DuPage County Emergency Telephone System Board Ad Hoc Finance Committee met Oct. 24.
Here are the minutes provided by the committee:
1. CALL TO ORDER
8:15 AM meeting was called to order by DU-COMM Fire Rep Andy Dina at 8:15 AM.
2. ROLL CALL
PRESENT: Dina, Hermes, Herron, Johl
ABSENT: Hayden, Baarman
Director Linda Zerwin, DuPage Emergency Telephone System Board, non-voting Member
Eve Kraus, DuPage Emergency Telephone System Board
Reid Foltyniewicz, Oakbrook PD (Remote)
Tom Gallahue, ILEAS (Remote)
Bob Murr, College of DuPage (Remote)
John Lozar, DU-COMM
Jason Norton, Darien PD (Remote)
Jeff Runge, Villa Park PD (Remote)
Bill Srejma, ACDC (Remote)
John Sullivan, Addison Fire
Andrea Lieberenz, Addison PD, Secretary (Remote)
On roll call, Acting Chair Dina, Member Hermes, Member Herron, and Member Johl were present, which constituted a quorum.
3. CHAIRMAN'S REMARKS - CHAIR HAYDEN
There were no remarks from Acting Chair Dina.
4. PUBLIC COMMENT
There was no public comment.
5. CONSENT ITEMS
A. Approval of Minutes
1. ETSB - Policy Advisory Committee - Regular Meeting - Oct 3, 2022 8:15 AM
A motion was made by Member Herron, seconded by Member Hermes, to forward the minutes from the October 3, 2022 meeting to the ETS Board to receive and place on file.
| RESULT: RECEIVE AND PLACE ON FILE [UNANIMOUS]
MOVER: Steve Herron, DU-COMM Police Rep SECONDER: Sherianne Hermes, ACDC Rep AYES: Dina, Hermes, Herron, Johl ABSENT: Hayden, Baarman |
Member Johl made a motion to approve the 2023 Meeting Calendar, seconded by Member Hermes.
Ms. Zerwin advised the 2023 Calendar has only one meeting per month, but Special Calls can be added as needed. On voice vote, motion carried.
| RESULT: ACCEPTED AND PLACED ON FILE [UNANIMOUS]
MOVER: Pat Johl, ACDC Fire Rep SECONDER: Sherianne Hermes, ACDC Rep AYES: Dina, Hermes, Herron, Johl ABSENT: Hayden, Baarman |
1. ETS-R-0070-22 Resolution to amend Policy 911-005.6: DuPage Emergency Dispatch Interoperable Subscriber Unit System (DEDIRS) Use of Emergency Button. Recommendation to approve Policy Advisory Committee VOTE (to approve): 4 Ayes, 0 Nays, 2 Absent.
Acting Chair Dina advised that additional changes to the policy were provided in a previous email.
Member Herron made a motion to approve the amended Policy, seconded by Member Hermes. On voice vote, motion carried.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Steve Herron, DU-COMM Police Rep SECONDER: Sherianne Hermes, ACDC Rep AYES: Dina, Hermes, Herron, Johl ABSENT: Hayden, Baarman |
7. DEDIRS PORTABLE AND MOBILE REPLACEMENT
1. Proposed Police Talk Groups
Member Herron said a proposed map of the current talk groups for DuPage County is included in the packet, as well as the changes recommended by the Police Focus Group. He said they followed what Fire did by starting in the northwest corner of DuPage County and then moving east and continuing down the map. He said they started the numbering with PD2, and members were in agreement that no matter what happens, the number one channel will always be the main talk group or the Police Ops group, which are mirrored together. He said the PD channel and the Ops channel will be the same. The map was shared on-screen as Member Herron explained. He said they feel this is the best long-term goal for DuPage County. The PD Ops channel will be released in December. Member Herron said DU-COMM has shown opposition to this in the past, and he knows of one agency that has come forward to say they do not feel it is a good idea, but everyone else feels it is okay. He said they are recommending it be approved. He added, the PD channels would not change until Phase 3, which would be 2023/2024, depending on when all the radio roll-out.
Member Johl confirmed that the Dispatch group name change will happen in Phase 3, and Member Herron said that is correct. Member Johl asked if there is a plan for an expansion channel for each PSAP, and Member Herron said there is.
There was no approval needed at this meeting, but the consensus was to add this as an action item to the next PAC meeting's agenda.
2. Conventional Alias Table
Acting Chair Dina advised that he believes Agenda Items 2, 3, and 4 go hand in hand. Mr. Sullivan said there are currently two alias tables; one for analog channels and one for STARCOM channels. The aliases are the same, but the IDs are different. Mr. Sullivan said they used the last 4 digits of the P25 STARCOM ID as the analog ID, and they would like to make that into Hexadecimal format to reduce the likelihood of any duplicate IDs from neighboring agencies on analog channels. Mr. Sullivan said this is more of a technical detail than a policy. A discussion continued on Hex IDs. Ms. Zerwin said this is more of an operating procedure, and as long as there is a standard format with everything together, it can easily be reviewed. Ms. Zerwin asked Mr. Lozar if anything strikes him for the console upgrades, and Mr. Lozar said they would just have to be notified that the changes were being made.
There was a consensus to move forward with the Hex ID.
3. Hex ID for MDC Signaling
4. Hex ID STARCOM ID
5. Northwest Central Update
Ms. Zerwin said Chief Clark, who does dual duty in Glen Ellyn and Streamwood, advised that Northwest Central Dispatch is going to TDMA on November 1, 2022. She said we are making sure that the radios that are responding with those agencies are okay. She said they do not anticipate any issues and everyone on the north end has been notified. She said there is a lot of cross communication between those agencies, particularly with Fire.
Mr. Lozar said the Police TDMA upgrades were done in 2018, but aside from Addison, they have not been done on the Fire side. Member Johl asked if the touch was done on Wood Dale's fire radios. Mr. Lozar said not on the APX7000XEs, but the 8500 mobiles should be capable. Member Johl asked if he would be able to communicate with Northwest Central if the radios are not touched by November 1, and Mr. Lozar said he would not. Member Johl said it needs to be done; there are seven fire agencies that need to be touched. Ms. Zerwin responded that no notification of this change had been received before Chief Clark brought it forward and ETSB started to investigate. She said there should be TDMA licenses available; the radios just need to be programmed. Mr. Lozar will write up a project cost sheet for approval. Ms. Zerwin said they are in conversations with Northwest Central to see if the change can be delayed, and that Motorola was assisting in their efforts.
Acting Chair Dina asked for an update from the Police Focus Group. Member Herron said training is coming up quickly, and he is unaware of anyone who is delinquent. Ms. Zerwin said the last one came in on Friday. She said the police cost sheet attachments for the IGA will be provided to DU-COMM. Ms. Zerwin notified the group that a half-shipment of the second batteries has arrived. She also mentioned that starting Wednesday, Andy Saucedo will be the Motorola Radio System Manager for ETSB; he will be taking David Poetz's place.
Acting Chair Dina said the Fire side continues to work on the templates. Fleetmaps have gone out and the fire agencies have a lot of questions about the fleetmap and the templates, as the template still has fire ground orange and there is not a complete list of all of the talk groups on the templates. Acting Chair Dina said it is okay for Fire agencies to complete their fleetmap without the template. Ms. Zerwin said she really just wants the cost sheet right now, but if fire agencies think they know what they want, they can fill it in, and it can be double-checked later. Acting Chair Dina said they want to get the mobile radios out as soon as possible. Ms. Zerwin said she asked Motorola for additional help with the mobile programming. Ms. Zerwin asked if local talk ground channels are going to be encrypted, and Member Herron said they are not.
Acting Chair Dina asked if the antenna comes with the mobile radio. He said he understands ETS Board pays for the antenna that the radio comes with, but there are a couple options for splitters or different types of antennas and asked if agencies will be responsible for that cost. Ms. Zerwin said no one has asked for it yet, and it has not come forward as a package price. She said it can be written up and presented to the ETS Board for consideration, but it would need to be included in the change order.
Member Herron said he will be sending in a request for costs on the new Merit vehicles.
Mr. Lozar asked if agencies should return the new mobile antennas if they are not being installed. Ms. Zerwin said yes, she can send them in for an exchange.
Member Hermes asked if every agency will eventually get a second battery for the new mobile radio replacements. Ms. Zerwin said there are no batteries for mobiles; only the portables. She said they will all come with two. The batteries are being initialized, and each portable will get two when they have all been received.
8. OLD BUSINESS
Ms. Zerwin said radio training begins this Thursday. Comments and suggestions can be made as agencies are going through the slides. She added, Fire agencies are welcome to attend, but additional training would be scheduled when the NextXNs are received from the lab and there will be a separate slide section on battery maintenance.
9. NEW BUSINESS
There was no new business.
10. NEXT MEETING:
A. Monday, November 7 at 8:15am in Room 3-500B
11. ADJOURNMENT
Member Johl made a motion to adjourn the meeting at 8:51am, seconded by Member Herron. On voice vote, motion carried.
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