DuPage County Finance Committee met Nov. 22
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
5. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday November 8th, 2022
6. BUDGET TRANSFERS
A. FI-R-0484-22 RESOLUTION -- Budget Transfers 11/22/2022 - Various Companies and Accounting Units
7. PROCUREMENT REQUISITIONS
A. Finance - Chaplin
1. FI-P-0329-22 Recommendation for the issuance of a contract purchase order to Alliant Insurance Services, Inc. (Beazley), to secure Cyber Liability Insurance for the County. This contract covers the period of December 1, 2022 to December 1, 2023 for Finance-Tort Liability, for a contract total amount not to exceed $176,078. Vendor selected pursuant to DuPage County Code Section 2-353(1)(b).
B. Development - Tornatore
1. DC-CO-0023-22 Change Order to County Contract 4673-0001 SERV, issued to Accela, Inc., for a contract increase of $5,726.36 for four (4) additional licenses for Public Works (1) and Building and Zoning (3), resulting in an amended contract total of $923,268.27, an increase of 0.62%.
C. Economic Development - Selmon
1. ED-CO-0024-22 Amendment to Contract 6028-0001 SERV, issued to Parent's Alliance Employment Project, for Youth Training Services, to increase the Contract encumbrance by $50,000. (Workforce Development)
2. ED-P-0328-22 Approval of a contract purchase order issued to Dell Marketing L.P., for the subscription to Microsoft Office 365 software, for the period January 1, 2023 through December 31, 2025, for a contract total amount not to exceed $37,120.79. (Workforce Development)
D. ETSB - Schwarze
1. ETS-R-0092-22 Resolution approving the transfer of inventory from the County of DuPage on behalf of the Emergency Telephone System Board of DuPage County to DU-COMM.
E. Health & Human Services - Renehan
1. Change Order -- HHS-P-0319A-21 - Amendment to Resolution HHS-P-0319-21, issued to Joerns Healthcare, LLC, for the rental of dolphin fluid immersion simulation mattress system beds, for the DuPage Care Center, for the period August 8, 2021 through August 8, 2022, to increase encumbrance in the amount of $13,300, resulting in an amended contract total amount not to exceed $43,300, a 44.33% increase. (5362-0001 SERV)
2. Change Order -- HHS-P-0413A-21 - Amendment to Resolution HHS-P-0413-21, issued to Pulmonary Exchange, LTD., for rental of respiratory care equipment, to increase encumbrance to contract 5547-0001 SERV in the amount of $9,600, resulting in an amended contract total amount not to exceed $44,600, a 27.43% increase. (5547-0001SERV)
3. HHS-P-0326-22 Recommendation for the approval of a contract purchase order to Valdes Supply, to furnish and deliver paper products (restroom tissue, paper towels, facial tissue, hard roll towels (group 2)) as needed, for the DuPage Care Center, for the period of December 1, 2022 through November 30, 2023, for a contract total not to exceed $98,808, per bid #22-112-FM.
4. HHS-P-0327-22 Recommendation for the approval of a contract to AirGas USA, LLC, to furnish and deliver liquid portable oxygen for the residents at the DuPage Care Center, for the period December 1, 2022 through November 30, 2023, for a contract total not to exceed $35,000, per bid #22-105-DCC.
F. Judicial/Public Safety - Renehan
1. JPS-P-0323-22 Recommendation for the approval of a contract purchase order to DuPage County Health Department, to provide mental health services for the mentally ill probationers, for Probation & Court Services, for the period of December 1, 2022 through November 30, 2023, for a contract total amount not to exceed $208,000, per Intergovernmental Agreement. (Probation & Court Services)
2. JPS-P-0324-22 Recommendation for the approval for a contract purchase order to Ray O'Herron Company, Inc., for new officer and employee uniforms, for the Sheriff's Office, for the period of December 30, 2022 through December 29, 2023, for a contract total amount of $225,000, per renewal of proposal #19-128-SHF. (Sheriff's Office)
3. JPS-P-0325-22 Recommendation for the approval of a contract purchase order to Christa M. Winthers of Mullen, Winthers & Cerny P.C., to provide professional services as a conflict attorney assigned to juvenile cases for the period December 1, 2022 through November 30, 2023, for the 18th Judicial Circuit Court, for a contract total amount not to exceed $42,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5 -1022(a). Vendor selected pursuant to DuPage County Code Section 2-353(1)(b). (18th Judicial Circuit Court)
G. Public Works - Ozog
1. FM-P-0318-22 Recommendation for the approval of an Agreement between the County of DuPage, Illinois, and V3 Companies, Ltd., to provide Phase II Professional Stormwater Engineering Design Services for various campus projects, for Facilities Management, for the period December 1, 2022, through November 30, 2024, for a total contract amount not to exceed $248,355. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et seq.
2. FM-P-0319-22 Recommendation for the approval of a contract purchase order to Interstate Power Systems, Inc., to provide parts and labor for scheduled preventive maintenance and on an as needed basis to maintain and repair generators at the Stand by Power Facility, for Facilities Management, for the period January 01, 2023 through December 31, 2025, for a total contract amount not to exceed $118,510.47, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - authorized parts and service provider for this area.
3. FM-P-0321-22 Recommendation for the approval of a contract to AMS Industries, Inc., to provide component replacements and upgrades for the HVAC chilled water system improvements at the Power Plant, for Facilities Management, for the period December 1, 2022, through November 30, 2024, for a total contract amount not to exceed $1,209,330, per lowest responsible bid 22-109-FM. (ARPA ITEM)
4. FM-R-0474-22 RESOLUTION -- Third Amendment to Lease dated April 6, 1976 between the County of DuPage and the DuPage County Fair Association.
5. PW-P-0320-22 Recommendation for the approval of a contract to Flender Corporation, for the rebuild and replacement of Flender OEM gearbox components, gears, bearings, splines and pinions, for Public Works, for the period November 22, 2022 through November 30, 2023, for a contract total amount not to exceed $37,445, per Quote #00072787; per 55 ILCS 5/5-1022(c) "Competitive Bids" not suitable for competitive bids - Sole Source.
6. PW-P-0322-22 Recommendation for the approval of a contract to Currie Motors Fleet, for the purchase of one (1) 2023 Ford F-550XL diesel truck and one (1) 2023 Ford F-350XL diesel truck for Public Works, and two (2) Ford F-350XL diesel trucks for Stormwater, for a total contract amount not to exceed $240,597, not suitable for competitive bids per 55 ILCS 5/5-1022 (c) ‘Competitive Bids’ and Resolution DT-R 0306B-22.
H. Technology - Selmon
1. TE-CO-0025-22 Amendment to County Contract 6019-0001-SERV, issued to Learning Tree International, for the procurement of educational training vouchers, which do not expire, for Information Technology, to purchase an additional three (3) vouchers for use by the Records Management Team and increase the contract amount by $5,985, resulting in an amended contract total of $25,935, an increase of 30.00%.
2. TE-P-0330-22 Recommendation for the approval of a contract purchase order to BDO USA Solutions Provider, LLC, for the annual software maintenance of FireEye Security software. This contract covers the period of December 10, 2022 through December 9, 2023, for Information Technology, for a contract total amount of $149,468, per lowest responsible bidder, bid #22-124-IT. (ARPA ITEM)
I. Transportation - Puchalski
1. Change Order -- DT-P-0136A-22 – Amendment to Resolution DT-P-0136-22, issued to Pacific Construction Services, LLC, for the removal and replacement of the Division of Transportation’s offsite maintenance facility, Section 19-0179-32-GM, to increase the funding in the amount of $686,879.90, resulting in an amended contract amount of $7,548,066.90, +10%.
8. FINANCE RESOLUTIONS
A. FI-R-0473-22 RESOLUTION -- Acceptance and Appropriation of the Illinois Emergency Management Agency Hazard Mitigation Grant Program PY22, Inter-Governmental Agreement No. HMGP.07-P, Company 5000 - Accounting Unit 3090, $83,040. (Office of Homeland Security and Emergency Management)
B. FI-R-0475-22 RESOLUTION -- Acceptance & Appropriation of Additional Funding for the Illinois Department of Commerce and Economic Opportunity Workforce Innovation and Opportunity Act (WIOA) Grant PY22, Inter-Governmental Agreement no. 22- 681006, Company 5000 - Accounting Unit 2840, $150,000.
C. FI-R-0477-22 RESOLUTION -- Acceptance and Appropriation of the Low Income Home Energy Assistance Program HHS Grant FY23, Inter-Governmental Agreement No. 23-224028, Company 5000 - Accounting Unit 1420, $1,748,193. (Community Services)
D. FI-R-0483-22 RESOLUTION -- Acceptance and Appropriation of the Comprehensive Law Enforcement Response to Drugs Grant FY23, Inter-Governmental Agreement No. 420021, Company 5000 - Accounting Unit 6615 - $150,000. (State's Attorney Office)
E. FI-R-0486-22 RESOLUTION -- Resolution approving a Grant Agreement with DuPagePads for the use of ARPA funds in the amount of $250,000. (ARPA ITEM)
9. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 11/02/2022 Auto Debit Paylist
2. Payment of Claims -- 11/04/2022 Paylist
3. Payment of Claims -- 11/08/2022 Paylist
4. Payment of Claims -- 11/15/2022 Paylist
B. Wire Transfers
1. Wire Transfers -- 11/04/2022 Wire Transfer
2. Payment of Claims -- 11/15/2022 Wire Transfer
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 060-22: Trade Adjustment Assistance Program Grant PY22 - Illinois Department of Commerce and Economic Opportunity - U.S. Department of Labor - $123,883.31. (Human Resources)
2. Grant Proposal Notifications -- GPN 061-22: FY23 IL State Opioid Response, Criminal Justice Medication Assisted Recovery Integration - Illinois Department of Human Services/Health Management Associates - U.S. Department of Health and Human Services - $50,000. (Sheriff's Office)
3. Grant Proposal Notifications -- GPN 062-22: FY23 Establish, Improve and Expand Children's Advocacy Centers Grant - National Children's Alliance - Department of Justice - Office of Juvenile Justice and Delinquency Prevention - $28,998. (State's Attorney-Children's Center)
10. DISCUSSION
A. ARPA Funding Request - ICNA Relief
11. OLD BUSINESS
12. NEW BUSINESS
13. EXECUTIVE SESSION
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (2) - Collective Negotiating Matters B. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (11) - Pending Litigation 14. MATTERS REFERRED FROM EXECUTIVE SESSION
1. FI-R-0485-22 RESOLUTION -- Authorization of Contract With American Federation of State, County and Municipal Employees (AFSCME), Council 31
2. FI-R-0488-22 RESOLUTION -- Additional appropriation for the Tort Liability Fund, Company 1100, Accounting Unit 1212, $2,000,000.
15. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=10074&Inline=True
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