Du Page County Finance Committee met May 26.
Here is the minutes provided by the committee:
1. CALL TO ORDER
The meeting was called to order by Chair Robert L. Larsen at 8:00 AM.
2. ROLL CALL
PRESENT: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
3. PUBLIC COMMENT
Steven Muehlfelt, owner of Cooper's Corner in Winfield and Sindy Rogers from Manhattan's American Bar and Grill in Carol Stream both outlined how difficult it has been to be closed, and requested that Illinois open for business.
4. CHAIRMAN'S REMARKS - CHAIR LARSEN
A. COVID Capital Project Update
Without objection from the committee, the capital project update was presented earlier on the agenda.
Nick Kottmeyer, Chief Administrative Officer, outlined eight capital projects that have COVID related benefits. They include HVAC projects for the Coroner's office, Jail "B", Judicial Office Facility (JOF) and the Care Center. Jail "A" would have improvements to the medical isolation spaces, holding cells, and air disinfection. The field court in Addison will be closed due to COVID concerns and another project is to build a new traffic court in the JOF building. Also included is a remote monitoring (SCADA) system for Public Works and Stormwater. It is proposed that Transportation, Building & Zoning, Stormwater Management, Public Works and the Health Department will receive an upgrade for on-line permitting software. These projects will need to be completed by the end of the year. The committee discussed various aspects of the proposed projects.
5. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - May 12, 2020 8:00 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
6. BUDGET TRANSFERS
A. FI-R-0367-20 RESOLUTION -- Budget Transfers 5-26-20 Budget Transfers Various Companies and Accounting Units
Member Krajewski requested a breakdown of line items.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
7. PROCUREMENT REQUISITIONS
A. Health & Human Services - DiCianni
Health & Human Services requisitions 1 and 2 were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: Peter DiCianni, District 2
SECONDER: Julie Renehan, District 3
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
1. HHS-P-0153-20 Recommendation for the approval of a contract to Comcast Corporation, for cable services for the 1 East Sub-Acute Nursing Unit at the DuPage Care Center, for the period June 1, 2020 through May 31, 2025, for a contract total not to exceed $95,000.00, per intergovernmental agreement.
2. HHS-P-0154-20 Recommendation for the approval of a contract purchase order to Warehouse Direct, Inc., for hand soap, hand sanitizer, lotion, shampoo and body wash, for the DuPage Care Center, for the period May 28, 2020 through May 27, 2021, for a contract amount not to exceed $36,000.00, under bid renewal #18-055- GV, first of two (2) one (1) year renewal.
B. Judicial/Public Safety - Eckhoff
1. JPS-P-0156-20 Recommendation for the approval of a contract purchase order to HOV Services Inc. an Exela Technologies Company, for the on-site and off-site document scanning services for the Circuit Court Clerk's Office, for a total contract amount of $717,252.00 per Bid Number 20-029-CRCT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Grant Eckhoff, District 4
SECONDER: Sean T. Noonan, District 2
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
C. Public Works - Healy
1. FM-P-0150-20 Recommendation for the approval of a contract to F.H. Paschen, S.N. Nielsen & Associates LLC of Chicago, for General Governmental Services Contracting (GGSC), to remodel the existing washroom at the Downers Grove Field Court for $100,550.65 and for on-call repair or construction services for County facilities, for Facilities Management, for the period June 1, 2020 through November 30, 2022, for a contract total amount not to exceed $295,000, per 30 ILCS 525 (Village of Lakemoor 17-RFP-512) The timing of the construction was questioned. It was part of the contract to have this work done prior to the end of 2020. The older bathroom will be ADA and code compliant.
RESULT: APPROVED [16 TO 0]
MOVER: James Healy, District 5
SECONDER: Sean T. Noonan, District 2
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSTAIN: Elliott
ABSENT: Covert
2. FM-P-0152-20 Recommendation for the approval of a contract to F.E. Moran, Inc., for the Coroner’s building HVAC air handling units replacement project, for Facilities Management, for the period June 1, 2020 through December 31, 2020, for a contract total amount not to exceed $936,100, per lowest responsible bid #19-127- FM. This project will also provide required and necessary air treatment and disinfection within the building and will provide medical grade negative pressure within required spaces to minimize any potential of airborne pathogens including COVID-19 from infecting individuals. (COVID ITEM)
RESULT: APPROVED [UNANIMOUS]
MOVER: James Healy, District 5
SECONDER: Donald Puchalski, District 1
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
3. FM-P-0157-20 Recommendation for the approval of an agreement between the County of DuPage, Illinois and Wight Construction Services, Inc., for Professional Construction Manager Services, for COVID-19 HVAC Improvement Projects involving multiple buildings on the County Campus including the DuPage Care Center, and additionally, for the relocation of the Addison Field Court to the County Campus, for Facilities Management, for the period through August 30, 2020, for a total contract amount not to exceed $69,300. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification-based selection process (Architects, Engineers and Land Surveyors). (COVID ITEM)
RESULT: APPROVED [UNANIMOUS]
MOVER: James Healy, District 5
SECONDER: Donald Puchalski, District 1
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
4. PW-P-0151-20 Recommendation for the approval of a contract to Dynamic Industrial Services, Inc., for painting and reconditioning of the County owned Rosewood Trace Water Tower, for Public Works, for the period May 26, 2020 through November 30, 2020, for a total contract amount not to exceed $157,000, per lowest responsible bid #20-046-PW
RESULT: APPROVED [UNANIMOUS]
MOVER: James Healy, District 5
SECONDER: Sean T. Noonan, District 2
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
5. Action Item -- Emergency Procurement - CDWG - Due to the Covid-19 pandemic and the executive order issued by the Governor regarding shelter in place, this ensures the ability for staff to continue all daily operations of the Public Works Department remotely, for an amount not to exceed $30,000.00 (COVID ITEM)
RESULT: APPROVED [16 TO 1]
MOVER: James Healy, District 5
SECONDER: Sean T. Noonan, District 2
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay NAYS: Ozog
ABSENT: Covert
D. Technology - Hart
1. TE-P-0155-20 Ratification of an emergency procurement with Sound, Inc., for the purchase and installation of video conferencing equipment to be installed in the County Board Room and Conference Rooms 3-500A and 3-500B, for Information Technology, for a contract total of $35,000.00, in compliance with the DuPage County Procurement Code, Section 2-300.4-106. Due to the COVID-19 pandemic, remote meetings and social distancing are required to prevent the spread of COVID- 19. The County needs to be able to allow remote participation to County Board and Committee Meetings. (COVID ITEM) This system will allow more flexibility for social distancing in the County Board room, and meeting rooms 3-500A and 3-500B. The timeline for in person participation in meetings was discussed.
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Hart, District 3
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
E. Transportation - Puchalski
Transportation items 1 through 5 were combined and approved
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald Puchalski, District 1
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
1. DT-R-0343-20 RESOLUTION -- Intergovernmental Agreement between the County of DuPage and Illinois State Toll Highway Authority for Roadway and Bridge Rehabilitation along the Ronald Reagan Memorial Tollway (I-88), from Aurora Toll Plaza 61 to Illinois Route 59: County Bridges 823 and 824 at I-88 over the Illinois Prairie Path, for an estimated County cost of $128,974.
2. DT-R-0359-20 RESOLUTION -- Intergovernmental Agreement between the County of DuPage and Illinois State Toll Highway Authority; Elgin O’Hare Western Access (I-490), from Irving Park Road (IL 19) to I-390, for an estimated County cost of $48,294.48.
3. DT-P-0148-20 Recommendation for the approval of a contract to MSC Industrial Direct Co., Inc., to furnish and deliver health and safety supplies, as needed for the Division of Transportation, for the period June 1, 2020 through May 31, 2021, for a contract total not to exceed $25,000; Per renewal option under bid award 19-008, first of three options to renew.
4. DT-P-0149-20 Recommendation for the approval of a contract to Utility Transport Service, Inc., for solid waste disposal of street sweepings and storm sewer and ditching spoils, as needed for the Division of Transportation for the period June 1, 2020 through May 31, 2021, for a contract total not to exceed $60,000; Per lowest responsible bid 20-040-DOT.
5. Change Order -- DT-P-0309A-18 - Amendment to Resolution DT-P-0309-18, issued to HW Lochner, Inc., for Professional Construction Engineering Services for improvements along CH 35/55th Street, from Dunham Road to Clarendon Hills Road, Section 11-00302-04-CH, to increase the funding in the amount of $463,775.67, resulting in an amended contract total amount of $1,324,265.33, an increase of 53.90% (County to be reimbursed $192,000).
8. FINANCE RESOLUTIONS Finance resolutions A and B were combined and approved.
A. FI-R-0361-20 RESOLUTION -- Acceptance & Appropriation of the Illinois Department of Healthcare and Family Services Access & Visitation Grant PY21 - Intergovernmental Agreement No. 2018-55-024-IGA B - Company 5000 - Accounting Unit 1670 - $102,000.00
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
B. FI-R-0362-20 RESOLUTION -- Acceptance and Appropriation of the Title IV-D Program Grant PY21-25, Intergovernmental Agreement No. 2021-55-013-IGA Company 5000 - Accounting Unit 6570 $3,481,909
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
C. FI-R-0364-20 RESOLUTION -- Authorization of Contract with International Union of Operating Engineers, Local 399, for the employees of Facilities Management and Public Works for the term 12/1/2019 to 11/30/2023
Nick Kottmeyer pointed out that Local 399 agreed to the "me too" clause, which will tie the union raises to the non-union raises.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
D. FI-R-0366-20 RESOLUTION -- Placing Names on Payroll
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
E. FI-R-0368-20 RESOLUTION -- Temporary Revision and Revision to Personnel Policy Manual - 5.4 Sick Time (COVID ITEM)
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
F. FI-R-0369-20 RESOLUTION -- Notification and Approval for Community Services to Increase Imprest Checking Account
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
G. FI-R-0370-20 RESOLUTION -- Ratification of Emergency Procurement (COVID ITEM)
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
9. BUDGET
The budget preparation instructions, budget calendar, and financial/budget policies were combined and approved.
A. Budget Preparations/Instructions -- FY2021
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
B. FI-R-0363-20 RESOLUTION -- FY2021 Budget Calendar
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
C. FI-R-0365-20 RESOLUTION -- FY2021 Financial and Budget Policies
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
Motion to Amend the Budget Calendar FI-R-0363-20
Member Chaplin requested that the Chairman presents the budget on the first Tuesday in September to coincide with the County Board rules. Member Zay pointed out that by presenting the budget on the second Tuesday in September more financial data is available. Approving the budget calendar today would supersede the Board rules.
RESULT: DEFEATED [5 TO 12]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Dawn DeSart, District 5
AYES: Chaplin, DeSart, Krajewski, Ozog, Renehan NAYS: DiCianni, Eckhoff, Elliott, Hart, Healy, Larsen, Noonan, Puchalski, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
Motion to propose dates for budget workshops on the next Finance Committee meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: James Healy, District 5
SECONDER: Dawn DeSart, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
10. ETSB - NOONAN
A. ETS-R-0352-20 RESOLUTION -- First Amendment to the Intergovernmental Agreement Between DuPage Public Safety Communications (DU-COMM) and the County of DuPage, Illinois on behalf of the Emergency Telephone System Board for the DuPage Emergency Dispatch Interoperable Radio System (DEDIRS).
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T. Noonan, District 2
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
11. INFORMATIONAL Payment of claims, wire transfers, and grant proposal notifications were combined, accepted and placed on file.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Chaplin, DeSart, DiCianni, Eckhoff, Elliott, Hart, Healy, Krajewski, Larsen, Noonan, Ozog, Puchalski, Renehan, Rutledge, Selmon, Tornatore, Zay
ABSENT: Covert
A. Payment of Claims
1. Payment of Claims -- 05/08/2020 Paylist
2. Payment of Claims -- 05/12/2020 Paylist
3. Payment of Claims -- 05/15/2020 Paylist
4. Payment of Claims -- 05/19/2020 Paylist
B. Wire Transfers
1. Wire Transfers -- 05/14/2020 Wire Transfer
2. Wire Transfers -- 04/22/2020 Wire Transfer
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 040-20: ComEd Energy Efficiency Program for Underpass & Street Lighting Upgrades ($63,500).
2. Grant Proposal Notifications -- GPN 045-20 U.S. Department of Housing and Urban Development (HUD) - Community Development Block Grant Cares Act Funding (CDBG-CV) - Community Services - $2,294,733 (COVID ITEM)
3. Grant Proposal Notifications -- GPN 042-20 - U.S. Dept of Health And Human Services - Illinois Department of Healthcare and Family Services - Access & Visitation Program PY21 - Community Services - $102,000.00
4. Grant Proposal Notifications -- GPN 044-20 Comprehensive Law Enforcement Response to Drugs Grant FY21 - U.S. Department of Justice - Illinois Criminal Justice Information Authority - DuPage County State's Attorney Children's Center - $150,000.00
5. Grant Proposal Notifications -- GPN 043-20 Victims of Crime Act PY21 - U.S. Department of Justice - Illinois Criminal Justice Information Authority - DuPage County State's Attorney Children's Center - $80,504.00
6. Grant Proposal Notifications -- GPN 041-20 Title IV-D Child Support Program SFY21-25 - Illinois Department of Healthcare and Family Services - DuPage County State's Attorney's Office - $3,491,909.00
12. OLD BUSINESS
13. NEW BUSINESS
Member Hart was interested if the intern program is still in place. Nick Kottmeyer noted if the board was comfortable, he would like to bring the entire list of interns to the board members on the next County Board meeting. There was no objection. Member Ozog brought up the topic of teenagers not having much work available to them this year. She was hoping to connect teens who need work with seniors who need work done. Ms. Ozog also noted that she liked having the Finance committee streamed on the website and hoped it continued.
A. Item COVID Capital Project Update was moved to Chairman's Remarks - Chair Larsen
14. ADJOURNMENT
Without objection the meeting was adjourned at 10:07 a.m.
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