Village of Bartlett Village Board Met Dec. 1.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of December 1, 2020 of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. and NOTICE IS HEREBY GIVEN pursuant to Section 7(e) of the Open Meetings Act as set forth in Senate Bill 2135 signed by Governor J.B. Pritzker on June 12, 2020, making it effective upon said signing (“SB 2135”), that the regular meeting of the Village President and Board of Village Trustees of the Village of Bartlett (the “Village Board”) scheduled to be held on December 1, 2020 at 7:00 p.m. at the Bartlett Municipal Building, 228 South Main Street, Bartlett, Illinois, may be conducted by audio or video conference without a physical quorum of the members of the Village Board present because an in-person meeting is not practical or prudent due to a disaster, that being COVID-19 pandemic and the applicable restrictions imposed under various laws rules, restrictions, Executive Orders and/or announcements issued by Illinois Governor J.B. Pritzker and/or Ngozi O. Ezike MD, Director of the Illinois Department of Public Health, including without limitation “Restore Illinois: A Public Health Approach to Safely Reopen Our State”, which currently limits gatherings to the lesser of 25 people or 25% of the capacity of the meeting room as a public health measure.
2. ROLL CALL
PRESENT: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski and President Wallace
ABSENT: None
ALSO PRESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Finance Director Todd Dowden, Director of Public Works Dan Dinges, Planning & Development Director Roberta Grill, Building Director Brian Goralski, Golf Professional Phil Lenz, Chief Patrick Ullrich, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. INVOCATION – Pastor Alex Culpepper from Alliance Bible Church gave the invocation.
President Wallace asked for a moment of silence to remember the family of Frank Schulter.
4. PLEDGE OF ALLEGIANCE
5. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Deyne stated that he would like to add Items 1, 3 and 4 under Finance & Golf, Resolution 2020-117-R, a Resolution Adopting the 2021-25 Capital Improvements Program; Ordinance 2020-119, an Ordinance Abating Certain 2020 Tax Levies of the Village of Bartlett for Special Service Area Number One (Bluff City); Ordinance 2020-120, an Ordinance Abating a Portion of Taxes Heretofore Levied for Year 2020 to Pay Debt Service on: General Obligation Refunding Bonds Series 2017; and General Obligation Refunding Bonds Series 2019 of the Village of Bartlett, DuPage, Cook and Kane Counties, Illinois; Resolution 2020-122-R, a Resolution Approving an Advisory Services Agreement with Robert W. Baird to Perform Financial Advisory Work for the Village of Bartlett to the Consent Agenda.
Trustee Carbonaro questioned item C1 and thought that the Board had made some changes for the sewer reparations.
Village Administrator Paula Schumacher stated that it was the 85/15% split rather than the 50/50% split on the “Sanitary Sewer System Rehabilitation” project. The dollar amount allocated did not change, just the percentage on the split.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Consent Agenda, and the items designated to be approved by consent therein.
Trustee Carbonaro moved to Amend the Consent Agenda and that motion was seconded by Trustee Suwanski.
ROLL CALL VOTE TO AMEND THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Deyne moved to approve the Amended Consent Agenda and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
6. MINUTES – Covered and approved under the Consent Agenda. 7. BILL LIST – Covered and approved under the Consent Agenda. 8. TREASURER’S REPORT - None
9. PRESIDENT’S REPORT
President Wallace stated that he would like to have a fellow Bartlett Lion of Frank Schulter’s, Trustee Reinke, do a recognition.
Trustee Reinke stated that he appreciated the moment of silence for Frank. He stated that Frank was always a friendly face around Bartlett, and he be remembered through his volunteer work with the Bartlett Lions Club and as Bartlett Santa Claus. Frank worked for the Bartlett Park District for 20 years as a Park Safety and Playground Engineer. He was an avid member of the Bartlett Lions Club, winning the prestigious Melvin Jones award, most recently serving as Director, and previously as President in 2013-2014. He donated his time and toys to Cook County Hospital in the 80's and 90's playing Santa Claus for the children's floor. He was a great man and a great asset to the community and would be in the category of “Bartlett’s Best”. He died suddenly and it’s a tremendous loss.
Frank married the love of his life and high school sweetheart, Linda (DeSantis) on July 15, 1978 and was happily married for over 42 years and built a beautiful, loving family of 3 children and 3 grandchildren. Everyone who knew Frank, loved him. He was one of those guys that would say hello or something nice, and just light up the room. He will be deeply missed by those who loved him.
President Wallace stated that they send their condolences to the Frank Schuler family and to let them know that he is in their thoughts and prayers.
10. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Gandsey stated that they talked about a proclamation at the last meeting honoring front line workers and staff.
Administrator Schumacher stated that they are working on that.
Trustee Deyne recognized staff birthdays and anniversaries.
11. TOWN HALL
George Lebron, 506 Tamarack Drive
Mr. Lebron stated that a couple of weeks ago he talked about the improvements on Route 59 and West Bartlett Road. He noticed that the agenda included a new residential and commercial property development on West Bartlett and Naperville Roads. He spoke about the proposed new roads on West Bartlett and Naperville for that development. Along with the overabundance of truck traffic on these roads, he wondered where all this traffic is going. He knew there were two studies that should be complete. He is fighting for what is right for their community. He would be a fool to believe that the Board will not vote to go ahead and do this development. They are looking at how to co-exist peacefully with the village and hope the Board will take into consideration their rights, concerns and quality of life. He wonders where this all ends and if there is a rainbow at the end of this tunnel of how traffic will be mitigated. There is no more room for trucks or the expansion once the homes are done. He spoke about the amount of speeding trucks. He recently pulled into Fastenal and wondered why there are turn restrictions from their facility that is bringing more traffic down Munger Road toward Naperville Road.
President Wallace stated that the restrictions were because of the delayed hours coming in and out of that complex and was for safety reasons.
Administrator Schumacher stated that the first Elmhurst Chicago Stone traffic study is complete and that is being incorporated into the study with Fish Transportation Group that should be completed next week. They will review and prepare a proposal to send to the County with recommendations. The Board will review this prior at the Committee meeting and formulate what is forwarded. The Mayor sent a letter with a video that Mr. Lebron and his neighbors compiled of that traffic. It was sent to the County as well as the Cook County Commissioner putting them on notice that we are conducting these studies and would be heading their way with recommendations and hope to work with them on mitigating that traffic. Also included was the development forecast impacting that traffic. Crown Development plans are at the “concept” level. When they have new developments, they do a plan for construction traffic that will be part of the review with the petitioner. This is just the very beginning stages of this project and the Board will not be voting on this at any time soon. In terms of the turn restrictions, she asked Ms. Grill to explain.
Planning & Development Director Roberta Grill stated that they conditioned the left turn movement on Munger so it would not conflict with peak travel times.
Mr. Lebron stated that it is going down to Naperville Road instead. When the village widened Stearns and Bartlett Roads to absorb the additional traffic, what good is the work on Stearns with directing traffic during peak time, down to Munger or Bartlett Road which they all go down Naperville Road? It does not make sense to him.
President Wallace stated that from these traffic studies, they will compile a list of requests for changes on Naperville Road and hopefully Mr. Lebron and neighbors will be active in making those suggestions.
Administrator Schumacher stated that these will be on the Committee agenda in the next month or so.
Mr. Lebron stated that he knew it was a year or two away but it is just another traffic flow that he hoped would be managed better than Brewster Creek.
Administrator Schumacher stated that with the County having the jurisdiction on Naperville Road, she encouraged him to contact them as well.
Nick Anderson, 514 Tamarack Drive
Mr. Anderson stated that he lives three houses down from George Lebron and he seconds the concerns of Mr. Lebron. He wanted to make sure that the Board heard one more voice pleading with the Board to take care of the traffic here especially if they continue with expansion. He is glad to participate in any committee work or recommendations needed.
12. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN REINKE
Trustee Reinke stated that the 2021 Annual Meeting Schedule was covered and approved under the Consent Agenda.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GANDSEY
Trustee Gandsey stated that the BEDA Program Changes were covered and approved under the Consent Agenda.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne stated that Resolution 2020-117-R, a Resolution Adopting the 2021-25 Capital Improvements Program; Ordinance 2020-119, an Ordinance Abating Certain 2020 Tax Levies of the Village of Bartlett for Special Service Area Number One (Bluff City); Ordinance 2020-120, an Ordinance Abating a Portion of Taxes Heretofore Levied for Year 2020 to Pay Debt Service on: General Obligation Refunding Bonds Series 2017; and General Obligation Refunding Bonds Series 2019 of the Village of Bartlett, DuPage, Cook and Kane Counties, Illinois; Resolution 2020-122-R, a Resolution Approving an Advisory Services Agreement with Robert W. Baird to Perform Financial Advisory Work for the Village of Bartlett were covered and approved under the Consent Agenda.
Trustee Deyne presented Ordinance 2020-118, an Ordinance for the Levy and Assessment of Taxes for the General Corporate and Other Purposes of the Village of Bartlett, Cook, DuPage, and Kane Counties, Illinois, for the Fiscal Year Beginning May 1, 2020 and Ending April 30, 2021.
Finance Director Todd Dowden stated that the levy process starts when they pass the budget in April. Levy discussions began on the first of October and we had the Truth in Taxation Public Hearing at the October 20 meeting. Tonight is the final process to pass the Ordinance which then needs to be filed with the counties by the year end. The general corporate levy is $6,433,094; police pension levy is $2,067,903; debt service levy is $3,098,294. The total is $11,599,291 and is up 1.04% from the 2019 extension.
Trustee Deyne moved to approve Ordinance 2020-118, an Ordinance for the Levy and Assessment of Taxes for the General Corporate and Other Purposes of the Village of Bartlett, Cook, DuPage, and Kane Counties, Illinois, for the Fiscal Year Beginning May 1, 2020 and Ending April 30, 2021 and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO APPROVE ORDINANCE 2020-118 FOR THE LEVY AND ASSESSMENT OF TAXES
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN HOPKINS
Trustee Hopkins stated that the Approval of Executive Session Minutes from January 21, 2020 [Approved Minutes on “Hold” from Public] was covered and approved under the Consent Agenda.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO
Trustee Carbonaro stated that there was no report.
F. PUBLIC WORKS COMMITTEE, CHAIRMAN SUWANSKI
Trustee Suwanski presented Ordinance 2020-121, an Ordinance Authorizing the Village of Bartlett, Cook, DuPage, and Kane Counties, Illinois to Borrow Funds from the Water Pollution Control Loan Program. She indicated that it is in regards to improvements to the Bittersweet Water Reclamation facility with an estimated cost of $37 million.
Trustee Suwanski moved to approve Ordinance 2020-121, an Ordinance Authorizing the Village of Bartlett, Cook, DuPage, and Kane Counties, Illinois to Borrow Funds from the Water Pollution Control Loan Program and that motion was seconded by Trustee Reinke.
Public Works Director Dan Dinges stated that this was for the Bittersweet Wastewater Treatment Plant improvements. This is the first step in applying for the IEPA loan. They will have additional items including the entire application packet coming to a future agenda. The loan funds would become available in July of 2021 and they would probably go out to bid in the spring (May timeframe) and wait for IEPA loan approval in July, then proceed with construction.
Trustee Hopkins asked when was the last time that the Bittersweet plant had this much construction upgrades.
Mr. Dinges stated that there have been various small projects. They had a loan in 2013 or 2014 when they did the influent pump station. They have not done anything this large since it was built in 1972. There is definitely a need to fix the stuff that has been deteriorating and add new equipment to meet new phosphorus limits. This plant will have some new treatment processes to accommodate those new standards.
Trustee Gandsey asked if the community will notice any differences.
Mr. Dinges stated that residents will not find anything noticeable. We must meet our EPA permit limits and the phosphorus limit. This will be a two-year project.
ROLL CALL VOTE TO APPROVE ORDINANCE 2020-121 AUTHORIZING THE BORROWING OF FUNDS FROM THE WATER POLLUTION CONTROL LOAN PROGRAM
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Suwanski stated that Resolution 2020-123-R, a Resolution Awarding the 2020- 21 Bulk Road Salt Purchase Between the Village of Bartlett and Cargill, Inc. was covered and approved under the Consent Agenda.
13. NEW BUSINESS
President Wallace stated that he has been working to craft a letter with some detailed information about a push to encourage some type of progress to get our students back to school. He is going through first drafts and he would like Board feedback on it so we can get it to the U-46 Board of Education by next week. He asked the Board to relay comments to him.
Trustee Carbonaro stated that the sign at Bartlett High School stated that students will return to the classroom on January 4th.
President Wallace stated that he has heard from a lot of parents and teachers from other school districts in hybrid situations. He wanted to be very respectful of the U-46 Board’s opinion, but also stating his belief on how important it is to have children in the classroom.
Trustee Suwanski asked if he was looking to implement full classroom learning?
President Wallace stated that he was open to any possibilities and giving options for hybrid learning, or whatever it takes to get those in most need or struggling, back in a classroom and that is his main focus. He believes that the rare few (high school students) could possibly learn from a remote situation, but not as well. He wants to get some momentum and let the Board know that we are hearing from our constituents that something needs to move.
Trustee Deyne stated that the downtown lighting looks beautiful.
Ms. Schumacher stated that they will have the virtual lighting on social media platforms as well as the visit from Santa. She stated that they are entirely remote tonight due to the COVID concerns and in compliance with the Open Meetings Act requirement.
Trustee Hopkins stated that when the Naperville Road traffic studies are complete, would it be possible to have it on the Committee and bring the traffic consultants in to talk about some of the concerns.
Ms. Schumacher stated that is the plan and she hopes to get it on the January 5th agenda. They have not seen the study or discussed scheduling with Cindy Fish at Fish Transportation Group. The plan is to have it on Committee for a full discussion.
14. QUESTION/ANSWER PRESIDENT & TRUSTEES – None
15. ADJOURN
President Wallace stated that the Board would be going directly into the Committee of the Whole meeting following adjournment.
There being no further business to discuss, Trustee Deyne moved to adjourn the regular Board meeting and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:39 p.m.
https://www.village.bartlett.il.us/Home/ShowDocument?id=11541
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