Dupage Policy Journal

DuPage County Judicial and Public Safety Committee met Feb. 1

Here are the minutes provided by the committee:

1. CALL TO ORDER

8:00 AM meeting was called to order by Chair Julie Renehan at 8:00 AM.

2. ROLL CALL

PRESENT: Selmon, Ozog (8:03 AM), DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay

ABSENT: Chaplin, Puchalski

County Board member Sam Tornatore was also in attendance.

3. PUBLIC COMMENT

No public comment was offered.

4. CHAIRWOMAN'S REMARKS - CHAIR RENEHAN

Chair Renehan advised today's agenda contained mostly budget transfer items, which were initiated by Finance and necessary to close out the FY2021 books. She advised funds were simply being reallocated to a different line and were not a result of lack of planning, adding that our JPS partners have had a difficult time budgeting everything given the changing nature of their jobs. The law enforcement field overall continues to have staffing issues. The Sheriff's Office indicated difficulty in hiring, resulting in overtime costs exceeding their budget. She concluded by asking the Committee to recognize our law enforcement partners as they continue their efforts to control operating costs.

5. APPROVAL OF MINUTES:

A. Judicial/Public Safety Committee - Regular Meeting - Jan 18, 2022 8:00 AM

RESULT: ACCEPTED [UNANIMOUS] MOVER: Sadia Covert, District 5 SECONDER: Paula Deacon Garcia, District 2 AYES: Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Ozog, Puchalski

6. PROCUREMENT REQUISITIONS

A. JPS-P-0053-22 Recommendation for the approval of a contract to Currie Motors Commercial Center, for the purchase of one (1) 2022 Ford Utility Police Interceptor vehicle, for a total contract amount not to exceed $40,160. Pricing in compliance with ILCS 525/2 "Government Joint Purchasing Act", Suburban Purchasing Cooperative (SPC) Contract #152. Vehicle to be funded through the General Fund. This is a regularly scheduled end-of-life replacement purchase. (Office of Homeland Security and Emergency Management - Campus Security)

RESULT: APPROVED [UNANIMOUS] MOVER: Sadia Covert, District 5 SECONDER: James Zay, District 6 AYES: Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Ozog, Puchalski

B. JPS-P-0054-22 Recommendation for the approval of a contract to LexisNexis, a division of RELX, Inc., for the purchase of online legal research for the period April 1, 2022 through March 31, 2025, amount not to exceed $32,412. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108(1)(b). (Public Defender)

RESULT: APPROVED [UNANIMOUS] MOVER: Greg Schwarze, District 6 SECONDER: Sadia Covert, District 5 AYES: Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Ozog, Puchalski

C. JPS-P-0055-22 Recommendation for the approval of a contract purchase order to Business IT Source, Inc., for the renewal purchase of IBM Passport Advantage, for the period April 1, 2022 through March 31, 2023, for a total contract amount of $91,254.02, per quote 20-002-CRCT. (Circuit Court Clerk)

RESULT: APPROVED [UNANIMOUS] MOVER: Dawn DeSart, District 5 SECONDER: Paula Deacon Garcia, District 2 AYES: Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Ozog, Puchalski

7. RESOLUTIONS

A. FI-R-0072-22 RESOLUTION -- Acceptance and Appropriation of Additional Funding and Extension of Time for the Victims of Crime Act - Coronavirus Emergency Supplemental Fund Program Grant FY20, Agreement No. 820002, Company 5000 - Accounting Unit 6600, $7,500. (State's Attorney)

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Dawn DeSart, District 5 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

B. FI-R-0074-22 RESOLUTION -- Acceptance of the Illinois Emergency Management Agency Emergency Management Performance Grant FFY21, Intergovernmental Agreement No. 21EMADUPA, $203,871.13. (Office of Homeland Security and Emergency Management)

RESULT: APPROVED [UNANIMOUS] MOVER: James Zay, District 6 SECONDER: Paula Deacon Garcia, District 2 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

8. BUDGET TRANSFERS

A. Budget Transfers -- Transfer of funds from account no. 53400 (rental of office space) to account nos. 50000 (regular salaries), 50010 (overtime), and 50030 (per diem/stipend) in the amount of $2,143 to cover salaries and overtime hours due to circumstances created by COVID-19 operations, with the excess in rental of office space because there was no sequestering of juries this year. (Jury Commission)

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Ashley Selmon, District 1 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

Motion to combine items B through G

RESULT: APPROVED [UNANIMOUS] MOVER: Greg Schwarze, District 6 SECONDER: James Zay, District 6 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

Motion to approve items B through G

RESULT: APPROVED [UNANIMOUS] MOVER: Greg Schwarze, District 6 SECONDER: Paula Deacon Garcia, District 2 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

B. Budget Transfers -- Transfer of funds from account nos. 4400-52320 (medical/dental/lab supplies), 4405-50010 (overtime), 4410-50011 (Sheriff-special duty o/t), 4410-50020 (holiday pay), 4410-50050 (temporary salaries), and 4410-53090 (other professional services) to account nos. 4400-53804 (postage & postal charges), 4400-53808 (statutory & fiscal charges), 4410-50010 (overtime), 4410-52280 (cleaning supplies), 4415-52200 (operating supplies & materials), and 4415-53380 (repair & mtce auto equipment) in the amount of $640,145 to cover negative balances for overtime due to shortage of deputies, sickness and extra COVID duties, unforseen invoices for package deliveries, vehicle plate renewals, cleaning supplies, and repair of Sheriff's vehicles. (Sheriff's Office)

C. Budget Transfers -- Transfer of funds from account nos. 4405-51060 (cell phone stipend) and 4415-50090 (township contracts - Sheriff) to account nos. 4400-50010 (overtime), 4400-50020 (holiday pay), 4403-50040 (part time help), 4405-50020 (holiday pay), and 4410-50040 (part time help) in the amount of $91,203 to cover negative balances for additional part-time hours in the crime lab due to the temporary increased duties of part

time employees. Holiday pay is due to movement of deputies from Corrections to Court Security. (Sheriff's Office)

D. Budget Transfers -- Transfer of funds from account nos. 4405-50011 (Sheriff-special duty o/t) and 4405-51060 (cell phone stipend) to account nos. 4400-50011 (Sheriff special duty o/t), 4400-51060 (cell phone stipend), 4410-51060 (cell phone stipend), 4415-50011 (Sheriff-special duty o/t), and 4415-51060 (cell phone stipend) in the amount of $34,913 to cover negative balances for FY21 due to increases in M.E.R.I.T. activities and unforeseen details. (Sheriff's Office)

E. Budget Transfers -- Transfer of funds from account nos. 4400-52320 (medical/dental/lab supplies), 4405-50000 (regular salaries), 4415-50000 (regular salaries), 4415-50020 (holiday pay), and 4415-52100 (i.t. equipment-small value) to account nos. 4400-50000 (regular salaries), 4403-50000 (regular salaries), 4410-50000 (regular salaries), 4415-50010 (overtime), and 4400-52100 (i.t. equipment-small value) in the amount of $714,603 to cover negative balances for salaries due to union agreements and raises and for overtime due to shortage of staff and sicknesses. (Sheriff's Office)

F. Budget Transfers -- Transfer of funds from account nos. 4440-52200 (operating supplies & materials), 4440-52280 (cleaning supplies), 4440-53240 (waste disposal services), 4440-53370 (repair & mtce other equipment) to account nos. 4400-52100 (i.t. equipment small value) and 4440-53806 (software licenses) in the amount of $35,000 to provide funds in support of a project to upgrade the 20-year-old Laboratory Information Management System (LIMS) utilized by the crime laboratory. In addition to a bespoke software update (grant-funded), the laboratory requires off-the-shelf hardware and software upgrades which this transfer supports. These items require purchase and installation prior to commencement of LIMS development. (Sheriff's Office)

G. Budget Transfers -- Transfer of funds from account nos. 4460-52000 (furn/mach/equip small value) and 4460-52200 (operating supplies & materials) to account nos. 4460- 50010 (overtime), 4460-51010 (employer share I.M.R.F.), 4460-51030 (employer share social security), and 4460-51040 (employee med & hosp insurance) in the amount of $10,538 to cover negative balances for FY21 for deputies that help in training for the BCO academy that happens 3-4 times a year. (Sheriff's Office)

H. Budget Transfers -- Transfer of funds from account nos. 51010 (employer share I.M.R.F.), 51030 (employer share social security), and 53090 (other professional services) to account nos. 50000 (regular salaries), 51040 (employee med & hosp insurance), and 53829 (indirect cost reimbursement) in the amount of $15,416 to cover salaries, fringe benefits, and indirect costs for FY21. (Probation & Court Services)

RESULT: APPROVED [UNANIMOUS] MOVER: James Zay, District 6 SECONDER: Paula Deacon Garcia, District 2 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

I. Budget Transfers -- Transfer of funds from account no. 52200 (operating supplies & materials) to account no. 52100 (i.t. equipment-small value) in the amount of $7,500 to cover October and November 2021 IT equipment small value. This indicates where expenses have already incurred. (Circuit Court Clerk)

RESULT: APPROVED [UNANIMOUS] MOVER: James Zay, District 6 SECONDER: Paula Deacon Garcia, District 2 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

J. Budget Transfers -- Transfer of funds from account no. 53807 (software maint agreements) to account no. 53020 (information technology svc) in the amount of $53,600 to cover FY21 information technology expenditures that have already been incurred. This is to cover professional services to implement the Power 9. (Circuit Court Clerk)

RESULT: APPROVED [UNANIMOUS] MOVER: James Zay, District 6 SECONDER: Paula Deacon Garcia, District 2 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

9. CHANGE ORDERS

A. Change Order -- Recommendation for the approval of an amendment to county contract 5528-0001 SERV, issued to Business IT Source, to decrease the total contract amount by $11,325, a 4.84% decrease. (Circuit Court Clerk)

RESULT: APPROVED [UNANIMOUS] MOVER: Dawn DeSart, District 5 SECONDER: James Zay, District 6 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

10. GRANTS

Motion to combine items A through C

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Grant Eckhoff, District 4 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

Motion to approve items A through C

RESULT: APPROVED [UNANIMOUS] MOVER: James Zay, District 6 SECONDER: Paula Deacon Garcia, District 2 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

A. Grant Proposal Notifications -- GPN 013-22: Violent Crime Victim Assistance Grant FY23 - Illinois Attorney General's Office - $33,000.00. (State's Attorney's Office)

B. Grant Proposal Notifications -- GPN 014-22: Paul Coverdell Forensic Science/NFSIA FFY 21 - Illinois Criminal Justice Information Authority (ICJIA) - U.S. Department of Justice - $176,666. (Sheriff's Office - Crime Lab)

C. Grant Proposal Notifications -- GPN 015-22: Sustained Traffic Enforcement Program FY23 - Illinois Department of Transportation - U.S. Department of Transportation - $31,224.60. (Sheriff's Office)

11. OLD BUSINESS

No old business was offered.

12. NEW BUSINESS

Chair Renehan advised the Committee that they can expect to receive an update today from the Office of Homeland Security and Emergency Management regarding the approaching inclement weather.

13. ADJOURNMENT

Motion to adjourn

Without objection, the meeting was adjourned at 8:09 A.M.

RESULT: APPROVED [UNANIMOUS] MOVER: Greg Schwarze, District 6 SECONDER: Ashley Selmon, District 1 AYES: Selmon, Ozog, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Krajewski, Renehan, Zay ABSENT: Chaplin, Puchalski

A. This meeting has been adjourned to Tuesday, February 15, 2022 at 8:00 A.M.

http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=7944&Inline=True