, LLC, for parts and labor to repair the IBAK sewer televising camera, for Public Works, for the period of May 23, 2023 to May 31, 2027, for a contract total amount not to exceed $60,000; per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Cynthia Cronin Cahill
SECONDER: Kari Galassi
11. ACTION ITEMS
11.A. PW-R-0003-23
Recommendation for the approval of an Easement Agreement between the County of DuPage and the Forest Preserve District of DuPage County providing for the operation and maintenance of existing sanitary interceptors within portions of the Waterfall Glen Forest Preserve. (No additional cost to the County)
RESULT: APPROVED AT COMMITTEE
MOVER: Dawn DeSart
SECONDER: Cynthia Cronin Cahill
12. PRESENTATIONS
12.A. County Campus EV Charging Stations
Capital Projects Energy Analyst Ian Johnstone presented information regarding Electric Vehicle Charging Stations on the County Campus. He provided the committee members with an overview of current conditions and how they are meeting County charging demand, potential charging sites, potential funding options, operational costs of Electric Vehicle Charging stations, and current and future Electric Vehicle Charging policies.
Member Rutledge, Member Galassi and Member Zay briefly discussed the public Electric Vehicle Charging stations. Chair Garcia let the committee know that Mr. Johnstone will be back at the next Public Works committee meeting to answer additional questions.
12.B. DuPage County Historical Museum & DuPage County Heritage Gallery
The Executive Director of the Wheaton Park District, Mike Benard, and Facilities Management Project Supervisor, Geoffrey Matteson, presented an outline of the history of the DuPage County Historical Museum. Before they began, Mr. Benard introduced Michelle Podkowa as well, the museum’s Manager. He provided an overview of the museum’s history and mentioned that in 2008 the County of DuPage and the Wheaton Park District entered into an Intergovernmental Agreement that allowed the County to retain ownership of the building and artifacts, and allowed the Park District to take over staffing, operations, and maintenance.
Mr. Benard mentioned that the Enduring Values exhibit at the DuPage County Historical Museum, which is owned by the County of DuPage, needs an update. At this point, Mr. Matteson also went over the history of the Heritage Gallery, located at the JTK Administration Building, and discussed a DuPage Heritage Gallery update opportunity to coordinate with the Wheaton Park District on a QBC (Qualifications Based Selection) process to choose an expert third party partner to redesign both the Enduring Values and Heritage Gallery exhibit spaces.
Member DeSart emphasized that Diversity and Inclusion is a key component in moving forward with the redesign of these exhibits. There was discussion regarding the QBS (Qualifications Based Selection) process that will be used to select the best third party partner to do this project.
There was consensus among the committee to move forward with the QBS (Qualifications Based Selection) process, and to choose an expert third party partner that will also engage all stakeholders in the projects to update the Enduring Values and Heritage Gallery exhibits. 13. OLD BUSINESS
Member Rutledge informed the committee of maintenance that needs to be done on the Fallen Police and Fallen Firefighters Memorial on the County Campus. Facilities Management Deputy Director Tim Harbaugh informed the committee that this issue will be addressed.
14. NEW BUSINESS
No new business was discussed.
15. ADJOURN
With no further business, the meeting was adjourned.
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