City of Darien Municipal Services Committee Met June 21.
Here are the minutes provided by the committee:
PRESENT: Alderman Thomas Belczak -Chairman, Alderman Eric Gustafson, Alderman Joseph Kenny, Dan Gombac – Director, Mayor Joseph Marches, Bryon Vana, City Administrator, Elizabeth Lahey - Secretary
ABSENT: None
ESTABLISH QUORUM
Chairperson Thomas Belczak called the meeting to order at 6:20 p.m. at the City of Darien City Hall, 1702 Plainfield Road, Darien, Illinois. Chairperson Belczak declared a quorum present.
NEW BUSINESS
a. Resolution - Authorizing the purchase of one (1) new Water Main Service Trailer from Arizona Trailer Specialists dba C & I Equipment Co. in an amount not to exceed $32,140.00.
Mr. Dan Gombac, Director reported that the watering trailer is used as a part of the fleet for watering plantings, restorations, (turf and seed), washing down of streets after maintenance repairs, and tree watering. He reported that this equipment is an essential part of the fleet as it promotes to establish optimal growth and provides cleanliness upon completion of excavations.
Mr. Gombac reported that the pump & trailer are 12 years old and has served its useful life and that the new trailer will be equipped with a side sprayer, a wireless mechanical nozzle which allows the controlled flow and water spray and used on a daily basis during the summer and fall season and also during the off-season to wash down roadways from excavations such as water main breaks.
There was no one in the audience wishing to present public comment.
Alderman Kenny made a motion, and it was seconded by Alderman Gustafson approval of Resolution authorizing the purchase of one (1) new Water Main Service Trailer from Arizona Trailer Specialists dba C & I Equipment Co. in an amount not to exceed $32,140.00.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
b. Resolution - Authorizing the purchase of one (1) Waterdog Sprayer from Air One Equipment in an amount not to exceed $7,759.00.
There was no one in the audience wishing to present public comment.
Alderman Kenny made a motion, and it was seconded by Alderman Gustafson approval of Resolution authorizing the purchase of one (1) Waterdog Sprayer from Air One Equipment in an amount not to exceed $7,759.00.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
c. Resolution – Accepting the unit price proposal from Hispano Lawn Maintenance & Landscaping Co. dba HL Landscape for the purchase and installation of the 50/50 Parkway Tree Program and the Parkway Tree Replacement Program in an amount not to exceed $31,145.00.
Mr. Dan Gombac, Director reported that this Resolution is for the 50/50 Parkway Tree Program and the Parkway Tree Replacement Program. He reported staff advertised and received one bid with the sole bidder Hispano Lawn Maintenance & Landscaping Co.
There was some discussion regarding the storm and potentially needing additional trees. Mr. Gombac proposed that there may be a need for 100 additional trees at $400 per tree.
There was no one in the audience wishing to present public comment.
Alderman Kenny made a motion, and it was seconded by Alderman Belczak approval of Resolution accepting the unit price proposal from Hispano Lawn Maintenance & Landscaping Co. dba HL Landscape for the purchase and installation of the 50/50 Parkway Tree Program and the Parkway Tree Replacement Program in an amount not to exceed $71,000.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
d. Resolution – Authorizing the services for the purchase and installation of an in-ground irrigation system for the planter beds located at 75th Street and Plainfield Rd from Dynamic Irrigation in an amount not to exceed $79,280.00.
Mr. Dan Gombac, Director reported that this Resolution authorizes services for the purchase and installation on an in-ground irrigation system. He reported that staff cannot provide efficient watering during the summer.
Alderman Gustafson questioned the cost and why it was needed.
There was no one in the audience wishing to present public comment.
Alderman Kenny made a motion, and it was seconded by Alderman Belczak approval of Resolution authorizing the services for the purchase and installation of an in ground irrigation system for the planter beds located at 75th Street and Plainfield Rd from Dynamic Irrigation in an amount not to exceed $79,280.00.
Upon voice vote, the MOTION CARRIED 2-1. Alderman Gustafson voted nay
e. Motion - Authorizing a $15,000 expenditure for essential materials and services to supply and transition the irrigation system for the planter beds located at 75th St and Plainfield Rd to the City’s water system.
There was no one in the audience wishing to present public comment.
Alderman Kenny made a motion, and it was seconded by Alderman Belczak authorizing a $15,000 expenditure for essential materials and services to supply and transition the irrigation system for the planter beds located at 75th St and Plainfield Rd to the City’s water system.
Upon voice vote, the MOTION CARRIED 2-1. Alderman Gustafson voted nay.
f. Resolution – Authorizing the purchase of one (1) new SkyJack electric powered scissor lift model SJ3220 from Lift Works Inc. in an amount not to exceed $15,475.00.
Mr. Dan Gombac, Director reported that the original banners were purchased in 2017 and particularly, the summer banners have severely faded and are no longer aesthetically pleasing. He reported that many of the banners have also sustained damage from high winds and ultraviolet light and that staff has been replacing the banners on as need basis and has determined that the existing summer banners have exceeded their useful life.
Mr. Gombac reported that the City requested quotes for 125 mesh summer banners and received one responsive bid from Bannerville USA. He reported that the vendor is a local company and has been providing replacement banners with excellent service.
Mr. Gombac reported that the mayor has also requested banners for September 11th. Alderman Belczak stated that he did not want to see outside groups putting up a banner.
Alderman Kenny made a motion, and it was seconded by Alderman Gustafson approval of a Resolution authorizing the purchase of one (1) new SkyJack electric powered scissor lift model SJ3220 from Lift Works Inc. in an amount not to exceed $15,475.00.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
g. Resolution - Authorizing the purchase of 125 banners from Bannerville USA in an amount not to exceed $13,760.00.
Mr. Dan Gombac, Director reported that over the last few years, staff has discussed solutions to the drainage issues at Holly Park with the Park District staff. He reported that the Park District has been successful in implementing a native planting area at Chestnut Park for several years and that the environmental benefits of such areas have been demonstrated in the past and with both staffs’ collaborated efforts to convert specific turf areas into native plantings at Holly Park.
Mr. Gombac reported that the total cost for the project will be shared by both agencies and special funds will be used.
There was no one in the audience wishing to present public comment.
Alderman Gustafson made a motion, and it was seconded by Alderman Kenny approval of a Resolution authorizing the purchase of 125 banners from Bannerville USA in an amount not to exceed $13,760.00.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
h. Resolution – Authorizing a reimbursement for a Native Area Planting-Holly Park, to the Darien Park District for the amount of $7,445.00.
There was no one in the audience wishing to present public comment.
Alderman Belczak made a motion, and it was seconded by Alderman Gustafson approval of a Resolution authorizing a reimbursement for a Native Area Planting Holly Park, to the Darien Park District for the amount of $7,445.00.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
i. Resolution - Accepting a quote from National Wash Authority LLC, for the pressure washing services for the City’s potable water tanks at a cost not to exceed $19,900.00.
Mr. Dan Gombac, Director reported that the scope of work calls out for pressure power washing at all of the City’s elevated water towers. He reported that the tanks are susceptible to dirt and mildew primarily due to climate temperature differentials between potable water, steel tank and the atmosphere.
Mr. Gombac reported that the company uses a frictionless method of washing and that there will be no direct contact of equipment with the tank itself. He stated that the process utilizes a soft washing technique which includes a bleach soak and soap rinse and a mildew inhibitor applied to prolong the return of mildew growth on the tanks and inspect the exterior of the tanks for any deficiencies.
Mr. Gombac reported that pressure washing was done approximately 7 years ago and references for the vendor have been verified with positive responses.
There was no one in the audience wishing to present public comment.
Alderman Kenny made a motion, and it was seconded by Alderman Gustafson approval of a Resolution accepting a quote from National Wash Authority LLC, for the pressure washing services for the City’s potable water tanks at a cost not to exceed $19,900.00.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
j. Resolution - Approval to accept a Storm Sewer Easement from the following property: 7929 Glen Lane 09-34-208-004.
Mr. Dan Gombac, Director reported that the property owners at 7929 Glen Lane have agreed to grant a storm sewer easement to the City in anticipation of an upcoming rear yard drainage project. He reported that the scope of work includes installing an under drainpipe through the proposed side yard easement of the participating property and connect to a storm sewer structure located on Glen Lane.
Mr. Gombac reported that the easement is required to install a drain-tile pipe to rid the rear yard area of nuisance ponding and provide positive drainage. He reported that staff has reached out to the residents for a storm sewer easement to be dedicated only to the City of Darien and that the plat requires City Council approval and will be recorded by DuPage County.
There was no one in the audience wishing to present public comment.
Alderman Belczak made a motion, and it was seconded by Alderman Kenny approval of a Resolution to accept a Storm Sewer Easement from the following property: 7929 Glen Lane 09-34-208-004.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
k. Resolution - Authorizing the purchase of one new trailer mounted high pressure sewer cleaner from Hot Jet USA, Model XF21240UHO, in an amount not to exceed $33,245.00.
Mr. Dan Gombac, Director reported that the Municipal Services Department owns and maintains rear yard drainage infrastructure throughout the City and that the services of a smaller jet cleaning equipment are required to get into rear yards and or parks to address blockages within pipes that range from 4-12 inches. He reported that currently these services are outsourced, and the County of DuPage has also assisted.
Mr. Gombac reported that the proposed equipment will allow the Department to perform the services of jetting and cleaning rear yard basins as part of a maintenance program as well as responding to clogged pipe situations immediately.
There was no one in the audience wishing to present public comment.
Alderman Kenny made a motion, and it was seconded by Alderman Gustafson approval of a Resolution authorizing the purchase of one new trailer mounted high pressure sewer cleaner from Hot Jet USA, Model XF21240UHO, in an amount not to exceed $33,245.00.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
l. Resolution - Authorizing the purchase of one (1) new HP DesignJet XL 3600dr PostScript Multifunction Printer from MasterGraphics Incorporated in an amount not to exceed $14,318.00.
Mr. Dan Gombac, Director reported that the proposed printer and color copier would be replacing an obsolete 2010 large copy printer. He reported that the new plotter and color printer would be linked to the server allowing anyone the ability to print black and white or color maps which are often used to show projects for budget purposes and storyboards for the public as well as field plans for the City.
There was no one in the audience wishing to present public comment.
Alderman Belczak made a motion, and it was seconded by Alderman Kenny approval of a Resolution authorizing the purchase of one (1) new HP DesignJet XL 3600dr PostScript Multifunction Printer from MasterGraphics Incorporated in an amount not to exceed $14,318.00.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
m. Minutes – May 24, 2021 Municipal Services Committee
Alderman Kenny made a motion, and it was seconded by Alderman Gustafson approval of the May 24, 2021 Municipal Services Committee Meeting Minutes.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
DIRECTOR'S REPORT
Mr. Dan Gombac, Director reported on the recent tornado damage to the area. He reported that there were 10 buildings with structural damage and numerous trees down. Mr. Gombac reported that he has been in contact with DuPage County and they sent bucket trucks and chippers and crew. He further reported that Homer Tree will be working as well and that residents are getting assistance with the removal debris off of driveways.
Mr. Gombac reported that there was no damage to City property.
NEXT SCHEDULED MEETING
Chairperson Belczak announced that the next meeting is scheduled for Monday, July 26, 2021.
ADJOURNMENT
With no further business before the Committee, Alderman Kenny made a motion, and it was seconded by Alderman Gustafson to adjourn. Upon voice vote, THE MOTION CARRIED unanimously, and the meeting adjourned at 6:55 p.m.
https://www.darien.il.us/getattachment/ee2daf07-6f3a-442e-b6aa-b35db2c46adc/Municipal-Services-Committee-Meeting-June-21,-2021.aspx
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