DuPage County Board met Sept. 13
Here is the minutes provided by the board:
1. CALL TO ORDER
10:00 AM meeting was called to order by Chairman Daniel J Cronin at 11:06 AM.
2. PLEDGE OF ALLEGIANCE
Member Tornatore led the pledge of allegiance.
3. INVOCATION
A. Pastor Sue Allen - Living Lord Lutheran Church
4. ROLL CALL
PRESENT: Phillips, Chaplin, Covert, DiCianni, Eckhoff, LaPlante, Hart, Krajewski, Rutledge, Deacon Garcia, Ozog, Puchalski, Schwarze, Selmon, Tornatore, Zay, Cronin
ABSENT: DeSart, Renehan
Member Amy Phillips was appointed to fill the vacancy of Member Amy Chavez after the attendance roll call was taken.
MOTION TO MOVE AGENDA ITEM
With leave of the body, Chairman Cronin moved to place resolution CB-R-0375-22 at the beginning of the County Board agenda.
B. CB-R-0375-22 RESOLUTION -- CB-R-0375-22 : Appointment of CB member to District 5 Vacancy
WHEREAS, pursuant to 10 ILCS 5/25-11, the County Board of DuPage County declared a vacancy in County Board District 5 on August 9, 2022 pursuant to approval of CB-R-0350-17; and
WHEREAS, 10 ILCS 5/25-11 provides, “. . . the vacancy shall be filled within 60 days by appointment of the Chairman of the County Board with the advice and consent of the County Board. The appointee shall be a member of the same political party as the person they succeed and shall be otherwise eligible to serve”; and
WHEREAS, Amy Phillips meets the statutory requirements for appointment to the office; and
WHEREAS, Chairman Daniel J. Cronin hereby appoints Amy Phillips to fill the vacancy; and
WHEREAS, pursuant to 10 ILCS 5/25-11 the appointee shall serve the remainder of the unexpired term, ending December 5, 2022.
NOW, THEREFORE, BE IT RESOLVED by the County Board of DuPage County that the County Board hereby consents to the appointment of Amy Phillips to the office of Member of the DuPage County Board for District 5 to fill the vacancy declared by the resignation of Amy Chavez, for the remainder of her unexpired term, ending December 5, 2022; and
BE IT FURTHER RESOLVED that the Clerk shall transmit notice of such declaration to the county central committee and the county board district committee in District 5 of each established political party.
5. CHAIRMAN'S REPORT
Chairman Cronin made the following remarks:
With leave of the body, I ask that we move item 8 C to the top of the agenda today. As you know, August 16th was the last day of service for District 5 Board Member Amy Chavez who relocated to another state last month. I am grateful to those dedicated District 5 residents who applied to fill Member Chavez’ seat for the remainder of her term, which expires in early December. From those applications, I have chosen Amy Phillips to fill the vacancy that was created by Member Chavez’ departure. Per my email to you from Friday, you have had a chance to review Ms. Phillips’ resume and qualifications. At this time, I’ll ask Vice-Chair Ashley Selmon, could you please introduce item 8C on the agenda?
As to the matter of committee assignments, Member Phillips will assume all of Member Chavez’ committee assignments, including serving on the Economic Development Committee representing District 5. However, for continuity’s sake, I ask Member Ashley Selmon to continue leading the Economic Development Committee in her capacity as Vice-Chair of the Committee for the remaining three committee meetings of this year.
Finally, I have a brief update on the situation in Burr Ridge where 76 people seeking political asylum are staying in a local, DuPage hotel. While the situation was unclear at first, a regional operations center has been established through which information and requests for assistance will flow. This regional response center includes all parties involved, including DuPage County, which has staff at the table. As we are told, all of those staying at the Burr Ridge hotel have been granted status as asylum seekers. Our DuPage County Health Department and Community Services staff are responding to specific requests concerning the health and welfare of these individuals. We are tracking these requests and coordinating with the state, Cook County and the City as part of the regional response. I’ve asked that our departments keep me informed and we will continue to assist as we are able, and, until the involvement of our DuPage County hotel has ended.
A. 2023 Employee Benefit Planning - Marsh McLennan Agency
6. PUBLIC COMMENT
The following individuals made public comment:
Steve Fixler: Firearm/Lethal Means Safety Day
Jan Shaw: Vote by Mail
Nancy Flannery: Election judge manual
Crystal Pace: Jail contract
Cameron Day: Jail contract
Jax West: DuPage County Clerk's office
The following individuals submitted public comment:
Joseph Sheehan: Cannabis farm
Domenica Ross: Appreciation of Care Center
Juanita Margetts: DuPage County Clerk
Matt C: DuPage County Clerk
Steve Militello: DuPage County Clerk
7. CONSENT ITEMS
A. County Board - Regular Meeting - Aug 23, 2022 10:00 AM
B. Payment of Claims -- 08/19/2022 Paylist
C. Payment of Claims -- 08/23/2022 Paylist
D. Payment of Claims -- 08/26/2022 Paylist
E. Payment of Claims -- 08/30/2022 Paylist
F. Payment of Claims -- 09/02/2022 Paylist
G. Wire Transfers -- 09/08/2022 Wire Transfer
H. Consent Item -- County Clerk's Report of Receipts and Disbursements - July 2022
I. Consent Item -- County Clerk Report of Receipts and Disbursements - August 2022
J. Consent Item -- Treasurer's Monthly Report of Investments and Deposits - July 2022
K. Consent Item -- Change orders to various contracts as specified in the attached packet.
8. COUNTY BOARD - SELMON
Committee Update
A. CB-R-0363-22 RESOLUTION -- Appointment of Richard A. Schuda to the Wheaton Mosquito Abatement District.
WHEREAS, Daniel J. Cronin has submitted to the County Board his appointment of Richard A. Schuda to be a Trustee of the Wheaton Mosquito Abatement District; and
WHEREAS, such appointment requires the advice and consent of the County Board under 70 ILCS 1005/5, as amended.
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board that the County Board does hereby advise and consent to the appointment of Richard A. Schuda as a Trustee of the Wheaton Mosquito Abatement District for a term commencing on September 13th, 2022, expiring December 1st, 2024; and
BE IT FURTHER RESOLVED that the “Notice of Appointment” be attached hereunto and made a part hereof; and
BE IT FURTHER RESOLVED that the County Clerk transmit copies of this resolution to: Richard A. Schuda, CPA; Attorney Phil Luetkehans, Luetkehans, Brady, Garmer & Armstrong, LLC, 105 E. Irving Park Road, Itasca, Illinois, 60143: and the County Board Office.
WHEREAS, Daniel J. Cronin has submitted to the County Board his appointment of Stephanie Kaiser to be a Trustee of the Naperville Fire Protection District; and
WHEREAS, such appointment requires the advice and consent of the County Board under 70 ILCS 705/4, as amended.
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board that the County Board does hereby advise and consent to the appointment of Stephanie Kaiser to be a Trustee of the Naperville Fire Protection District for a term expiring April 30th, 2025; and
BE IT FURTHER RESOLVED that the “Notice of Appointment” be attached hereunto and made a part of this resolution; and
BE IT FURTHER RESOLVED that the County Clerk transmit copies of this resolution to: Ms. Stephanie Kaiser; and Attorney Shawn P. Flaherty, 1804 North Naper Boulevard, Suite 350, Naperville, IL 60563: and the County Board Office.
9. FINANCE - CHAPLIN Committee Update
A. FI-R-0351-22 RESOLUTION -- Acceptance and Appropriation of The Tobacco Enforcement Program Grant FY23 - Inter-Governmental Agreement No. 43CBZ03636 - Company 5000 - Accounting Unit 4495 - $6,993. (Sheriff's Office)
WHEREAS, the County of DuPage, through the DuPage County Sheriff’s Office, has been notified by the Illinois Department of Human Services that grant funds in the amount of $6,993 (SIX THOUSAND, NINE HUNDRED NINETY-THREE AND NO/100 DOLLARS) are available to conduct a Tobacco Enforcement Program; and
WHEREAS, to accept this grant award, the County of DuPage must enter into Inter-Governmental Agreement No. 43CBZ03636 with the Illinois Department of Human Services, a copy of which is attached to and incorporated as a part of this resolution by reference (ATTACHMENT II); and
WHEREAS, the term of the Inter-Governmental Agreement is from July 1, 2022 through June 30, 2023; and
WHEREAS, no additional County funds are required to receive this funding; and
WHEREAS, acceptance of this grant award does not add any additional subsidy from the County; and
WHEREAS, the County Board finds that the need to appropriate said grant funds creates an emergency within the meaning of the Counties Act, Budget Division, (55 ILCS 5/6-1003).
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board that Inter-Governmental Agreement No. 43CBZ03636 (ATTACHMENT II) between DuPage County and the Illinois Department of Human Services be and is hereby accepted; and
BE IT FURTHER RESOLVED by the DuPage County Board that the additional appropriation on the attached sheet (ATTACHMENT I) in the amount of $6,993 (SIX THOUSAND, NINE HUNDRED NINETY-THREE AND NO/100 DOLLARS) be made to establish the Tobacco Enforcement Program Grant FY23, Company 5000 - Accounting Unit 4495, for the period July 1, 2022 through June 30, 2023; and
BE IT FURTHER RESOLVED by the DuPage County Board that the DuPage County Sheriff’s Office is authorized to sign the Inter-Governmental Agreement as an Authorized Representative; and
BE IT FURTHER RESOLVED that should state and/or federal funding cease for this grant, the Judicial and Public Safety Committee shall review the need for continuing the specified program and associated headcount; and
BE IT FURTHER RESOLVED that should the Judicial and Public Safety Committee determine the need for other funding is appropriate, it may recommend action to the County Board by resolution.
B. FI-R-0352-22 RESOLUTION -- Additional appropriation for the Federal Law Enforcement Justice Fund, Company 1300, Accounting Unit 4590, $975. (Sheriff's Office)
WHEREAS, appropriations for the FEDERAL LAW ENFORCEMENT JUSTICE FUND for Fiscal Year 2022 were adopted by the County Board pursuant to Ordinance FI-O-0102-21; and
WHEREAS, due to the need to reallocate funds within the FEDERAL LAW ENFORCEMENT JUSTICE FUND unforeseen at the time of budget development, there is a need for an additional appropriation in the FEDERAL LAW ENFORCEMENT JUSTICE FUND - COMPANY 1300, ACCOUNTING UNIT 4590; and
WHEREAS, there is sufficient unappropriated cash in the FEDERAL LAW ENFORCEMENT JUSTICE FUND - COMPANY 1300, ACCOUNTING UNIT 4590 to support an additional appropriation of $975 (NINE HUNDRED SEVENTY- FIVE AND NO/100 DOLLARS); and
WHEREAS, the FEDERAL LAW ENFORCEMENT JUSTICE FUND is a special revenue fund, consisting solely of funds received from equitable sharing of funds from investigations in coordination with the US Department of Justice; and
WHEREAS, Illinois Statute (720 ILCS 550/8) establishes the court fines allocated to law enforcement agencies issuing citations for certain violations; and
WHEREAS, necessary purchase of a circuit board qualifies for the requirements of spending FEDERAL LAW ENFORCEMENT JUSTICE FUND funds; and
WHEREAS, equitable sharing funds that are not spent in a timely manner must be returned to the US Department of Justice; and
WHEREAS, the amount necessary to accommodate said needs of reallocating FEDERAL LAW ENFORCEMENT JUSTICE FUND funds is $975 (NINE HUNDRED SEVENTY- FIVE AND NO/100 DOLLARS); and
WHEREAS, the need to provide an additional appropriation in the amount of $975 (NINE HUNDRED SEVENTY- FIVE AND NO/100 DOLLARS) in the FEDERAL LAW ENFORCEMENT JUSTICE FUND - COMPANY 1300, ACCOUNTING UNIT 4590 creates an emergency within the meaning of the Counties Act, Budget Division, (55 ILCS 5/6-1003).
NOW, THEREFORE, BE IT RESOLVED, by the DuPage County Board that an additional appropriation (Attachment) in the amount of $975 (NINE HUNDRED SEVENTY- FIVE AND NO/100 DOLLARS); in the FEDERAL LAW ENFORCEMENT JUSTICE FUND - COMPANY 1300, ACCOUNTING UNIT 4590 is hereby approved and added to the Fiscal Year 2022 Appropriation Ordinance.
C. FI-R-0355-22 RESOLUTION -- Additional appropriation for the State Drug Traffic Prevention Fund, Company 1300, Accounting Unit 4550, $15,000. (Sheriff's Office)
WHEREAS, appropriations for the STATE DRUG TRAFFIC PREVENTION FUND for Fiscal Year 2022 were adopted by the County Board pursuant to Ordinance FI-O-0102-21; and
WHEREAS, due to the need to reallocate funds within the STATE DRUG TRAFFIC PREVENTION FUND unforeseen at the time of budget development, there is a need for an additional appropriation in the STATE DRUG TRAFFIC PREVENTION FUND - COMPANY 1300, ACCOUNTING UNIT 4550; and
WHEREAS, there is sufficient unappropriated cash in the STATE DRUG
TRAFFIC PREVENTION FUND - COMPANY 1300, ACCOUNTING UNIT 4550 to support an additional appropriation of $15,000.00 (FIFTEEN THOUSAND AND NO/100 DOLLARS); and
WHEREAS, the STATE DRUG TRAFFIC PREVENTION FUND is a special revenue fund, consisting solely of funds received from state-mandated fines; and
WHEREAS, Illinois Statute (720 ILCS 550/8) establishes the court fines allocated to law enforcement agencies issuing citations for certain violations; and
WHEREAS, necessary training for K-9 handlers and the newly acquired K-9, in addition to increased activity in the drug crimes tactical unit (TAC), newly acquired subscriptions to tracking services, and purchase of materials for the drug education program qualify for the requirements of spending STATE DRUG TRAFFIC PREVENTION funds; and
WHEREAS, the amount necessary to reallocate from unallocated fund balance to budgeted expenses in the STATE DRUG TRAFFIC PREVENTION FUND to accommodate said needs is $15,000.00 (FIFTEEN THOUSAND AND NO/100 DOLLARS); and
WHEREAS, the need to provide an additional appropriation in the amount of $15,000.00 (FIFTEEN THOUSAND AND NO/100 DOLLARS) in the STATE DRUG TRAFFIC PREVENTION FUND - COMPANY 1300, ACCOUNTING UNIT 4550 creates an emergency within the meaning of the Counties Act, Budget Division, (55 ILCS 5/6-1003).
NOW, THEREFORE, BE IT RESOLVED, by the DuPage County Board that an additional appropriation (Attachment) in the amount of $15,000.00 (FIFTEEN THOUSAND AND NO/100 DOLLARS); in the STATE DRUG TRAFFIC PREVENTION FUND - COMPANY 1300, ACCOUNTING UNIT 4550 is hereby approved and added to the Fiscal Year 2022 Appropriation Ordinance.
D. FI-R-0359-22 RESOLUTION -- Acceptance And Appropriation of the HUD 2020 Continuum of Care Planning Grant Agreement No. IL1775L5T142100, Company 5000 - Accounting Unit 1510, $155,478. (Community Services)
WHEREAS, the County of DuPage has been notified by the U.S. Department of Housing and Urban Development that grant funds in the amount of $155,478 (ONE HUNDRED FIFTY-FIVE THOUSAND, FOUR HUNDRED SEVENTY-EIGHT AND NO/DOLLARS) are available to be used to fund costs associated with assisting the Continuum of Care with planning activities; and
WHEREAS, to receive said grant funds, the County of DuPage must enter into Agreement No IL1775L5T142100 with the U.S. Department of Housing and Urban Development, a copy of which is attached to and incorporated as part of this resolution by reference (Attachment II); and
WHEREAS, no additional County funds are required to receive this funding; and
WHEREAS, acceptance of this grant does not add any additional subsidy from the County; and
WHEREAS, the County of DuPage finds that the need to appropriate said additional funds creates an emergency within the meaning of the Counties Act, Budget Division (55 ILCS 5/6-1003.
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board that Agreement No IL1775L5T142100 (Attachment II) between DuPage County and the U.S. Department of Housing and Urban Development is hereby accepted; and
BE IT FURTHER RESOLVED by the DuPage County Board that the additional appropriation on the attached sheet (Attachment I) in the amount of $155,478 (ONE HUNDRED FIFTY-FIVE THOUSAND, FOUR HUNDRED SEVENTY-EIGHT AND NO/DOLLARS) be made to establish the HUD Continuum Of Care Planning Grant, Company 5000 - Accounting Unit 1510, for the period November 1, 2022 through October 31, 2023; and
BE IT FURTHER RESOLVED by the DuPage County Board that the Director of Community Services is approved as the County’s Authorized Representative; and
BE IT FURTHER RESOLVED that should state and/or federal funding cease for this grant, the Health and Human Services Committee shall review the need for continuing the specified program and related head count; and
BE IT FURTHER RESOLVED that should the Health and Human Services Committee determine the need for other funding is appropriate, it may recommend action to the County Board by resolution.
E. FI-R-0360-22 RESOLUTION -- Acceptance and Appropriation of the Illinois Department of Human Services (IDHS) Emergency Solutions Grant (ESG) PY23, Inter Governmental Agreement No. FCSBH03761, Company 5000 - Accounting Unit 1695, $54,445. (Community Services)
WHEREAS, the County of DuPage has been notified by the Illinois Department of Human Services that grant funds in the amount of $54,445 (FIFTY-FOUR THOUSAND, FOUR HUNDRED FORTY-FIVE AND NO/100 DOLLARS) are available to DuPage County residents experiencing housing needs by providing assistance to prevent homelessness and to establish shelter, housing and stability; and
WHEREAS, to receive said grant funds, the County of DuPage must enter into Inter-Governmental Agreement No. FCSBH03761 with the Illinois Department of Human Services, a copy of which is attached to and incorporated as part of this resolution by reference (Attachment II); and
WHEREAS, the term of the Inter-Governmental Agreement is from July 1, 2022 through June 30, 2023; and
WHEREAS, no additional County funds are required to receive this funding; and
WHEREAS, acceptance of this grant does not add any additional subsidy from the County; and
WHEREAS, the DuPage County Board finds that the need to appropriate said grant funds creates an emergency within the meaning of the Counties Act, Budget Division, (55 ILCS 5/6-1003).
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board that Inter-Governmental Agreement No. FCSBH03761 (Attachment II) between the County of DuPage and the Illinois Department of Human Services is hereby accepted; and
BE IT FURTHER RESOLVED that the additional appropriation on the attached sheet (Attachment I) in the amount of $54,445 (FIFTY-FOUR THOUSAND, FOUR HUNDRED FORTY-FIVE AND NO/100 DOLLARS) be made to establish the Illinois Department of Human Services Emergency Solutions Grant PY23, Company 5000 - Accounting Unit 1695 for the period July 1, 2022 through June 30, 2023; and
BE IT FURTHER RESOLVED by the DuPage County Board that the Director of Community Services is approved as the County’s Authorized Representative; and
BE IT FURTHER RESOLVED that should state and/or federal funding cease for this grant, the Health and Human Services Committee shall review the need for continuing the specified program and related head count; and
BE IT FURTHER RESOLVED that should the Health and Human Services Committee determine the need for other funding is appropriate, it may recommend action to the County Board by resolution.
F. FI-R-0367-22 RESOLUTION -- Acceptance and Appropriation of the Illinois Voter Registration Systems Grant FY23, Company 5000 - Accounting Unit 4250, $552,587. (County Clerk - Election Division)
WHEREAS, the County of DuPage, through the DuPage County Clerk-Election Division, has been notified by the Illinois State Board of Elections that grant funds in the amount of $552,587 (FIVE HUNDRED FIFTY-TWO THOUSAND, FIVE HUNDRED EIGHTY-SEVEN AND NO/100 DOLLARS) are available to assist in the maintenance and other costs associated with the DuPage County’s voter registration system in order for it to communicate with the Centralized Statewide Voter Registration System.; and
WHEREAS, to receive said grant funds, the County of DuPage, through the DuPage County Clerk-Election Division, must enter into a Grant Acceptance Agreement with the Illinois State Board of Elections, a copy of which is attached to and incorporated as a part of this resolution by reference (ATTACHMENT II); and
WHEREAS, the grant period of the Grant Acceptance Agreement is from July 1, 2022 to June 30, 2023; and
WHEREAS, no additional County funds are required to receive this funding; and
WHEREAS, acceptance of this grant does not add any additional subsidy from the County; and
WHEREAS, the DuPage County Board finds that the need to appropriate said grant funds creates an emergency within the meaning of the Counties Act, Budget Division, (55 ILCS 5/6-1003).
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board that the Grant Acceptance Agreement (ATTACHMENT II) between DuPage County and the Illinois State Board of Elections is hereby accepted; and
BE IT FURTHER RESOLVED by the DuPage County Board that the additional appropriation on the attached sheet (ATTACHMENT I) in the amount of $552,587 (FIVE HUNDRED FIFTY-TWO THOUSAND, FIVE HUNDRED EIGHTY-SEVEN AND NO/100 DOLLARS) be made to establish the Illinois Voter Registration Grant FY23, Company 5000 - Accounting Unit 4250, for period July 1, 2022 through June 30, 2023; and
BE IT FURTHER RESOLVED by the DuPage County Board that the Deputy Clerk of the Election Division is approved as the County’s Authorized Representative; and
BE IT FURTHER RESOLVED that should state and/or federal funding cease for this grant, the Finance Committee shall review the need for continuing the specified program; and
BE IT FURTHER RESOLVED that should the Finance Committee determine the need for other funding is appropriate, it may recommend action to the County Board by resolution.
G. FI-R-0368-22 RESOLUTION -- Acceptance and Appropriation of additional funding for the Help America Vote Act - Polling Place Accessibility Grant FY22, Company 5000 - Accounting Unit 1071, $741. (County Clerk - Election Division)
WHEREAS, the County of DuPage, through the DuPage County Clerk-Election Division, heretofore accepted and appropriated the Help America Vote Act - Polling Place Accessibility Grant FY22, Company 5000 - Accounting Unit 1071, pursuant to Resolution FI-R-0365-21 for the period July 1, 2021 through June 30, 2022; and
WHEREAS, the County of DuPage has been notified by the Illinois State Board of Elections with an Addendum (ATTACHMENT II) that additional funds in the amount of $740.30 (SEVEN HUNDRED FORTY AND 30/100 DOLLARS) are available to the Help America Vote Act - Polling Place Accessibility Grant FY22, Company 5000 - Accounting Unit 1071, to provide additional resources to make improvements to Illinois polling places for voters with disabilities; and
WHEREAS, no additional County funds are required to receive this funding; and
WHEREAS, acceptance of this grant does not add any additional subsidy from the County; and
WHEREAS, the County Board finds that the need to appropriate said grant funds creates an emergency within the meaning of the Counties Act, Budget Division (55 ILCS 5/6-1003).
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board that the Addendum (ATTACHMENT II) be and is hereby accepted; and
BE IT FURTHER RESOLVED that the additional appropriation on the attached sheet (ATTACHMENT I) in the amount of $741 (SEVEN HUNDRED FORTY-ONE AND NO/100 DOLLARS) be made and added to the Help America Vote Act - Polling Place Accessibility Grant FY22, Company 5000 - Accounting Unit 1071 and that the program continue as originally approved in all other respects; and
BE IT FURTHER RESOLVED that should state and/or federal funding cease for this grant, the Finance Committee shall review the need for continuing the specified program and related headcount; and
BE IT FURTHER RESOLVED that should the Finance Committee determine the need for other funding is appropriate, it may recommend action to the County Board by Resolution.
H. FI-R-0369-22 RESOLUTION -- Additional appropriation for the 2016 Stormwater Bond Debt Service Fund, Company 7000, Accounting Unit 7019, $197,000, and authorization to transfer $197,000 from the 2016 Stormwater Bond Debt Service Fund to the Stormwater Management Fund for Fiscal Year 2022.
WHEREAS, the appropriation for the 2016 Stormwater Bond Debt Service Fund for Fiscal Year 2022 was adopted by the County Board pursuant to Ordinance FI-O 0102-21; and
WHEREAS, there exists the need for an additional appropriation in the 2016 Stormwater Bond Debt Service Fund of $197,000.00 (ONE HUNDRED NINETY SEVEN THOUSAND AND NO/100 DOLLARS) in order for the excess funds in the 2016 Stormwater Bond Debt Service Fund to be transferred to the Stormwater Management Fund as this debt has been paid in full; and
WHEREAS, the County of DuPage considers it necessary to grant authority to the Chief Financial Officer/Finance Department to transfer the excess funds in the 2016 Stormwater Bond Debt Service Fund to the Stormwater Management Fund; and
WHEREAS, adequate funds are available in the 2016 Stormwater Bond Debt Service Fund to accommodate a transfer of an amount not to exceed $197,000.00 (ONE HUNDRED NINETY-SEVEN THOUSAND AND NO/100 DOLLARS) in Fiscal Year 2022.
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board than an additional appropriation (Attachment) in the amount of $197,000.00 (ONE HUNDRED NINETY-SEVEN THOUSAND AND NO/100 DOLLARS) in the 2016 Stormwater Bond Debt Service Fund, Company 7000, Accounting Unit 7019 is hereby approved and added to the Fiscal Year 2022 Appropriation Ordinance; and
BE IT FURTHER RESOLVED, by the DuPage County Board, that the Chief Financial Officer/Finance Department is hereby authorized to transfer an amount not to exceed $197,000.00 (ONE HUNDRED NINETY-SEVEN THOUSAND AND NO/100 DOLLARS) from the 2016 Stormwater Bond Debt Service Fund to the Stormwater Management Fund in Fiscal Year 2022.
I. FI-R-0371-22 RESOLUTION -- FI-R-0371-22 : Additional Approp - County Clerk GIS Fund $14,316 FY22 - As Amended
WHEREAS, appropriations for the COUNTY CLERK GIS FUND for Fiscal Year 2022 were adopted by the County Board pursuant to Ordinance FI-O-0102-21; and
WHEREAS, there is a need for an additional appropriation in the COUNTY CLERK GIS FUND - COMPANY 1100, ACCOUNTING UNIT 2910 for personnel related expenses in the amount of $14,316 (FOURTEEN THOUSAND, THREE HUNDRED SIXTEEN AND NO/100 DOLLARS); and
WHEREAS, there is sufficient unappropriated cash in the COUNTY CLERK GIS FUND - COMPANY 1100, ACCOUNTING UNIT 2910 to support an additional appropriation of $14,316 (FOURTEEN THOUSAND, THREE HUNDRED SIXTEEN AND NO/100 DOLLARS); and
WHEREAS, the need to provide an additional appropriation in the amount of $14,316 (FOURTEEN THOUSAND, THREE HUNDRED SIXTEEN AND NO/100 DOLLARS) in the COUNTY CLERK GIS FUND - COMPANY 1100, ACCOUNTING UNIT 2910 creates an emergency within the meaning of the Counties Act, Budget Division, (55 ILCS 5/6-1003).
NOW, THEREFORE, BE IT RESOLVED, by the DuPage County Board that an additional appropriation (Attachment) in the amount of $14,316 (FOURTEEN THOUSAND, THREE HUNDRED SIXTEEN AND NO/100 DOLLARS) in the COUNTY CLERK GIS FUND - COMPANY 1100, ACCOUNTING UNIT 2910 is hereby approved and added to the Fiscal Year 2022 Appropriation Ordinance.
J. FI-R-0373-22 RESOLUTION -- Allocation of ARPA funds to address food insecurity within DuPage County in the amount of $5,000,000. (ARPA ITEM)
WHEREAS, the American Rescue Plan Act of 2021 (ARPA; P.L. 117-2) was signed into law on March 11, 2021 to provide COVID-19 relief and economic stimulus; and
WHEREAS, the County of DuPage (“County”) has received $179,266,585.00 (ONE HUNDRED SEVENTY-NINE MILLION, TWO HUNDRED SIXTY-SIX THOUSAND, FIVE HUNDRED EIGHTY-FIVE AND 00/100 DOLLARS) from the American Rescue Plan Act (“ARPA”); and
WHEREAS, the United States Department of the Treasury released the Final Rule on January 6, 2022 to provide guidance on the use of ARPA funding; and
WHEREAS, the County has evaluated the ARPA public law with its subsequent Final Rule and has determined that ARPA funds may be used to address negative economic impacts caused by the COVID-19 public health emergency, especially negative impacts on individuals and households that have been disproportionately impacted by the COVID-19 pandemic; and
WHEREAS, eligible ARPA expenses include funding to help provide relief from food insecurity in response to the increased demand in food and essential commodities caused by the COVID-19 public health emergency; and
WHEREAS, the County seeks to allocate a total of $5,000,000 to be disbursed as follows: (i) $1,750,000 to Northern Illinois Food Bank for wholesale purchasing and deliveries to local food pantries; (ii) $1,000,000 to local food pantries for the purchase of supplemental food and essential commodities as needed; and (iii) $2,250,000 for future investments in the food pantry network that are designed/intended to create a more efficient and sustainable system in the long term.
NOW, THEREFORE BE IT RESOLVED, by the DuPage County Board that an allocation in the amount of $5,000,000 (FIVE MILLION AND 00/100 DOLLARS) is hereby approved.
K. FI-R-0376-22 RESOLUTION -- Resolution approving a Grant Agreement with Northern Illinois Food Bank for the use of ARPA funds, for the period October 1, 2022 though November 30, 2023, in the amount of $1,750,000. (ARPA ITEM)
WHEREAS, the American Rescue Plan Act of 2021 (ARPA; P.L. 117-2) was signed into law on March 11, 2021 to provide COVID-19 relief and economic stimulus; and
WHEREAS, the County of DuPage (“County”) has received $179,266,585.00 (ONE HUNDRED SEVENTY-NINE MILLION, TWO HUNDRED SIXTY-SIX THOUSAND, FIVE HUNDRED EIGHTY-FIVE AND 00/100 DOLLARS) from the American Rescue Plan Act (“ARPA”); and
WHEREAS, the United States Department of the Treasury released the Final Rule on January 6, 2022 to provide guidance on the use of ARPA funding; and
WHEREAS, the County has evaluated the ARPA public law with its subsequent Final Rule and has determined that ARPA funds may be used to address negative economic impacts caused by the COVID-19 public health emergency, especially negative impacts on individuals and households that have been disproportionately impacted by the COVID-19 pandemic; and
WHEREAS, Northern Illinois Food Bank is an Illinois not-for-profit corporation organized and operated exclusively under section 501(c)(3) of the Internal Revenue Code; and
WHEREAS, the County has observed an increase in food insecurity as a negative impact of the COVID-19 public health emergency; and
WHEREAS, the County wishes to enter into a Grant Agreement (“Agreement”) with Northern Illinois Food Bank to provide ARPA funding for wholesale purchasing and deliveries to local food pantries; and
WHEREAS, the County has prepared an Agreement which outlines the financial arrangements between the County and Northern Illinois Food Bank to govern the disbursement and auditing of ARPA funds.
NOW THEREFORE BE IT RESOLVED, that the DuPage County Board hereby authorizes the DuPage County Board Chairman to enter into the Agreement attached hereto as Exhibit A; and
BE IT FURTHER RESOLVED, that the DuPage County Board directs the DuPage County Clerk to transmit copies of the executed Agreement along with a cover letter via certified mail to Northern Illinois Food Bank, 273 Dearborn Court, Geneva, IL 60134.
L. FI-R-0372-22 RESOLUTION -- Additional appropriation for the ARPA Fund, for Northern Illinois Food Bank, Company 1100, Accounting Unit 1215, $250,000. (ARPA ITEM)
WHEREAS, appropriations for the ARPA FUND for Fiscal Year 2022 were adopted by the County Board pursuant to Ordinance FI-O-0102-21; and
WHEREAS, there is a need for an additional appropriation in the ARPA FUND - COMPANY 1100, ACCOUNTING UNIT 1215 for Northern Illinois Food Bank, in the amount of $250,000 (TWO HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS); and
WHEREAS, funding to Northern Illinois Food Bank will provide enhanced provisions of food and other essential commodities to DuPage County residents in response to the increased demand caused by the COVID-19 pandemic; and
WHEREAS, there is sufficient unappropriated revenue in the ARPA FUND - COMPANY 1100, ACCOUNTING UNIT 1215 to support an additional appropriation of $250,000 (TWO HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS); and
WHEREAS, the need to provide an additional appropriation in the amount of $250,000 (TWO HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS) in the ARPA FUND - COMPANY 1100, ACCOUNTING UNIT 1215 creates an emergency within the meaning of the Counties Act, Budget Division, (55 ILCS 5/6-1003).
NOW, THEREFORE, BE IT RESOLVED, by the DuPage County Board, that an additional appropriation (Attachment) in the amount of $250,000 (TWO HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS) in the ARPA FUND - COMPANY 1100, ACCOUNTING UNIT 1215 is hereby approved and added to the Fiscal Year 2022 Appropriation Ordinance.
M. FI-R-0374-22 RESOLUTION -- Budget Transfers 09/13/2022 - Various Companies and Accounting Units
WHEREAS, it appears that certain appropriations for various County companies and accounting units are insufficient to cover necessary expenditures for the balance of the 2022 fiscal year; and
WHEREAS, it appears that there are other appropriations within these companies and accounting units from which transfers can be made at the present time to meet the need for funds; and
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board that the attached transfers be made within the indicated companies and accounting units.
10. ENVIRONMENTAL - RUTLEDGE
Committee Update
A. EN-R-0346-22 RESOLUTION -- First Amendment to the Intergovernmental Delegation Agreement Between the Illinois Environmental Protection Agency and the County of DuPage, Illinois; A Joint and Cooperative Inspection Program (July 1, 2021 - June 30, 2026) Program cost: State of Illinois $92,607.23; DuPage County $39,688.83
WHEREAS, the County Board adopted Resolution EN-R-0316-21 Intergovernmental Delegation Agreement Between the Illinois Environmental Protection Agency (AGENCY”) and the County of DuPage, Illinois; A Joint and Cooperative Inspection Program, for the purpose of intergovernmental cooperation in solid waste management site inspection, investigation and enforcement program; and
WHEREAS, the AGENCY has requested that the COUNTY amend the Agreement as described in the Attachment; and
WHEREAS, the COUNTY receives funding for the duties of this Intergovernmental Agreement and that amount has increased to an amount not to exceed ninety-two thousand six hundred seven dollars and twenty three tenths ($92,607.23); and
WHEREAS, the Environmental Committee of the DuPage County Board has reviewed and recommends acceptance of this First Amendment to the Intergovernmental Delegation Agreement Between the Illinois Environmental Protection Agency and the County of DuPage, Illinois; A Joint and Cooperative Inspection Program.
NOW THEREFORE BE IT RESOLVED by the DuPage County Board that the First Amendment to the Intergovernmental Delegation Agreement Between the Illinois Environmental Protection Agency and the County of DuPage, Illinois; A Joint and Cooperative Inspection Program attached hereto and made a part hereof, be hereby accepted and approved; and
BE IT FURTHER RESOLVED that the Chairman of the DuPage County Board is hereby authorized and directed to execute in duplicate the Agreement on behalf of the COUNTY; and
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to
transmit a certified copy of this Resolution and one executed original of the attached Agreement to Illinois Environmental Protection Agency; Bureau of Land; Manager of Waste Reduction and Compliance Section; 1021 North Grand Avenue East; P.O. Box 19276; Springfield, IL 62794.
B. EN-P-0251-22 Recommendation for the approval of a contract purchase order to SCARCE, for environmental education services, for the Department of Building, Zoning & Planning, for the period of December 1, 2022 through November 30, 2023, for a contract total amount not to exceed $136,500, per renewal of proposal #19-098-BZ; third and final option to renew.
WHEREAS, an Agreement has been negotiated in accordance with County Board
policy; and
WHEREAS, the Environmental Committee recommends County Board approval
for the issuance of a contract to SCARCE, for the purchase of environmental education services, for the period of December 1, 2022 through November 30, 2023.
NOW, THEREFORE BE IT RESOLVED, that said contract for environmental
education services for the Department of Building, Zoning and Planning, for the period of December 1, 2022 through November 30, 2023, be, and it is hereby approved for issuance of a County Contract by the Procurement Services Division to SCARCE, 800 Rohlwing Rd, Unit D, Addison, IL 60101, for a contract total amount not to exceed $136,500.00, per renewal of proposal #19-098-BZ, third and final option to renew.
11. HEALTH & HUMAN SERVICES - RENEHAN
Committee Update
A. HHS-R-0361-22 RESOLUTION -- Authorization of Applications for Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) funding for PY22. (Community Services)
WHEREAS, the County Board of DuPage County, Illinois entered in an Agreement with Municipalities lying within DuPage County, on February 18, 1975 by Resolution IR 131-75, to create the DuPage Community Development Commission to administer Federal Grants under Public Law 93-383; and
WHEREAS, under said Law, the County of DuPage is entitled to a Community Development Block Grant (CDBG), of approximately $3,900,000 annually, under the Housing and Community Development Act of 1974; and
WHEREAS, the DuPage County Department of Community Services, is developing an application to receive $160,000 annually in CDBG funding to support housing related services in the Housing Supports and Self-Sufficiency Unit; and
WHEREAS, the DuPage County Department of Community Services, is developing an application to receive a total of $120,000 annually; $40,000 in Emergency Shelter Grant Funds for emergency rental and utility assistance to rehouse literally homeless persons and to prevent homelessness; $80,000 to operate a Homeless Management Information System to meet federal data collection and reporting requirements and to provide technical support to agencies awarded funds from this grant.
NOW, THEREFORE, BE IT RESOLVED that the County Board of DuPage County authorizes said application to be submitted by the DuPage County Department of Community Services for PY 2023, 2024 and 2025; and
BE IT FURTHER RESOLVED that the Director of Community Services be and is hereby authorized and directed to submit said applications to the DuPage Community Development Commission, together with such additional or revised information, data and reports as may be required.
BE IT FURTHER RESOLVED that the County Clerk be directed to send a certified copy of this Resolution to the Community Services Department.
12. JUDICIAL/PUBLIC SAFETY - RENEHAN
Committee Update
Motion to Combine Items
Member Puchalski moved and Member Chaplin seconded a motion to combine items A, B, and C. The motion was approved on voice vote, all "ayes." Members DeSart, DiCianni, and Renehan were absent.
A. JPS-R-0357-22 RESOLUTION -- Approving the DuPage County Sheriff's Execution of an Intergovernmental Agreement with the Emergency Telephone System Board to provide replacement radios for end of life/end of support radios on the DuPage Emergency Dispatch Interoperable Radio System (Sheriff's Office)
WHEREAS, the County of DuPage, of the State of Illinois (hereinafter “County”) is a county of the State of Illinois and a duly constituted public agency of the State of Illinois, and;
WHEREAS, the DuPage County Emergency Telephone System Board (“DU PAGE ETSB”) is an emergency telephone system board, established pursuant to Section 15.4 of the Local Government Emergency Telephone System Act, 50 ILCS 750/15.4 (“Act”) and the DuPage Emergency Telephone System Ordinance (“Ordinance”), DuPage County Code §20-40; and
WHEREAS, the DU PAGE ETSB is authorized and empowered, pursuant to Section 15.4 (b) of the Act to plan, implement, upgrade, and maintain an Emergency 9-1- 1 System; and
WHEREAS, the County of DuPage (County), DU PAGE ETSB, local municipalities, and other county and local governmental entities (“Members”) have cooperated to develop a modern, standardized, and integrated emergency dispatch interoperable radio system known as the DuPage Emergency Dispatch Interoperable Radio System (“DEDIR System;”) in 2010; and
WHEREAS, the DuPage County State’s Attorney’s Office (hereinafter the “State’s Attorney”) is a member of DU PAGE ETSB which operates radios provided by ETSB on the DEDIR system; and
WHEREAS, radios provided by ETSB for this purpose have reached end of life/end of support; and
WHEREAS, an Intergovernmental Agreement (“Agreement”) has been prepared, and is attached as Exhibit 1, between DuPage ETSB and the State’s Attorney to provide for the funding, and replacement of portable and mobile radios, also known as “subscriber units” for use on the DEDIR system in accordance with the Act and the Ordinance; and
WHEREAS, the DU PAGE ETSB is authorized and empowered, pursuant to Section 15.4 (b) of the Act to plan, implement, upgrade, and maintain an Emergency 9-1- 1 System; and
WHEREAS, the County Board authorized the Chair of the DU PAGE ETSB to enter into the Agreement with its Members, including the State’s Attorney, on August 23, 2022 via ordinance ETS-R-0057-22; and
WHEREAS, the Agreement has been negotiated between DUPAGE ETSB and the State's Attorney in accordance with the DU PAGE ETSB ordinance and ETS-R-0057- 22; and
WHEREAS, the sums have been agreed upon by the parties for the purpose of replacing end of life/end of support radios as outlined in the attached Agreement for use on the DuPage Emergency Dispatch Interoperable Radio System (DEDIRS); and
WHEREAS, the DuPage County State’s Attorney recommends the County Board approve the Agreement as being in the best interest of the State’s Attorney in carrying out the delivery of 9-1-1 services in the DU PAGE ETSB 9-1-1 system; and
NOW, THEREFORE BE IT RESOLVED, by the County Board that the attached Agreement is hereby accepted and approved this 13th day of September at Wheaton, Illinois; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Members of the DuPage County Board hereby authorize the DuPage County State’s Attorney to execute the attached agreement between the State’s Attorney and the DU PAGE ETSB; and
AND BE IT FURTHER RESOLVED, that the Clerk transmit a copy of this resolution to the Chairman of the County Board forthwith.
B. JPS-R-0358-22 RESOLUTION -- Approving the DuPage County State's Attorney Office's Execution of an Intergovernmental Agreement with the Emergency Telephone System Board to provide replacement radios for end of life/end of support radios on the DuPage Emergency Dispatch Interoperable Radio System (State's Attorney Office)
WHEREAS, the County of DuPage, of the State of Illinois (hereinafter “County”) is a county of the State of Illinois and a duly constituted public agency of the State of Illinois, and;
WHEREAS, the DuPage County Emergency Telephone System Board (“DU PAGE ETSB”) is an emergency telephone system board, established pursuant to Section 15.4 of the Local Government Emergency Telephone System Act, 50 ILCS 750/15.4 (“Act”) and the DuPage Emergency Telephone System Ordinance (“Ordinance”), DuPage County Code §20-40; and
WHEREAS, the DU PAGE ETSB is authorized and empowered, pursuant to Section 15.4 (b) of the Act to plan, implement, upgrade, and maintain an Emergency 9-1- 1 System; and
WHEREAS, the County of DuPage (County), DU PAGE ETSB, local municipalities, and other county and local governmental entities (“Members”) have cooperated to develop a modern, standardized, and integrated emergency dispatch interoperable radio system known as the DuPage Emergency Dispatch Interoperable Radio System (“DEDIR System;”) in 2010; and
WHEREAS, the DuPage County State’s Attorney Office (hereinafter the “State’s Attorney”) is a member of DU PAGE ETSB which operates radios provided by ETSB on the DEDIR system; and
WHEREAS, radios provided by ETSB for this purpose have reached end of life/end of support; and
WHEREAS, an Intergovernmental Agreement (“Agreement”) has been prepared, and is attached as Exhibit 1, between DuPage ETSB and the State’s Attorney to provide for the funding, and replacement of portable and mobile radios, also known as “subscriber units” for use on the DEDIR system in accordance with the Act and the Ordinance; and
WHEREAS, the DU PAGE ETSB is authorized and empowered, pursuant to Section 15.4 (b) of the Act to plan, implement, upgrade, and maintain an Emergency 9-1- 1 System; and
WHEREAS, the County Board authorized the Chair of the DU PAGE ETSB to enter into the Agreement with its Members, including the State’s Attorney, on August 23, 2022 via ordinance ETS-R-0057-22; and
WHEREAS, the Agreement has been negotiated between DUPAGE ETSB and the State's Attorney in accordance with the DU PAGE ETSB ordinance and ETS-R-0057- 22; and
WHEREAS, the sums have been agreed upon by the parties for the purpose of replacing end of life/end of support radios as outlined in the attached Agreement for use on the DuPage Emergency Dispatch Interoperable Radio System (DEDIRS); and
WHEREAS, the DuPage County State’s Attorney recommends the County Board approve the Agreement as being in the best interest of the State’s Attorney in carrying out the delivery of 9-1-1 services in the DU PAGE ETSB 9-1-1 system; and
NOW, THEREFORE BE IT RESOLVED, by the County Board that the attached Agreement is hereby accepted and approved this 13th day of September at Wheaton, Illinois; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Members of the DuPage County Board hereby authorize the DuPage County State’s Attorney to execute the attached agreement between the State’s Attorney and the DU PAGE ETSB; and
AND BE IT FURTHER RESOLVED, that the Clerk transmit a copy of this resolution to the Chairman of the County Board forthwith.
C. JPS-R-0362-22 RESOLUTION -- Approving the DuPage County Office of Homeland Security and Emergency Management's Execution of an Intergovernmental Agreement with the Emergency Telephone System Board to provide replacement radios for end of life/end of support radios on the DuPage Emergency Dispatch Interoperable Radio System (Office of Homeland Security and Emergency Management)
WHEREAS, the County of DuPage, of the State of Illinois (hereinafter “County”) is a county of the State of Illinois and a duly constituted public agency of the State of Illinois, and;
WHEREAS, the DuPage County Emergency Telephone System Board (“DU PAGE ETSB”) is an emergency telephone system board, established pursuant to Section 15.4 of the Local Government Emergency Telephone System Act, 50 ILCS 750/15.4 (“Act”) and the DuPage Emergency Telephone System Ordinance (“Ordinance”), DuPage County Code §20-40; and
WHEREAS, the DU PAGE ETSB is authorized and empowered, pursuant to Section 15.4 (b) of the Act to plan, implement, upgrade, and maintain an Emergency 9-1- 1 System; and
WHEREAS, the County of DuPage (County), DU PAGE ETSB, local municipalities, and other county and local governmental entities (“Members”) have cooperated to develop a modern, standardized, and integrated emergency dispatch interoperable radio system known as the DuPage Emergency Dispatch Interoperable Radio System (“DEDIR System;”) in 2010; and
WHEREAS, the Office of Homeland Security and Emergency Management (hereinafter the “OHSEM”) is a member of DU PAGE ETSB which operates radios provided by ETSB on the DEDIR system; and
WHEREAS, radios provided by ETSB for this purpose have reached end of life/end of support; and
WHEREAS, an Intergovernmental Agreement (“Agreement”) has been prepared, and is attached as Exhibit 1, between DuPage ETSB and the OHSEM to provide for the funding, and replacement of portable and mobile radios, also known as “subscriber units” for use on the DEDIR system in accordance with the Act and the Ordinance; and
WHEREAS, the DU PAGE ETSB is authorized and empowered, pursuant to Section 15.4 (b) of the Act to plan, implement, upgrade, and maintain an Emergency 9-1- 1 System; and
WHEREAS, the County Board authorized the Chair of the DU PAGE ETSB to enter into the Agreement with its Members, including the OHSEM, on August 23, 2022 via ordinance ETS-R-0057-22; and
WHEREAS, the Agreement has been negotiated between DUPAGE ETSB and the OHSEM in accordance with the DU PAGE ETSB ordinance and ETS-R-0057-22; and
WHEREAS, the sums has been agreed upon by the parties for the purpose of replacing end of life/end of support radios as outlined in the attached Agreement for use on the DuPage Emergency Dispatch Interoperable Radio System (DEDIRS); and
WHEREAS, the Director of the OHSEM recommends the County Board approve the Agreement as being in the best interest of the OHSEM in carrying out the delivery of 9-1-1 services in the DU PAGE ETSB 9-1-1 system; and
NOW, THEREFORE BE IT RESOLVED, by the County Board that the attached Agreement is hereby accepted and approved this 13th day of September at Wheaton, Illinois; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Members of the DuPage County Board hereby authorize the Director of the OHSEM to execute the attached agreement between the OHSEM and the DU PAGE ETSB; and
AND BE IT FURTHER RESOLVED, that the Clerk transmit a copy of this resolution to the Chairman of the County Board forthwith.
Motion to Combine Items
Member Puchalski moved and Member Schwarze seconded a motion to combine items D through G. The motion was approved on voice vote, all "ayes." Members DeSart, DiCianni, and Renehan were absent.
D. JPS-P-0253-22 Recommendation for the approval of a contract purchase order to Midwest Office Interiors, Inc., for the purchase of replacement chairs for courtroom benches and other areas of the courthouse, for a total contract amount of $67,525.79; contract let pursuant to the Governmental Joint Purchasing Act in compliance with 30 ILCS 525, OMNIA Contract #R191802. (18th Judicial Circuit Court)
WHEREAS, pursuant to Intergovernmental Agreement between the County of DuPage and OMNIA Partners, the County of DuPage will contract with Midwest Office Interiors, Inc.; and
WHEREAS, the Judicial Public Safety Committee recommends County Board approval for the issuance of a contract to Midwest Office Interiors, Inc., to deliver replacement chairs for 48 courtrooms and other courthouse areas for the period through November 30, 2022, for the Eighteenth Judicial Circuit Court.
NOW, THEREFORE BE IT RESOLVED, that County Contract, covering said, to deliver chairs for courtrooms, and other areas, for the Henry J. Hyde Judicial Office Facility, for the period through November 30, 2022, for the Eighteenth Judicial Circuit Court, be, and it is hereby approved for issuance of a contract by the Procurement Division to, Midwest Office Interiors, Inc., 10330 Argonne Woods Dr, Suite 600, Woodridge, IL 60517, for a total contract amount not to exceed $67,525.79, as per Government Joint Purchasing Act (30 ILCS 525).
E. JPS-P-0254-22 Recommendation for the approval for a contract purchase order to Insight Public Sector, Inc., for the purchase of Laptops, Desktops and UPS's, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act", for the Sheriff's Office, for a contract total amount not to exceed $257,967.57, per quote #225392970. (Sheriff's Office)
WHEREAS, pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2,
the County of DuPage will contract with Insight Public Sector, per OMNIA Partners IT Products and Services, contact #4400006644; and
WHEREAS, the Judicial Public Safety Committee recommends County Board
approval for the issuance of a contract to Insight Public Sector, Inc., for the purchase of Desktops, Laptops and UPS for the Sheriff's Office.
NOW, THEREFORE BE IT RESOLVED, that said contract for the purchase of
Desktops, Laptops and UPS, be, and it is hereby approved for issuance of a County Contract purchase order by Procurement Services Division to Insight Public Sector, Inc., 2701 E. Insight Way, Chandler, AZ 85286-1930, for a contract total amount not to exceed $257,967.57
F. JPS-P-0256-22 Recommendation for the approval for a contract purchase order to Scientel Solutions, for the purchase of Fortinet Equipment & Services, for the Sheriff's Office, for a contract total amount not to exceed $393,446.20, per quote #SCI00481, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act". (Sheriff's Office)
WHEREAS, pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2, the County of DuPage will contract with Scientel Solutions, per City of Aurora master service agreement; and
WHEREAS, the Judicial Public Safety Committee recommends County Board approval for the issuance of a contract to Scientel Solutions, for the purchase of Fortinet Equipment and Services.
NOW, THEREFORE BE IT RESOLVED, that said contract for the purchase of Fortinet Equipment and Services, be, and it is hereby approved for issuance of a County Contract purchase order by Procurement Services Division to Scientel Solutions, 2021 N. Eola Road, Aurora, IL 60502, for a contract total amount not to exceed $393,446.20.
G. JPS-P-0257-22 Recommendation for the approval for a contract purchase order to Alliance Technologies Group, LLC, for the purchase of CPU Chassis, Servers, Software & Warranties, for the Sheriff's Office, for a contract total amount not to exceed $469,920.77, per quote #211-Q2-07182022-1, per Cooperative Purchasing Agreement Pricing in compliance with 30 ILCS 525/2 Governmental Joint Purchasing Act. (Sheriff's Office)
WHEREAS, pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2, the County of DuPage will contract with Alliance Technology Group, per GSA contract #GS-35F-303DA; and
WHEREAS, the Judicial Public Safety Committee recommends County Board approval for the issuance of a contract to Alliance Technology Group, LLC, for the purchase of CPU Chassis, Servers, Software & Warranties,
NOW, THEREFORE BE IT RESOLVED, that said contract for the purchase of CPU Chassis, Servers, Software and Warranties, be, and it is hereby approved for issuance of a County Contract purchase order by Procurement Services Division to Alliance Technology Group, LLC, 7010 Hi Tech Drive, Hanover, MD 21076, for a contract total amount not to exceed $469,920.77.
13. LEGISLATIVE - DESART
A. Committee Update
14. PUBLIC WORKS - OZOG
Committee Update
A. FM-R-0365-22 RESOLUTION -- Recommendation for the approval of an Agreement between the County of DuPage, Illinois and Family Shelter Service, Inc. for lease of space at The Henry J. Hyde Judicial Office Facility, for Facilities Management, for the four-year period of December 1, 2022, through November 30, 2026, for an annual amount not to exceed $1.00.
WHEREAS, the County of DuPage (“County”) operates and maintains a facility at the County’s seat of government in accord with the authority granted by the Illinois General Assembly at 55 ILCS 5/5-1001, et. seq., which facility is commonly known as the DuPage County Henry J. Hyde Judicial Office Facility; and
WHEREAS, Family Shelter Service, Inc. operates a not-for-profit corporation utilizing staff to assist all those seeking an order of protection in the courtroom; and
WHEREAS, The County has office space available at the DuPage County Henry J. Hyde Judicial Office Facility for use by non-profit agencies that support the Judicial process; and
WHEREAS, Family Shelter Service, Inc. desires to operate and maintain an office in the DuPage County Henry J. Hyde Judicial Office Facility, Wheaton, Illinois; and
WHEREAS, it is in the interest of the County of DuPage, it’s residents and the Judicial process, to enter into a lease agreement with Family Shelter Service, Inc. to allow its operation of an office at the DuPage County Henry J. Hyde Judicial Office Facility, subject to terms and conditions of the attached lease; and
WHEREAS, the County Board has established an annual rate of One Dollar ($1.00), and other good and valuable consideration, including but not limited to the societal services and benefits to the public described above, for Family Shelter Service, Inc. lease of approximately Two Thousand Five Hundred Fifty-Six (2,556) square feet of office space at the DuPage County Henry J. Hyde Judicial Office Facility; and
WHEREAS, the lease term shall be in effect commencing, approximately, December 1, 2022 and expiring November 30, 2026; and
NOW THEREFORE, BE IT RESOLVED, by the County Board of the County of DuPage that the County Board Chairman and the County Clerk are hereby authorized and directed to execute on behalf of the County of DuPage the attached lease of office space for use by Family Shelter Service, Inc.;
15. STORMWATER - ZAY
Committee Update
A. SM-R-0347-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois and the Village of Carol Steam, for the Mitchell Lakes Outfall Project, for an agreement not to exceed $250,000. (ARPA ITEM)
WHEREAS, the VILLAGE and the COUNTY are public agencies within the meaning of the Illinois “Intergovernmental Cooperation Act” and as authorized by Article 7, Section 10 of the Constitution of the State of Illinois; and
WHEREAS, the purposes of the “Intergovernmental Cooperation Act” and Article 7 of the Constitution of the State of Illinois include fostering cooperation among government bodies; and
WHEREAS, the Illinois General Assembly has granted the COUNTY authority to take action to manage stormwater and control flooding and to enter into agreements for the purposes of stormwater management and flood control (Illinois Compiled Statutes, Chapter 55 paragraphs 5/5-1062.3 and 5/5-15001 et. seq.); and
WHEREAS, the COUNTY has adopted the DuPage County Stormwater Management Plan which recognizes the reduction of stormwater runoff as an integral part of the proper management of storm and flood waters; and
WHEREAS, the COUNTY has been awarded $179,266,585 in funding through the American Rescue Plan Act (ARPA); and
WHEREAS, ARPA permits the use of ARPA funds for stormwater infrastructure projects; and
WHEREAS, the COUNTY Board has allocated a portion of its ARPA funds be dedicated towards qualifying stormwater infrastructure projects; and
WHEREAS, the Stormwater Management Planning Committee and the DuPage County Board has approved a municipal cost share program, and a portion of the funds dedicated to Stormwater Infrastructure are to be used to fund program specific shovel ready projects that demonstrate flood protection and resilience measures; and
WHEREAS, the Stormwater Management Department on behalf of the COUNTY has developed and implemented a competitive grant program available to all municipalities in DuPage County; and
WHEREAS, the VILLAGE has submitted an application under this grant program for the “MITCHELL LAKES OUTFALL PROJECT” that meets the criteria as a project that qualifies as an ARPA Stormwater Infrastructure Project (herein referred to as the “PROJECT”); and
WHEREAS, the COUNTY and the VILLAGE have determined that the implementation of the PROJECT will benefit local citizens with flood protection, water quality and/or resilience measures; and;
WHEREAS, the VILLAGE has requested COUNTY participation in cost sharing of the PROJECT through a grant from the COUNTY’S American Rescue Plan Act in an amount not to exceed two-hundred and fifty thousand dollars ($250,000); and
WHEREAS, the VILLAGE shall pay all PROJECT expenses up front and will be reimbursed for qualified expenses per this AGREEMENT; and
WHEREAS, the VILLAGE shall share any available data collected from the PROJECT for the purposes of fostering community education and improving upon similar future projects; and
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board that the attached AGREEMENT between the COUNTY and VILLAGE is hereby accepted and approved, and that the Chairman of the DuPage County Board is hereby authorized and directed to execute the AGREEMENT on behalf of the COUNTY.
BE IT FURTHER RESOLVED that the DuPage County Clerk be directed to transmit certified copies of this Resolution and the attached AGREEMENT, by and through the Stormwater Management Department, to the Village of Carol Stream, Attn: Gregory Ulreich, 500 N. Gary Avenue, Carol Stream IL 60188; and Patrick Collins/State's Attorney's Office.
B. SM-R-0348-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois and the Village of Glendale Heights, for the James Court and Pearl Avenue Drainage Improvement Project, for an agreement not to exceed $252,419. (ARPA ITEM)
WHEREAS, the VILLAGE and the COUNTY are public agencies within the meaning of the Illinois “Intergovernmental Cooperation Act” and as authorized by Article 7, Section 10 of the Constitution of the State of Illinois; and
WHEREAS, the purposes of the “Intergovernmental Cooperation Act” and Article 7 of the Constitution of the State of Illinois include fostering cooperation among government bodies; and
WHEREAS, the Illinois General Assembly has granted the COUNTY authority to take action to manage stormwater and control flooding and to enter into agreements for the purposes of stormwater management and flood control (Illinois Compiled Statutes, Chapter 55 paragraphs 5/5-1062.3 and 5/5-15001 et. seq.); and
WHEREAS, the COUNTY has adopted the DuPage County Stormwater Management Plan which recognizes the reduction of stormwater runoff as an integral part of the proper management of storm and flood waters; and
WHEREAS, the COUNTY has been awarded one hundred seventy-nine million two hundred sixty-six thousand five hundred eighty-five ($179,266,585) dollars in funding through the American Rescue Plan Act (hereinafter “ARPA”); and
WHEREAS, ARPA permits the use of ARPA funds for stormwater infrastructure projects; and
WHEREAS, the COUNTY Board has allocated a portion of its ARPA funds be dedicated towards qualifying stormwater infrastructure projects; and
WHEREAS, the Stormwater Management Planning Committee and the DuPage County Board has approved a municipal cost share program, and a portion of the funds dedicated to Stormwater Infrastructure are to be used to fund program specific shovel ready projects that demonstrate flood protection and resilience measures; and
WHEREAS, the Stormwater Management Department on behalf of the COUNTY has developed and implemented a competitive grant program available to all municipalities in DuPage County;
WHEREAS, the VILLAGE has submitted an application under this grant program for the “JAMES COURT AND PEARL AVENUE DRAINAGE IMPROVEMENT PROJECT” that meets the criteria as a project that qualifies as an ARPA Stormwater Infrastructure Project (herein referred to as the “PROJECT”); and
WHEREAS, the COUNTY and the VILLAGE have determined that the implementation of the PROJECT will benefit local citizens with flood protection, water quality and/or resilience measures; and;
WHEREAS, the VILLAGE has requested COUNTY participation in cost sharing of the PROJECT through a grant from the COUNTY’S American Rescue Plan Act in an amount not to exceed two hundred fifty-two thousand, four hundred and nineteen ($252,419.00) dollars; and
WHEREAS, the VILLAGE shall pay all PROJECT expenses up front and will be reimbursed for qualified expenses per this AGREEMENT; and
WHEREAS, the VILLAGE shall share any available data collected from the PROJECT for the purposes of fostering community education and improving upon similar future projects; and
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board that the attached AGREEMENT between the COUNTY and VILLAGE is hereby accepted and approved, and that the Chairman of the DuPage County Board is hereby authorized and directed to execute the AGREEMENT on behalf of the COUNTY.
BE IT FURTHER RESOLVED that the DuPage County Clerk be directed to transmit certified copies of this Resolution and the attached AGREEMENT, by and through the Stormwater Management Department, to the Village of Glendale Heights, Attn: Acting Village Administrator, 300 Civic Center Plaza, IL 60139; and Patrick Collins/State's Attorney's Office.
C. SM-R-0349-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois and the Village of Itasca, for Roadway Infrastructure Improvement Phase 2, for an agreement not to exceed $500,000. (ARPA ITEM)
WHEREAS, the VILLAGE and the COUNTY are public agencies within the meaning of the Illinois “Intergovernmental Cooperation Act” and as authorized by Article 7, Section 10 of the Constitution of the State of Illinois; and
WHEREAS, the purposes of the “Intergovernmental Cooperation Act” and Article 7 of the Constitution of the State of Illinois include fostering cooperation among government bodies; and
WHEREAS, the Illinois General Assembly has granted the COUNTY authority to take action to manage stormwater and control flooding and to enter into agreements for the purposes of stormwater management and flood control (Illinois Compiled Statutes, Chapter 55 paragraphs 5/5-1062.3 and 5/5-15001 et. seq.); and
WHEREAS, the COUNTY has adopted the DuPage County Stormwater Management Plan which recognizes the reduction of stormwater runoff as an integral part of the proper management of storm and flood waters; and
WHEREAS, the COUNTY has been awarded $179,266,585 in funding through the American Resource and Recovery Act (ARPA); and
WHEREAS, ARPA permits the use of ARPA funds for stormwater infrastructure projects; and
WHEREAS, the COUNTY Board has allocated a portion of its ARPA funds be dedicated towards qualifying stormwater infrastructure projects; and
WHEREAS, the Stormwater Management Planning Committee and the DuPage County Board has approved a municipal cost share program, and a portion of the funds dedicated to Stormwater Infrastructure are to be used to fund program specific shovel ready projects that demonstrate flood protection and resilience measures; and
WHEREAS, the Stormwater Management Department on behalf of the COUNTY has developed and implemented a competitive grant program available to all municipalities in DuPage County; and
WHEREAS, the VILLAGE has submitted an application under this grant program
for the “ROADWAY INFRASTRUCTURE IMPROVEMENTS - PHASE 2 PROJECT” that meets the criteria as a project that qualifies as an ARPA Stormwater Infrastructure Project (herein referred to as the “PROJECT”); and
WHEREAS, the COUNTY and the VILLAGE have determined that the
implementation of the PROJECT will benefit local citizens with flood protection, water quality and/or resilience measures; and;
WHEREAS, the VILLAGE has requested COUNTY participation in cost sharing
of the PROJECT through a grant from the COUNTY’S American Rescue Plan Act in an amount not to exceed five hundred thousand dollars ($500,000); and
WHEREAS, the VILLAGE shall pay all PROJECT expenses up front and will be
reimbursed for qualified expenses per this AGREEMENT; and
WHEREAS, the VILLAGE shall share any available data collected from the
PROJECT for the purposes of fostering community education and improving upon similar future projects; and
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board that the
attached AGREEMENT between the COUNTY and VILLAGE is hereby accepted and approved, and that the Chairman of the DuPage County Board is hereby authorized and directed to execute the AGREEMENT on behalf of the COUNTY.
BE IT FURTHER RESOLVED that the DuPage County Clerk be directed to
transmit certified copies of this Resolution and the attached AGREEMENT, by and through the Stormwater Management Department, to the Village of Itasca, Attn: Jeffrey J. Pruyn, Village President, 550 W. Irving Park Road, Itasca, IL 60143; and Patrick Collins/State's Attorney's Office.
D. SM-P-0252-22 Recommendation for approval for a contract to Altorfer Idustries, Inc. to furnish and deliver one (1) Catepillar Compact Tract Loader (model #289D3), for Stormwater Management, for a contract total not to exceed $49,050, per Sourcewell Contract #032119-CAT.
WHEREAS, pursuant to Intergovernmental Agreement between the County of DuPage and National Intergovernmental Purchasing Alliance (Sourcewell), the County of DuPage will contract with Altorfer Industries, Inc.; and
WHEREAS, the Stormwater Management Committee recommends County Board approval for the issuance of a contract to Altorfer Industries, Inc., to furnish and deliver one (1) Caterpillar Compact Track Loader for Stormwater Management.
NOW, THEREFORE, BE IT RESOLVED that said contract to furnish and deliver one (1) Caterpillar Track Loader for the Stormwater Management, is hereby approved for issuance to Altorfer Industries, Inc., 301 S. Mitchell Ct., Addison, IL 60101, for a contract total not to exceed $49,050.00; per Sourcewell Contract # 032119-CAT.
Motion to Waive 1st Reading
Member Zay moved and Member Garcia seconded a motion to waive first reading of SM-O 0047-22. The motion was approved by voice vote, all "ayes." Members DeSart, DiCianni, LaPlante, and Renehan were absent.
E. SM-O-0047-22 ORDINANCE -- Recommendation for Committee approval of the text amendments to Chapter 15 of the DuPage County Code (DuPage County Countywide Stormwater and Flood Plain Ordinance (Ordinance)).
WHEREAS, the County of DuPage (“COUNTY”) pursuant to authority granted it under 55 ILCS 5/5-1062 (now 55 ILCS 5/5-1062.3) and 5/5-15001 et seq., and other applicable authority, adopted the DuPage County Countywide Stormwater and Flood Plain Ordinance (hereinafter referred to as the “Stormwater Ordinance”); and
WHEREAS, the Stormwater Ordinance is further identified as Appendix F to the DuPage County Stormwater Management Plan (“PLAN”), and was originally adopted by the County by Ordinance SMO-0001-91 on September 24, 1991; and
WHEREAS, the principle purpose of the Stormwater Ordinance is to promote effective, equitable, acceptable, and legal stormwater management measures; and
WHEREAS, the Federal Emergency Management Agency (“FEMA”) requires that, “all new construction and substantial improvements of residential structures within Zones A1-30, AE and AH zones on the community's FIRM have the lowest floor (including basement) elevated to or above the base flood level,” (44 CFR 60.3.c.2) ; and
WHEREAS, The Community Rating System (“CRS”) has implemented a Class 8 freeboard prerequisite for all participating and new CRS communities by changing Section 211 of the 2017 CRS Coordinator’s Manual to read: “In order to be a Class 8 or better . . . (1) The community must meet all the Class 9 prerequisites. (2) The community must adopt and enforce at least a 1-foot freeboard requirement (including machinery and equipment) for all residential buildings constructed, substantially improved, and/or reconstructed due to substantial damage, throughout its Special Flood Hazard Area (SFHA) where base flood elevations have been determined on the Flood Insurance Rate Map (FIRM) or in the Flood Insurance Study (FIS), except those areas that receive open space credit under Activity 420 (Open Space Preservation).”; and
WHEREAS, the CRS Class 8 freeboard prerequisite includes all residential buildings, including manufactured homes; and
WHEREAS, the CRS Class 8 freeboard prerequisite affects Class 5 through Class 8 communities and the County must adopt Ordinance language that is consistent with the CRS Class 8 freeboard prerequisite to maintain its standing in the CRS as a Class 6 Community; and
WHEREAS, the attached Stormwater Ordinance text amendments reflects those changes to the Stormwater Ordinance necessary for the County to be compliant with FEMA requirements and with the CRS Class 8 freeboard prerequisite; and
WHEREAS, DuPage County Stormwater Management and DuPage County Municipal Engineers Discussion Group have participated in drafting the attached Stormwater Ordinance text amendments; and
WHEREAS, the Municipal Engineers Group concurs with the attached Stormwater Ordinance text amendments; and
WHEREAS, the proposed Stormwater Ordinance text amendments have undergone all required third-party agency evaluations, and have been presented for public and community comment and review, all in accordance with FEMA’s regulations, state law and Section 15-142 of the Stormwater Ordinance; and
WHEREAS, enacting the proposed Stormwater Ordinance amendments is in the best interest of the COUNTY and its residents; and
WHEREAS, the Stormwater Management Planning Committee recommended approval of the attached text amendments to various sections of the Stormwater Ordinance; and
WHEREAS, the Stormwater Management Planning Committee further recommended that the proposed Stormwater Ordinance text amendments take effect immediately following their adoption by the County Board.
NOW, THEREFORE, BE IT ORDAINED by the DuPage County Board, that the Stormwater Ordinance is hereby amended as attached; and
BE IT FURTHER ORDAINED by the DuPage County Board pursuant to authority granted to the County of DuPage by the Illinois General Assembly that the amended DuPage County Countywide Stormwater and Flood Plain Ordinance, Chapter 15 of the DuPage County Code shall be effective September 13, 2022; and
BE IT FURTHER ORDAINED that the County Clerk shall transmit these Stormwater Ordinance amendments to the codifier of the DuPage County Code and otherwise make said amendments available for public inspection.
16. TECHNOLOGY - SELMON
Committee Update
A. TE-P-0260-22 Recommendation for the approval of a contract to Environmental Systems Research Institute, Inc. (ESRI), for the procurement of ArcGIS Velocity application licensing, for Information Technology, GIS Division. This contract covers the period of October 1, 2022 through November 30, 2023, for a contract total amount of $51,464. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source. This product and service is only available from the provider, ESRI, Inc.
WHEREAS, an agreement has been negotiated in accordance with County Board policy; and
WHEREAS, the Technology Committee recommends County Board approval for the issuance of a contract to ESRI, Inc., for the procurement of ArcGIS Velocity application licensing, for Information Technology, GIS Division.
NOW, THEREFORE BE IT RESOLVED, that County contract covering said, for
the procurement of ArcGIS Velocity application licensing, for the period of October 1, 2022 through November 30, 2023, for Information Technology, GIS Division, be, and it is hereby approved for issuance of a contract purchase order by the Procurement Division to Environmental Systems Research Institute, Inc., 380 New York Street, Redlands, California 92373, for a contract total amount of $51,464.00.
B. TE-CO-0020-22 Amendment to County Contract 5392-0001-SERV, issued to Roskuszka & Sons, Inc. d/b/a Wally's Printing to furnish & deliver printed business envelopes for DuPage County departments, for Information Technology, to increase the contract amount by $8,163.05 to cover the final month of invoices, resulting in an amended contract total of $35,913.05, an increase of 29.42%.
WHEREAS, County Contract 5392-0001-SERV was approved and adopted by the County Board on August 10, 2021; and
WHEREAS the Technology Committee recommends changes as stated in the
Change Order Notice, to increase the contract by $8,163.05 in order to cover the final month of invoices, resulting in an amended contract total of $35,913.05, an increase of 29.42%.
NOW, THEREFORE BE IT RESOLVED, that the County Board adopts the
Change Order Notice to County Contract 5702-0001-SERV, to increase the contract by $8,163.05 in order to cover the final month of invoices, resulting in an amended contract total of $35,913.05, an increase of 29.42%.
C. Authorization to Travel -- Approval is requested to have a GIS staff member to attend and present at the Annual Illinois GIS Association Conference in Bloomington, IL from October 17, 2022 through October 18, 2022 for an approximate cost of $770.00.
17. TRANSPORTATION - PUCHALSKI
Committee Update
A. DT-R-0350-22 RESOLUTION -- Resolution of Concurrence with the Federal Highway Administration's determination of no adverse impact to the Illinois Prairie Path and the Great Western Trail as part of the Village of Villa Park Tri-Trail Construction Project.
WHEREAS, the Village of Villa Park (hereinafter VILLAGE) is the lead agency for the Tri-Trails Project (hereinafter PROJECT), which includes construction of a new path within VILLAGE corporate boundaries that will connect to the Illinois Prairie Path (hereinafter IPP) and the Great Western Trail (hereinafter GWT) to facilitate new connections for bicyclists and pedestrians; and
WHEREAS, the IPP and GWT are eligible for protection under federal regulation 23 CFR 774, commonly referred to as Section 4(f); and
WHEREAS, the Federal Highway Administration (hereinafter FHWA) has determined that the impact to the IPP and GWT due to path construction activities will not adversely affect the activities, features, or attributes of these existing multi-use recreational paths; and
WHEREAS, the COUNTY, through the Division of Transportation, has evaluated FHWA’s decision and concurs with FHWA’s determination that the impact to the PROJECT will not adversely impact the activities, features, or attributes of the IPP and GWT multi-use recreational paths; and
WHEREAS, the VILLAGE sent the COUNTY a Federal Highway Administration Section 4(f) Concurrence Form, attached hereto, which requests the COUNTY to concur that the proposed PROJECT will not adversely affect the activities, features, or attributes of the IPP and GWT; and
WHEREAS, under 23 CFR 774, said Section 4(f) Concurrence Form must be executed for the PROJECT to be constructed.
NOW THEREFORE BE IT RESOLVED by the DuPage County Board, that the Director of Transportation/County Engineer be hereby directed and authorized to execute the aforementioned Section 4(f) Concurrence Form; and
BE IT FURTHER RESOLVED, that the County Clerk transmit an original of this Resolution to the Division of Transportation.
B. DT-R-0353-22 RESOLUTION -- Intergovernmental Agreement between the County of DuPage and the Village of Bloomingdale for sidewalk improvements along CH 11/Army Trail Road - Section #22-00240-10-SW (No County cost).
WHEREAS, the County of DuPage (hereinafter referred to as COUNTY) and the Village of Bloomingdale (hereinafter referred to as VILLAGE) are public agencies within the meaning of the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.); and
WHEREAS, Article VII, Section 10, of the 1970 Constitution of the State of Illinois encourages and provides for units of local government to contract and otherwise associate with each other to exercise, combine or transfer any power or function; and
WHEREAS, the COUNTY by virtue of its power set forth in “Counties Code” (55 ILCS 5/1001 et seq.) and “Illinois Highway Code” (605 ILCS 5/5-101 et. seq.) and the VILLAGE by virtue of its power set forth in the “Illinois Municipal Code” (65 ILCS 5/1-1-1 et seq.) are authorized to enter into agreements and contracts; and
WHEREAS, the VILLAGE is preparing plans and specifications for sidewalk improvements along CH 11/Army Trail Road known as COUNTY Section 22-00240-10- SW (hereinafter referred to as PROJECT); and
WHEREAS, an Intergovernmental Agreement has been prepared and is attached that outlines the rights, responsibilities and financial obligations of the COUNTY and the VILLAGE related to the PROJECT; and
WHEREAS, the Intergovernmental Agreement must be executed.
NOW, THEREFORE, BE IT RESOLVED by the DuPage County Board, that the Chairman and Clerk of said Board are hereby directed and authorized to execute the attached Intergovernmental Agreement with the VILLAGE; and
BE IT FURTHER RESOLVED that two (2) original copies of this resolution and Intergovernmental Agreement be sent to the VILLAGE, by and through the Division of Transportation.
C. DT-R-0354-22 RESOLUTION -- Intergovernmental Agreement between the County of DuPage and the Illinois Department of Transportation for improvements along US Route 20 at Gary Avenue, estimated County cost $28,061.
WHEREAS, the County of DuPage (hereinafter referred to as COUNTY) and the Illinois Department of Transportation (hereinafter referred to as STATE), in order to facilitate the free flow of traffic and to ensure the safety of the motoring public, desire to improve US Route 20 at Gary Avenue (hereinafter referred to as the IMPROVEMENT); and
WHEREAS, the COUNTY and the STATE desire to cooperate in an effort to construct the IMPROVEMENT because of the immediate benefit of the IMPROVEMENT to the people of the State of Illinois and to the residents of DuPage County; and
WHEREAS, an Intergovernmental Agreement (hereinafter referred to as AGREEMENT) has been prepared and attached hereto, which outlines the responsibilities of the parties related to engineering, construction, maintenance and financing of the IMPROVEMENT; and
WHEREAS, the STATE will be the lead agency for the IMPROVEMENT with a total estimated cost of engineering and construction of $4,590,805.00, and an estimated COUNTY cost of $28,061.00; and
WHEREAS, sufficient funds have been appropriated by the COUNTY to pay for its share of the cost of the IMPROVEMENT; and
WHEREAS, said AGREEMENT must be executed before construction of the IMPROVEMENT can begin.
NOW, THEREFORE, BE IT RESOLVED by the County Board of DuPage County, that the Chairman and Clerk of the Board be hereby directed and authorized to execute the referenced AGREEMENT with the STATE; and
BE IT FURTHER RESOLVED, that one (1) duplicate original copy of this Resolution and AGREEMENT be sent to the STATE, by and through the DuPage County Division of Transportation.
D. DT-R-0356-22 RESOLUTION -- Awarding Resolution to Schroeder Asphalt Services, Inc., for the Downers Grove Township 2022 Road Maintenance Program, Section 22- 03000-01-GM, for an estimated Township cost of $778,484.23 (No County cost); Per low bid
WHEREAS, the Downers Grove Township Highway Commissioner is authorized and empowered, with the approval of the County Engineer and the Illinois Department of Transportation, to construct, repair, and improve Township roads, bridges, and appurtenances using Motor Fuel Tax Funds; and
WHEREAS, the County of DuPage, on behalf of the Downers Grove Township Road District, has published a contract proposal for Section 22-03000-01-GM, setting forth the terms, conditions, and specifications of said contract; and
WHEREAS, the following bids were received in compliance with the contract proposal for the above referenced section:
NAME BID AMOUNT
Schroeder Asphalt Services, Inc. $778,484.23 Arrow Road Construction Company $786,416.93 Brothers Asphalt Paving, Inc. $905,813.20 A Lamp Concrete Contractors, Inc. $933,208.38; and
WHEREAS, it has been determined that Schroeder Asphalt Services, Inc. was the lowest, most responsible bidder; and
WHEREAS, the Downers Grove Township Highway Commissioner has approved the bid proposal of $778,484.23; and
WHEREAS, it is in the best interest of the County to award a contract for the Downers Grove Township 2022 Road Maintenance Program to Schroeder Asphalt Services, Inc.
NOW, THEREFORE, BE IT RESOLVED, that a contract in accordance with all terms of the contract proposal previously published by the County, be, and is hereby awarded on behalf of the Downers Grove Township Road District to Schroeder Asphalt Services, Inc. for their bid in the amount of $778,484.23; and
BE IT FURTHER RESOLVED that this contract rate is subject to the Prevailing Wage Act (820 ILCS 130), and as such, not less than the prevailing rate of wages as found by the Illinois Department of Labor shall be paid to all laborers, workers, or mechanics performing work under this contract; and
BE IT FURTHER RESOLVED, that the Chairman and Clerk of the DuPage County Board be, and they are hereby authorized and directed to execute the aforesaid contract with said Schroeder Asphalt Services, Inc., subject to the approval of the Illinois Department of Transportation; and
BE IT FURTHER RESOLVED, that monies be allocated and set aside for the payment of said contract as follows:
FISCAL YEAR FUND AMOUNT 2022 3902 $250,000.00 2022 3572 $528,484.23 ; and
BE IT FURTHER RESOLVED, that this contract is subject to the Prevailing Wage Act (820 ILCS 130), and as such, not less than the prevailing rate of wages as found by the Illinois Department of Labor shall be paid to all laborers, workers, or mechanics performing work under this contract; and
BE IT FURTHER RESOLVED, that the County Clerk transmit copies of this Resolution to the Illinois Department of Transportation and the Downers Grove Township Highway Commissioner, by and through the DuPage County Division of Transportation.
Motion to Discharge Committee
Member Puchalski moved and Member Chaplin seconded a motion to discharge committee for items E, F, and G. The motion was approved by voice vote, all "ayes." Members DeSart, DiCianni, and Renehan were absent.
E. DT-P-0258-22 Recommendation for the approval of a contract to Complete Fleet Services, Inc., for on-call repair service and repair parts for diesel trucks and plows, as needed for the Division of Transportation, for the period September 14, 2022 through May 31, 2023, for a contract total not to exceed $30,000; Per lowest responsible bid 22- 097-DOT.
WHEREAS, bids have been taken and processed in accordance with County
Board policy; and
WHEREAS, the lowest most responsible bidder has been designated and the
Transportation Committee recommends County Board approval for the issuance of a contract to Complete Fleet Services, Inc., to furnish and deliver automotive repair and replacement parts, as needed for the Division of Transportation, for the period September 14, 2022 through May 31, 2023.
NOW, THEREFORE, BE IT RESOLVED that said contract to furnish and
deliver automotive repair and replacement parts, as needed for the Division of Transportation, for the period September 14, 2022 through May 31, 2023, is hereby approved for issuance to Complete Fleet Services, Inc., 27W026 St. Charles Road, Carol Stream, Illinois 60188, for a contract total amount of $30,000.00.
F. DT-P-0259-22 Recommendation for the approval of a contract to Kevin’s Auto & Diesel Repair, for on-call repair service and repair parts for trucks and plows, as needed for the Division of Transportation, for the period September 14, 2022 through May 31, 2023, for a contract total not to exceed $70,000; Per lowest responsible bid 22-097-DOT.
WHEREAS, bids have been taken and processed in accordance with County Board policy; and
WHEREAS, the lowest most responsible bidder has been designated and the Transportation Committee recommends County Board approval for the issuance of a contract to Kevin’s Auto & Diesel Repair, to furnish and deliver automotive repair and replacement parts, as needed for the Division of Transportation, for the period September 14, 2022 through May 31, 2023.
NOW, THEREFORE, BE IT RESOLVED that said contract to furnish and deliver automotive repair and replacement parts, as needed for the Division of Transportation, for the period September 14, 2022 through May 31, 2023, is hereby approved for issuance to Kevin’s Auto & Diesel Repair, 119 West Home Avenue, Villa Park, Illinois 60181, for a contract total amount of $70,000.00.
G. DT-CO-0021-22 Amendment to Resolution DT-P-0001-21 issued to Lakeside International, LLC to increase the funding in the amount of $70,000; resulting in an amended contract total amount of $180,000, an increase of 63.64%.
WHEREAS, the DuPage County Board heretofore adopted Resolution DT-P 0001-22 on December 14, 2021, awarding a contract to Lakeside International for the purchase of replacement parts for the Division of Transportation snowplows; and
WHEREAS, the current contract total amount is $110,000.00; and
WHEREAS, the Division of Transportation is requesting approval to increase the contract total by $70,000.00 for the replacement of exhaust after treatment system components of four of the County plows, due to salt corrosion; and
WHEREAS, the circumstances that necessitate the change in costs were not reasonably foreseeable at the time the contract was signed; and
WHEREAS, it is in the best interest of the County to increase the contract and said change is authorized by law.
NOW, THEREFORE, BE IT RESOLVED that the DuPage County Board hereby increases the funding in the amount of $70,000.00, resulting in a final County cost of $180,000.00, an increase of 63.64%.
H. Amendment -- DT-R-0109B-22 Amendment to Resolution DT-R-0109A-22, the Local Agency Agreement between the County of DuPage and the Illinois Department of Transportation for improvements to CH 3/Warrenville Road over the East Branch of the DuPage River, Section 14-00124-04-BR; to increase Federal share by $56,001.88.00.
WHEREAS, the DuPage County Board heretofore adopted Resolutions DT-R 0109-22 on March 8, 2022 and DT-R-0109A-22 on April 12, 2022 wherein the County of DuPage (hereinafter referred to as “COUNTY”) and the Illinois Department of Transportation (hereinafter referred to as “STATE”) entered into a Local Public Agency Agreement for Federal Participation for improvements to CH 3/Warrenville Road over the East Branch of the DuPage River, Section 14-00124-04-BR (hereinafter referred to as “PROJECT”) which outlined the financial participation of the parties related to the design engineering costs for the project; and
WHEREAS, at the time the estimated design engineering cost for the PROJECT was $395,818.10 and the estimated cost to the COUNTY was anticipated to be $79,163.10 and the cost to the STATE was anticipated to be $316,655.00; and
WHEREAS, through a separate agreement, the cost for design engineering increased by $70,003.00 due to the determination that two retaining walls are required to be constructed to minimize property acquisition and allow for adequate space to accommodate necessary drainage improvements as a result of the new bridge and raising the roadway profile resulting in a contract increase to include the additional scope of work; and
WHEREAS, the STATE is willing to increase its cost participation for the PROJECT by 80% of the additional design engineering costs ($56,001.88), not to exceed a total share of $372,656.88 (80%); and
WHEREAS, it is necessary to amend the AGREEMENT to increase the STATE’s (Federal) share and the COUNTY’s share of the design engineering costs; and
WHEREAS, Local Public Agency Amendment #1 for Federal Participation (hereinafterreferred to as AMENDMENT) has been prepared and attached hereto; and
WHEREAS, sufficient funds have been previously appropriated by the COUNTY to pay for its share of the design engineering costs of the PROJECT; and
WHEREAS, this Amendment to the Agreement must be executed before the COUNTY can be reimbursed for the additional engineering costs.
NOW, THEREFORE, BE IT RESOLVED by the County Board of DuPage County, that the Clerk and Chairman of the Board be hereby directed and authorized to execute the referenced AGREEMENT with the STATE; and
BE IT FURTHER RESOLVED, that four (4) original copies of the Resolution and AGREEMENT be sent to the STATE, by and through the DuPage County Division of Transportation.
I. Authorization for Overnight Travel -- Director of Transportation/County Engineer to travel to East Peoria, Illinois from October 5, 2022 through October 7, 2022 to attend the 2022 Fall Conference of the Illinois Association of County Engineers. Expenses to include Registration, Lodging, Mileage and Meals, for an estimated County cost of $782.50
18. DISCUSSION
A. Discussion -- PA99-0646 Pension Obligation Projections Required by the Local Government Wage Increase Transparency Act
19. OLD BUSINESS
The following members made comment:
Garcia: Clerk's office, security in 421 building
Ozog: Canadian Pacific/Kansas Southern railway merger meeting, constituent issues Zay: Elected officials, Clerk's office, board members remarks
Chaplin: Elected officials, recognition of Rose Wasik in County Board office
Tornatore: Canadian Pacific/Kansas Southern railway merger meeting
Schwarze: Recognition of jail medical staff
Krajewski: Animal services updates, Humane Society award presentation
20. NEW BUSINESS
The following members made comment:
Zay: Recognition of Sally Karner in County Board office
21. EXECUTIVE SESSION
There was no Executive Session.
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (2) - Collective Negotiating Matters
B. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (11) - Pending Litigation
22. MEETING ADJOURNED
Without objection, the meeting was adjourned at 12:53 p.m.
A. This meeting is adjourned to Tuesday, September 27th, 2022 at 10:00 AM
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