Du Page County Finance Committee met Aug. 11.
Here is the minutes provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS - CHAIR LARSEN
5. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday July 14th, 2020
B. Finance Committee - Special Call - Tuesday July 28th, 2020
6. BUDGET TRANSFERS
A. FI-R-0444-20 RESOLUTION -- Budget Transfers 08-11-2020 Budget Transfers Various Companies and Accounting Units
7. PROCUREMENT REQUISITIONS
A. Finance - Larsen
1. 2020-149 Recommendation for the approval of a contract purchase order to Accurate Biometrics, Inc., to provide fingerprint background checks, for the period of January 1, 2021 through December 31, 2021 for Human Resources, for a contract total amount not to exceed $9,100.00, first optional contract renewal per quote 19-116-HR.
2. FI-P-0219-20 Recommendation for the approval of a contract to Physicians Immediate Care Chicago, PLLC to provide health related services, to include drug screens, TB tests, chest x-rays and random drug and alcohol breath screens. This contract covers the period of August 12, 2020 through July 17, 2021 for Human Resources, for a contract total amount of $25,485.00, per low bid 19-053-HR.
B. Health&HumanServices
1. Change Order -- HHS-P-0251A-19 - Amendment to Resolution HHS-P-0251-19, issued to Symbria Rehab, Inc., for Community Wellness Partner for staffing and managing the Wellness and Outpatient Center, for the DuPage Care Center for the period October 1, 2019 through September 31, 2020, to extend contract through October 31, 2021 and increase the encumbrance in the amount of $54,170.00, resulting in an amended contract total amount of $119,170.00, an increase of 83.34%. (4089-0001 SERV).
2. HHS-P-0199-20 Recommendation for approval of contract to DuPage Federation on Human Services Reform - Language Access Resource Center (LARC), to provide face-to-face and telephonic interpreter services, translation services, and American Sign Language to Community Services, primarily the Senior Services unit. This contract covers the period of August 13, 2020 through August 12, 2021, for a contract total amount not to exceed $45,000, first of three (3) renewal options under bid, RFP #19-062-CS.
3. HHS-P-0200-20 Recommendation of approval of a contract issued to Technical Communities, Inc., for the purchase of a low-touch, socially distanced queuing system, to include equipment, software, user licenses, and technical support, for Community Services, for the period of September 1, 2020 through August 31, 2023, for a contract total not to exceed $76,137 per Government Joint Purchasing Act Procurement/GSA G5-35F-031 1R' Cares Act Grant Funded (COVID ITEM)
4. HHS-P-0201-20 Recommendation for the approval of a contract to ARxIUM, Inc., for supplies for the FastPak Elite medication dispensing machine for the Pharmacy at the DuPage Care Center, for the period August 16, 2020 through August 15, 2021, for a contract total not to exceed $26,500. Per 55-1022 "competitive bids (c) not suitable for competitive bids. Sole Source (Supplies for medication dispensing machine)
5. HHS-P-0202-20 Recommendation for the approval of a contract to Direct Supply, Inc., for Joerns replacement bed parts for the DuPage Care Center, for the period August 7, 2020 through August 6, 2021, for a total contract not to exceed $27,000.00, per #Q17-112-GV, third and final optional renewal.
6. HHS-P-0203-20 Recommendation for the approval of a contract to Joerns Healthcare LLC, for rental of Joern TriLO 36 bed frame with dolphin fluid immersion simulation system, for the DuPage Care Center, for the period August 9, 2020 through August 8, 2021, for a contract not to exceed $27,000.00, per low bid #17-110-GV, third and final one-year optional renewal. (approved equal)
7. HHS-P-0204-20 Recommendations for the approval of a contract purchase order to Pulmonary Exchange, LTD dba PEL/VIP Medical Staffing, for the rental of respiratory care equipment for the DuPage Care Center, for the period October 22, 2020 through October 21, 2021, for a total contract not to exceed $30,000.00, per third and final optional renewal under quote Q17-209-GV.
8. HHS-P-0205-20 Recommendation for the approval of a contract to Lakeshore Dairy, Inc., for Fluid Dairy, for the cafeterias located at the DuPage Care Center, the JTK Administration Building, and the Judicial Office Facility for the period September 1, 2020 through August 31, 2021, for a contract total amount not to exceed $80,000.00, per renewal option under lowest, responsible bid #18-124-GV, second option of three (3) one (1) year optional renewals.
9. HHS-R-0437-20 RESOLUTION -- Approval of issuance of payments by DuPage County to Energy Assistance Providers through the Low Income Home Energy Assistance Program (LIHEAP) State Grant FY21 No. 21-254028 in the amount of $2,542,328.
C. Judicial/Public Safety - Eckhoff
1. JPS-P-0197-20 Recommendation to enter into an agreement between the Eighteenth Judicial Circuit Court of the County of DuPage and Holly Smith for a Family Violence Coordination Council Coordinator who will provide administrative assistance for local councils, covering the period of July 1, 2020 through June 30, 2021 for the 18th Judicial Circuit Court, for a contract total amount not to exceed $32,025.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b). (Grant Funded)Holly Smith
2. JPS-P-0198-20 Recommendation for the approval of a contract to Dr. Elizabeth Donegan, to provide and complete comprehensive evaluation of offenders that are referred by the court, for Probation & Court Services. The hourly rate for this contract is $50.00, per hour, for the period August 19, 2020 through August 18, 2021, for a contract total not to exceed $50,000.00. Other Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section2-300.4-108 (1) (b).
3. JPS-P-0211-20 Recommendation for the approval of a contract purchase order to Logicalis, for managed services of the high speed telecommunication line between the Circuit Court Clerk's office and Circuit Court Clerk Disaster Recovery data center in Phoenix AZ, for a total contract amount of $151,341.59 per Bid Number 20-030- CRCT.
4. JPS-CO-0018-20 JPS-P-0174A-16 - Amendment to Resolution JPS-P-0174-16, (purchase order 1903-001 SERV), issued to Logicalis to provide cloud based disaster recovery for the Circuit Court Clerk, for the period of July 1, 2016 through June 30, 2021, to increase encumbrance in the amount of $39,118.24, resulting in an amended contract total amount not to exceed $848,488.76, an increase of 4.83%.
5. JPS-P-0212-20 Recommendation for the approval of a contract purchase order to Century Link, for high speed telecommunication line between the Circuit Court Clerk's office and Circuit Court Clerk Disaster Recovery data center in Phoenix AZ, for a total contract amount of $219,153.60 per Bid Number 20-030-CRCT.
D. Public Works - Healy
1. PW-P-0206-20 Agreement between the County of DuPage, Illinois and Robinson Engineering for On-Call Professional Engineering Services Water Tower, Tank & System Engineering Services for the Public Works Department, for a total cost not to exceed $75,000, Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
2. PW-P-0207-20 Recommendation for the approval of a contract to Core and Main LP, for the purchase of Water and Sewer Distribution Repair Materials, for Public Works, for the period August 11, 2020 through July 31, 2021, for a total contract amount not to exceed $50,000, per renewal option under bid 19-064-PW, first of three possible renewals.
3. PW-P-0209-20 Recommendation for the approval of a contract to Integral Construction for a new above ground storage station and the Woodridge Greene Valley Treatment Facility, for Public Works, for the period August 11, 2020 through July 30, 2021, for a total contract amount not to exceed $831,650, per lowest responsible bid #20-164-PW
4. PW-R-0426-20 RESOLUTION -- DuPage River Salt Creek Workgroup - The Public Works and Stormwater Management Departments desires to continue participating as an agency member of the DuPage River Salt Creek Workgroup. The Agency Membership Dues for 2020-2021 are in the amount of $271,675, $33,141 to be paid by Stormwater Management and $238,534 to be paid by Public Works. Public Works dues include a special condition fee for NPDES permits, per IEPA/EPA. The DuPage River Salt Creek Workgroup provides in stream water quality monitoring for the East and West Branches of the DuPage River and Salt Creek.
5. FM-P-0208-20 Recommendation for the approval of a contract to Fox Valley Fire & Safety Company, Inc., for preventative maintenance, testing and repair of the Non- Edwards System Technology Fire Alarm and Life Safety Systems for County facilities, for Facilities Management, for the period August 28, 2020 through August 27, 2021, for a total contract amount not to exceed $160,100 ($148,200 for Facilities Management, $2,500 for Animal Services, $2,400 for Division of Transportation, $7,000 for Public Works), per renewal option under bid award #18-153-GV, second option to renew.
E. Stormwater-Zay
1. SM-P-0196-20 Recommendation for the approval of a contract issued to V3 Companies, Ltd., for On Call Professional Engineering Services, for Stormwater Management. This contract covers the period through April 30, 2021, for a contract total not to exceed $90,000.00. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
2. SM-P-0210-20 Recommendation for the approval of a contract issued to Columbia- Engineering and Services, Inc. for On Call Professional Engineering Services, for Stormwater Management. This contract covers the period August 11, 2020 through November 30, 2020, for a contract total not to exceed $30,000.00. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
F. Technology - Hart
1. TE-P-0213-20 Recommendation for the approval of a contract to SHI International Corp, for the procurement of 31 laptops and 243 docking stations for remote users during the COVID-19 pandemic, for Information Technology, for a contract total amount of $80,540.05. Contract pricing pursuant to the National Joint Powers Alliance / Sourcewell Contract #081419-SHI cooperative purchasing agreement, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act". Staff also received pricing from two other vendors using cooperative agreements (Insight Public Sector using US Communities / OMNIA Partners & CDW using Nation IPA), and SHI International using NJPA / Sourcewell pricing was the lowest cost.
2. TE-P-0214-20 Ratification of an emergency procurement with Sound, Inc., for the purchase of wireless microphones and related equipment to add to the existing A/V equipment in the County Board Room, for Information Technology, for a contract total of $35,000.00, in compliance with the DuPage County Procurement Code, Section 2-300.4-106. Due to the COVID-19 pandemic, additional wireless microphones were requested so that County Board members can attend meetings in person and observe social distancing guidelines. (COVID ITEM)
3. TE-P-0215-20 Recommendation for the approval of a contract to Roskuszka & Sons, Inc. d/b/a Wally's Printing to furnish & deliver printed business envelopes for DuPage County departments. This contract covers the period of September 1, 2020 through August 31, 2021, for Information Technology, for a contract total amount of $27,750.00. This is the first of three (3) twelve (12) month renewals, per low bid #19-102-IT.
4. TE-CO-0019-20 TE-P-0159A-19 - Amendment to Resolution TE-P-0159-19 (County Contract 3873-0001-SERV), issued to CherryRoad Technologies Inc., for professional services to upgrade and migrate the Infor/Lawson ERP application, for Information Technology, to increase the contract amount $12,000.00 and extend the contract through September 30, 2020 for additional testing assistance for payroll, for Information Technology, resulting in an amended contract total of $135,550.00, an increase of 9.71%.
G. Transportation - Puchalski
1. Amendment -- DT-R-0354C-17 - Amendment to Resolution DT-R-0354B-17 issued to Meade, Inc., for the 2017-2018 Traffic Signal and Street Light Maintenance Program, Section 18-TSMTC-01-GM, to decrease the funding in the amount of $44,978.08 and close, resulting in a final County cost of $2,349,766.43, a decrease of 1.88% and a cumulative increase of 5.85%.
2. Amendment -- DT-R-0337A-20 – Amendment to Resolution DT-R-0337-20 issued to Martam Construction, for culvert replacement at CH 20/Grand Avenue over Addison Creek, Section 19-00272-04-DR (Accounting adjustment with no change in contract total amount.)
3. Amendment -- DT-R-0164B-19 – Amendment to Resolution DT-R-0164A-19, issued to Schroeder Asphalt Services, Inc., for the Downers Grove Township 2019 Road Maintenance Program, Section 19-03000-01-GM, to reopen the contract in the amount of $31,720.38 to pay final invoice and close, resulting in a final Township cost of $1,057,345.96, an increase of 3.09% and a cumulative decrease of 1.22%.
4. Amendment -- DT-R-0208A-19 – Amendment to Resolution DT-R-0208-19, issued to SKC Construction, Inc., for the 2019 Pavement Preservation/Crack Sealing Program, Section 19-CRKSL-05-GM, to increase the funding in the amount of $3,992.04 and close, resulting in a final County cost of $24,382.04, an increase of 19.6%.
5. Amendment -- DT-R-0263A-20 – Amendment to Resolution DT-R-0263-20, issued to SKC Construction, Inc., for the 2020 Pavement Preservation/Crack Sealing Program, Section 20-CRKSL-06-GM, to decrease the funding in the amount of $4,925 and close, resulting in a final County cost of $45,575, a decrease of 9.75%.
6. DT-P-0195-20 Recommendation for the approval of a contract to Tri-Angle Fabrication & Body Co., to furnish and deliver Force America repair and replacement parts, as needed for the Division of Transportation, for the period August 12, 2020 through August 11, 2021, for a contract total not to exceed $40,000; Per lowest responsible bid 20-069-DOT.
8. FINANCE RESOLUTIONS
A. FI-R-0432-20 RESOLUTION -- Acceptance and Appropriation of the Tobacco Enforcement Program Grant FY21, Inter-Governmental Agreement No. 43CZZ03636, Company 5000 - Accounting Unit 4495, $4,400
B. FI-R-0433-20 RESOLUTION -- Acceptance and Appropriation of the Donated Funds Initiative Program Grant PY2021, Inter-Governmental Agreement No. FCSZJ00210, Company 5000 - Accounting Unit 6560, $103,119
C. FI-R-0434-20 RESOLUTION -- Acceptance and Appropriation of the Violent Crime Victims Assistance Program Grant PY21, Agreement No. 21-0620, Company 5000 - Accounting Unit 6620, $31,500
D. FI-R-0435-20 RESOLUTION -- Acceptance and Appropriation of the Illinois Department of Human Services Supportive Housing Program Grant PY21, Inter- Governmental Agreements No. FCSZH00352 and FCSZH00172, Company 5000 - Accounting Unit 1760, $277,159
E. FI-R-0436-20 RESOLUTION -- Acceptance and Appropriation of the Low Income Home Energy Assistance Program (LIHEAP) - State Grant FY21, Inter-Governmental Agreement No. 21-254028, Company 5000 - Accounting Unit 1495, $2,856,548
F. FI-R-0430-20 RESOLUTION -- Acceptance and Appropriation of the Adult Redeploy Illinois Program Grant, PY21 Inter-Governmental Agreement No. 192101, Company 5000 - Accounting Unit 6192, $350,268
G. FI-R-0431-20 RESOLUTION -- Acceptance and Appropriation of the Illinois Family Violence Coordinating Council Grant PY21, Inter-Governmental Agreement No. 322118, Company 5000 - Accounting Unit 6000, $38,800
H. FI-R-0230-19 RESOLUTION -- FI-R-0230A-19 Amendment to FI-R-230-19 - 2020 Holiday Schedule (COVID ITEM)
I. FI-R-0441-20 RESOLUTION -- Approval of Amendment to Agreement with Choose DuPage to Administer the DuPage County COVID-19 Small Business Relief Fund (COVID ITEM)
J. FI-R-0442-20 RESOLUTION -- Placing Names on Payroll
K. FI-R-0445-20 RESOLUTION -- Intergovernmental Agreement Between the County of DuPage and Various Fire Protection Districts for the Reimbursement of Eligible COVID- 19 Expenses (COVID ITEM)
L. FI-R-0448-20 RESOLUTION -- Correction of Scrivener's Errors & US Census Data in Resolution FI-R-0420-20 (COVID ITEM)
M. FI-R-0451-20 RESOLUTION -- Ratification of Emergency Procurement of Goods and Services. Total amount $1,127,824.08 (COVID ITEM)
N. FI-R-0452-20 RESOLUTION -- Recommendation for the approval of a payment to the DuPage Convention & Visitors Bureau through the "CARES Act" Coronavirus Relief Fund in the amount of $85,761.24 (COVID ITEM)
O. FI-R-0453-20 RESOLUTION -- Approval of issuance of payments to small businesses and independent contractors through the Small Business Relief Grant Fund Program administered by Choose DuPage in the amount of $1,063,336.00 (COVID ITEM)
P. FI-R-0454-20 RESOLUTION -- Recommendation for the approval of a payment to the Emergency Telephone System Board of DuPage County for the reimbursement of COVID-19 eligible expenses from the CRF Fund for a total of amount of $817.30 (COVID ITEM)
9. INFORMATIONAL
A. County Board
1. CB-R-0446-20 RESOLUTION -- Repealing CB-R-0403-19 Providing for the presentation of a binding public question via a countywide referendum to Abolish the Office of Recorder of Deeds.
2. CB-R-0449-20 RESOLUTION -- Submission of Three Advisory Referendum Questions of Public Policy to the Electors of DuPage County
3. CB-R-0447-20 RESOLUTION -- Submission of Advisory Question of Public Policy to the Electors of DuPage County - Reduce County Board Size
4. Action Item -- Request for Approval of County Board Committee Assignments
B. Payment of Claims
1. Payment of Claims -- 07/14/2020 Paylist
2. Payment of Claims -- 07/17/2020 Paylist
3. Payment of Claims -- 07/21/2020 Paylist
4. Payment of Claims -- 07/24/2020 Paylist
5. Payment of Claims -- 07/28/2020 Paylist
6. Payment of Claims -- 07/28/2020 Auto Debit Paylist
7. Payment of Claims -- 07/29/2020 Auto Debit Paylist
8. Payment of Claims -- 07/31/2020 Paylist
9. Payment of Claims -- 08/04/2020 Paylist
10. Payment of Claims -- 08/05/2020 Auto Debit Paylist
11. Payment of Claims -- 08/07/2020 Paylist
C. Wire Transfers
1. Wire Transfers -- 07/10/2020 Wire Transfer
2. Wire Transfers -- 07/14/2020 Wire Transfer Company 1100
D. Appointments
1. CB-R-0443-20 RESOLUTION -- Expanded Board of Review- Appointment of Katherine Thorpe
E. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 059-20 - Illinois Department of Human Services
- Homeless Prevention Program PY21 - Community Services - $139,412.00
2. Grant Proposal Notifications -- GPN 060-20 - Illinois Department of Human Services
- Supportive Housing Program PY21 - Community Services - $137,747
3. Grant Proposal Notifications -- GPN 061-20 Coronavirus Emergency Supplemental Funding Grant - U.S. Dept. of Justice - Bureau of Justice Assistance - Illinois Criminal Justice Information Authority - Sheriff's Office - $41,020 (COVID ITEM)
10. BUDGET PRESENTATIONS
A. DuPage County Clerk's Office
B. DuPage County Treasurer's Office
11. OLD BUSINESS
12. NEW BUSINESS
13. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=9056&Inline=True
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