Du Page County Finance Committee met Oct. 13.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS - CHAIR LARSEN
5. DISCUSSION
A. CARES Act - Allocation Requests
B. FY2021 Employee Benefits Presentation - AON
6. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday September 22nd, 2020
7. BUDGET TRANSFERS
A. FI-R-0565-20 RESOLUTION -- Budget Transfers 10-13-2020 Budget Transfers Various Companies and Accounting Units
8. CONSENT
A. Consent Item -- Consent Items 10-13-2020
9. PROCUREMENT REQUISITIONS
A. Finance - Larsen
1. . FI-CO-0022-20 Amendment to County Contract 4141-0001 SERV Bond, Dickson & Associates, for election law services, for the County Clerk, to increase the contract in the amount of $100,000, resulting in a new contract total amount not to exceed $200,000, an increase of 100%
2. FI-CO-0024-20 Recommendation for approval of an amendment to Resolution FI-P- 0191-20, for purchase order number 4713-0001 SERV, for change order number one (1), for a contract issued to Guidehouse, Inc. for financial services in response to the COVID-19 pandemic, for the Finance Department, to extend the contract through April 30, 2021 and to increase the contract in the amount of $200,000.00, resulting in an amended contract total amount not to exceed $400,000.00. (COVID ITEM)
3. Authorization for Overnight Travel -- Approval is requested for one (1) Board of Review member to attend the State of Illinois Property Tax Appeal Hearing from October 26-29 , 2020 in Springfield, Illinois. At this time, due to COVID-19, the Property Tax Appeal Board will be conducting hearings in their office in Springfield rather than sending a hearing officer to DuPage County Board of Review Office. Total amount not to exceed $1,000.00. It is possible that all of these travel days may not be utilized as appellants have the right to withdraw their appeal until the day of the hearing. (COVID ITEM)
4. Authorization for Overnight Travel -- Approval is requested for one (1) Board of Review member to attend the State of Illinois Property Tax Appeal Hearing from October 19-22, 2020 in Springfield, Illinois. At this time, due to COVID-19, the Property Tax Appeal Board will be conducting hearings in their office in Springfield rather than sending a hearing officer to DuPage County Board of Review Office. Total amount not to exceed $1,000.00. It is possible that all of these travel days may not be utilized as appellants have the right to withdraw their appeal until the day of the hearing. (COVID ITEM)
5. Authorization for Overnight Travel -- Approval is requested for one (1) Board of Review member to attend the State of Illinois Property Tax Appeal Hearing from November 16-19, 2020 in Springfield, Illinois. At this time, due to COVID-19, the Property Tax Appeal Board will be conducting hearings in their office in Springfield rather than sending a hearing officer to DuPage County Board of Review Office. Total amount not to exceed $1,000.00. It is possible that all of these travel days may not be utilized as appellants have the right to withdraw their appeal until the day of the hearing. (COVID ITEM)
B. Environmental-Chaplin
1. EN-P-0267-20 Recommendation for the approval of a renewal to contract purchase order to SCARCE, for environmental education services, for the Department of Building, Zoning and Planning, for the period of December 1, 2020 through November 30, 2021, for contract total amount of $136,500.00, per most qualified request for proposal #19-098-BZ. This is renewal #1 of 3 renewals.
C. Judicial/Public Safety - Eckhoff
1. JPS-P-0268-20 William Worobec Recommendation for approval of a contract purchase order to William G. Worobec, Attorney at Law, to provide professional services as a conflict attorney for the 18th Judicial Circuit Court. This contract covers the period of November 1, 2020 through October 31, 2021 for a contract total amount not to exceed $44,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant DuPage County Code Section 2-300.4-108 (1) (b).
D. Public Works - Healy
1. FM-P-0263-20 Recommendation for the approval of a contract to Industrial Steam Cleaning of Chicago, Inc., for semi-annual cleaning of the kitchen ducts, hoods, and fans for the Judicial Office Facility, JTK Administration Building, Jail, and Care Center, for Facilities Management, for the two year period October 14, 2020 through October 13, 2022, for a total contract amount not to exceed $31,500, per lowest responsible bid #20-097-FM.
2. FM-P-0265-20 Recommendation for the approval of a contract to SNI Solutions, Inc., to furnish and deliver Deicing Solids (22) Eco Salt, for grounds facilities, for Facilities Management, for the period November 1, 2020 through October 31, 2021 for a contract total amount not to exceed $87,720 per renewal option under bid award #18-190-DOT, second option to renew.
3. FM-P-0273-20 Agreement between the County of DuPage and the Village of Glendale Heights, on behalf of the Eighteenth Judicial Court Circuit, for the lease of property for use as courtroom facilities, for Facilities Management, for the twenty- four month period, December 1, 2020 through November 30, 2022, for a contract total amount not to exceed $154,740.
4. PW-P-0262-20 Recommendation for the approval of an Agreement between the County of DuPage, Illinois and Trotter & Associates, Inc., for Construction and Post- Construction Professional Engineering Services for the Nordic Wastewater Treatment Facility rehabilitation project, for the period October 6, 2020 through November 30,2023, for a contract total amount not to exceed $693,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
5. PW-P-0264-20 Recommendation for the approval of a contract to Xylem Water Solutions USA, for the replacement of three (3) 20-year old submersible pumps, at the Knollwood Wastewater Treatment Facility, for the period October 13, 2020 through November 30, 2021, for Public Works, for a total contract amount not to exceed $80,796.93, per responsible bid #20-092-PW.
6. PW-R-0511-20 RESOLUTION -- Second Amendment to Lease dated April 6, 1976 between the County of DuPage and the DuPage County Fair Association - Three year lease extension
E. Stormwater-Zay
1. SM-P-0258-20 Recommendation to enter into a Joint Funding Agreement between The County of DuPage, Illinois and the United States Department of the Interior - U.S. Geological Survey (USGS), for Water Resources Investigations, for the period of December 1, 2020 through November 30, 2021, for Stormwater Management, for a contract total amount of $374,550; USGS shall contribute $219,950.
2. SM-P-0259-20 Recommendation for the approval of a contract with Standard Equipment Company, for the purchase of one (1) Envirosight Push Camera with Reel, one (1) Envirosight Pan and Tilt Color Camera Head, and one (1) Rigid SeekTech Locator for Stormwater Management, for a contract total amount not to exceed $25,550, per lowest responsible Quote #20-114-SW.
3. SM-P-0260-20 Recommendation for the approval of a contract with Winkler's Tree & Landscaping, Inc., to furnish all equipment, labor, material, tools and supervision necessary for the on-call stream maintenance contract, for Stormwater Management, for a contract total amount not to exceed $26,280, per lowest responsible Bid #19- 019-SW; Per renewal option under bid award 19-019-SW, second of three options to renew.
4. SM-P-0261-20 Recommendation for the approval of a contract with Water Well Solutions Illinois Division LLC., to furnish all equipment, labor, material, tools and supervision necessary for Well Cleaning at the Wood Dale - Itasca Flood Control Facility, for Stormwater Management, for a contract total amount not to exceed $92,800, per lowest responsible Bid #19-109-SW; Per renewal option under bid award 19-109-SW, first of three options to renew.
5. Change Order -- Amendment to County Contract 3096-1 SERV ComEd, for electrical service for Stormwater facilities, for Stormwater Management, to increase the contract in the amount of $83,916, resulting in a new contract total amount not to exceed $316,156, an increase of 36.13%
F. Technology - Hart
1. TE-CO-0023-20 FM-P-0063A-18 - Amendment to Resolution FM-P-0063-18 (County Contract 3104-0001-SERV), issued to Graybar Electric, to furnish and deliver electrical, lighting, data & communication, networking and security products, as needed for County facilities, for Facilities Management, Public Works, Information Technology, Stormwater and the Division of Transportation, to increase the contract amount $5,000.00 for additional supplies needed for the new telephone system cabling project, for Information Technology, resulting in an amended contract total of $1,001,397.77, an increase of 0.05%.
2. TE-P-0270-20 Recommendation for the approval of a contract to MHC Software, Inc. for annual maintenance of the Enterprise Content Management System that integrates with the ERP system for Finance and Human Resources, for Information Technology. This contract covers the period of December 1, 2020 through November 30, 2021, for a contract total amount of $40,221.03. Exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source. This is a proprietary system.
3. TE-P-0271-20 Recommendation for the approval of a contract purchase order to IBM Corporation for the purchase of program product software licenses for IBM z/OS and software support and maintenance for the BC12 z System Server, for Information Technology. This contract covers the period of December 1, 2020 through November 30, 2021, for a total contract amount of $111,171.72. Exempt from bidding per DuPage County Purchasing Ordinance, Article 4-102(5) (Sole Source). This is proprietary software.
4. TE-P-0269-20 Recommendation for the approval of a contract to Dell Inc. for a Microsoft Enterprise Agreement (EA) for all Microsoft Software and Azure Cloud Services for GIS and Information Technology, for a total contract amount of $1,957,413.04, for a period of October 14, 2020 through November 30, 2022, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Microsoft Enterprise Agreement Pricing - Contract #CMS6945110. The State of Illinois bid the contract and Dell, Inc. won the bid, offering a 17.58% discount from Microsoft published Level D pricing.
G. Transportation - Puchalski
1. DT-P-0266-20 Recommendation for the approval of a contract to Wholesale Direct, Inc., to furnish and deliver automotive emergency lighting, as needed for the Division of Transportation, for the period November 1, 2020 through October 31, 2021, for a contract total not to exceed $27,106; Per low bid 20-103-DOT.
10. FINANCE RESOLUTIONS
A. FI-R-0541-20 RESOLUTION -- Acceptance and Appropriation of the FFY20 State CourtImprovement Program Grant, Grant Award Agreement No. CIPBASIC-G-2001,Company 5000 - Accounting Unit 6140, $10,000
B. FI-R-0542-20 RESOLUTION -- Acceptance and Appropriation of the ComprehensiveLaw Enforcement Response to Drugs Grant FY21, Inter-Governmental Agreement No.418021, Company 5000 - Accounting Unit 6615, $150,000
C. FI-R-0545-20 RESOLUTION -- Acceptance and Appropriation of the U.S. Departmentof Justice - Office of Community Oriented Policing Services, Law Enforcement MentalHealth and Wellness Act 2020 Grant, Cooperative Agreement No. 2020MHWXK023,Company 5000 - Accounting Unit 4503, $107,000
D. FI-R-0548-20 RESOLUTION -- Acceptance and Appropriation of the Illinois Home Weatherization Assistance Program HHS Grant FY21, Inter-Governmental Agreement No. 20-221028, Company 5000 - Accounting Unit - 1430, $799,155
E. FI-R-0547-20 RESOLUTION -- Acceptance And Appropriation of the Aging Case Coordination Unit Fund PY21, Company 5000 - Accounting Units 1660 and 1720, $5,644,507
F. FI-R-0550-20 RESOLUTION -- Recommendation for the approval of a payment to the Village of Addison for the supplemental reimbursement of COVID-19 eligible expenses from the CRF Fund for a total amount of $98,540.35 (COVID ITEM)
G. FI-R-0556-20 RESOLUTION -- Recommendation for the approval of a payment to the Village of Bensenville for the supplemental reimbursement of COVID-19 eligible expenses from the CRF Fund for a total amount of $80,000 (COVID ITEM)
H. FI-R-0557-20 RESOLUTION -- Recommendation for the approval of a payment to the DuPage County Health Department for the reimbursement of COVID-19 eligible expenses from the CRF Fund for a total amount of $712,896.42 (COVID ITEM)
I. FI-R-0549-20 RESOLUTION -- Recommendation for approval of a grant agreement with DuPage Pads pursuant to the Coronavirus Aid, Relief, and Economic Security Act (CARES ACT), for a total amount of $362,500. (COVID ITEM)
J. FI-R-0558-20 RESOLUTION -- Allocation of an Additional Three Million Dollars ($3,000,000.00) to the DuPage County COVID-19 Small Business Relief Fund (COVID ITEM)
K. FI-R-0563-20 RESOLUTION -- Approval of issuance of payments to small businesses and independent contractors through the Small Business Relief Grant Fund Program administered by Choose DuPage in the amount of $2,980,336 (COVID ITEM)
L. FI-R-0562-20 RESOLUTION -- Allocation of One Million Dollars ($1,000,000.00) from the DuPage County Coronavirus Relief Fund to the City of Aurora to Administer Grant Funds for the Hesed House (COVID ITEM)
M. FI-P-0272-20 Approval of a contract to Midland Paper to furnish and deliver copy and bond paper for office supply for all county departments, for the period October 13, 2020 to September 30, 2021, for a contract total amount not to exceed $124,489.50, per lowest responsible bid #20-119.
N. Action Item -- FI-R-0951A-18 - Amendment of Contract Between The County and The International Union of Operating Engineers, Local 150, Division of Transportation, Covering The Time Period of 12-01-17 through 11-30-22
O. FI-R-0561-20 RESOLUTION -- Placing Names on Payroll
P. FI-R-0564-20 RESOLUTION -- Ratification of Emergency Procurement of Goods and Services. Total amount $160,692.93 (COVID ITEM)
Q. FI-R-0566-20 RESOLUTION -- Additional Appropriation for the General Fund, Company 1000, Accounting Units 4220 and 1160, $1,104,952
R. FI-R-0567-20 RESOLUTION -- Resolution authorizing the Chairman of the Board of the County of DuPage, Illinois to approve a portion of a bond issue for the benefit of St. Patrick's Residence in Naperville, Illinois as required by federal tax rules
S. FI-R-0568-20 RESOLUTION -- Recommendation for an amendment to an agreement between DuPage County Fair Association and County of DuPage for the use of the DuPage County Fairgrounds for emergency COVID-19 services (COVID ITEM)
11. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 09/18/2020 Paylist
2. Payment of Claims -- 09/22/2020
3. Payment of Claims -- 09/25/2020 Paylist
4. Payment of Claims -- 09/29/2020 Paylist
5. Payment of Claims -- 10/02/2020 Paylist
6. Payment of Claims -- 09/22/2020 Auto Debit Paylist
7. Payment of Claims -- 10/06/2020 Paylist
B. Appointments
1. CB-R-0552-20 RESOLUTION -- Appointment of Helen Krengel as Supervisor of Assessments
2. CB-R-0554-20 RESOLUTION -- Appointment of Michele Clemen to the DuPage County Ethics Commission
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN-070-20 FY20 Coronavirus Emergency Supplemental Fund - Children's Advocacy Centers of Illinois - U.S. Department of Justice / Illinois Criminal Justice Information Authority - DuPage County State's Attorney - Children's Center - $9,000 (COVID ITEM)
12. OLD BUSINESS
13. NEW BUSINESS
14. EXECUTIVE SESSION
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (21) Review of Executive Session Minutes Statement
15. MATTTERS REFERRED FROM EXECUTIVE SESSION
A. FI-R-0559-20 RESOLUTION -- Review of Finance Executive Session Minutes
16. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=9136&Inline=True
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